(Bear River Innovation, Development and Growth Society)
Tuesday, December 6, 2005
Bear River First Nations Cultural Center
Present: Cindy Harris, Jane Kingston, John & Susan Malmstrom, Andrew Riddles, Hal Theriault, Jeremy Morine, David Isles, Don Rice, Rob Buckland, Tim Wilson, Carol Dibble, Jenny Stewart, Jay & Cheryl Stone.
1. Call to Order
Meeting called to order at 7:30 PM
2. Introduction of Minutes from Previous Meeting
3. New Business
Liaisons from Other Organizations: Robbie Bays may be able to attend future BRIDGS meeting on behalf of the Oakdene Centre. It was noted that he would be a tremendous asset to our group. Others from the Oakdene have also expressed interest in attending in the future.
BRIDGS’ “To Do” List: Hal distributed copies of “Steps to Building a Plan.” We will need to prioritize what we want to accomplish before we create our business plan. Hal and John will meet before the next BRIDGS meeting to draft a prioritized list, based on the revised Vision Statement. Don suggested that the Youth Subcommittee’s coffeehouse be treated as our number one priority. They are making great progress, and we look forward to its official launch.
There are two bureaucratic matters we need to take care of before we can begin applying for funding: formalize our official status; and revise and approve by-laws.
Fiscal Year: It was decided that BRIDGS’ fiscal year will be April 1-March 31.
Annual General Meeting/Audit: We are required to have an AGM and an annual audit. It was suggested that ours be held before summer. It must be held within 3 months of the end of the fiscal year. An audit will need to be scheduled after the first AGM.
Definition of Membership: Much discussion ensued as to what should constitute official membership in BRIDGS, whether or not a membership fee should be levied, and what constitutes a quorum and an executive committee. Hal stressed the importance of BRIDGS being as inclusive as possible. Those who attend regularly, have read the minutes, and know the vision statement should be allowed to vote. The public is always allowed to attend every meeting. Special meetings would need to be called for such issues as changes to the by-laws. Further membership discussion was tabled, and it was suggested that it could be revisited via formation of a subcommittee.
By-laws: A draft of proposed by-laws was distributed. It was decided that those in attendance at tonight’s meeting would review them and return with any suggested changes for the next meeting.
4. Subcommittee Meeting Presentations
The coffeehouse is making good progress, with heat being the top priority. When the heating situation has been finalized, we should be able to start getting the space ready for occupancy. In the meantime, Louise Wood has generously donated a lovely quilt for a fundraiser raffle, with the drawing to be held after Christmas. Everyone is encouraged to buy and sell as many tickets as possible. We should submit a story on the quilt (and the coffeehouse) to the Tributary.
Although we do not have our official tax number yet, David and Jeremy need a letter of introduction to approach possible in-kind donation sources (such as the Digby Superstore) to request items for the coffeehouse. John will create a draft letter on BRIDGS stationery and forward it to them.
5. Review and Adoption of Minutes from Previous Meeting
MOTION: Moved by Don Rice, seconded by David Isles to approve and adopt the Minutes of the November 22, 2005 meeting. CARRIED.
6. Next Meeting
January 10, at 7:30 pm at the Bear River First Nations Cultural Centre. (There will be NO MEETING on Dec. 20.) Special note: in the event of a meeting cancellation due to weather, Hal will notify Susan, and she will try and get the word to everyone.
Motion made by Andrew Riddles for adjournment, seconded by Cindy Harris.
CARRIED. Meeting adjourned at 8:45 PM.