Executive Committee Report – Dec 08/06

Executive Committee Report
December 8, 2006
Trading Post

Present:  John Malmstrom, Susan Malmstrom, Wayne Smith, Hal Theriault.

The meeting was called to order at 9:00 AM.

Youth Centre:
For publication, we need to get a wish list from Committee members Louis and Sandy, as well as hours to post.  Susan will publish a thank-you letter to donors via e-mail and the Tributary.

Village Meeting;
The recent village meeting was quite well attended, and we were pleased to have politicians and press in attendance.  We will need to watch the Spectator for an upcoming article.

John would like to launch a Communications Subcommittee, and will offer to chair it, as a BRIDGS Executive Committee member.  The two projects he has in mind are: keeping the Tributary and Spectator informed as to what we are accomplishing; researching a quarterly publication (as discussed at the Village Meeting) of volunteer organizations and special events.  Gerry Chute and Tim Wilson have also expressed interest in this project.

Treasurer’s Report:
Susan has drafted a letter to the Deep Brook Lions Club at the request of the Youth Subcommittee.  The Lions are interested in possibly making a donation.

Strategic Plan Initiative:
Hal will contact Donna Hatt to propose submitting a joint proposal to Economic Development.

Meeting adjourned at 10:00 AM.

Minutes, October 11, 2006

(Bear River Innovation, Development and Growth Society)
October 11, 2006,
Youth Centre (Trading Post Building)

Present: Cindy Harris, John & Susan Malmstrom, Hal Theriault, Don Rice, Nathan Waterman, Grey McKenzie, Rob Buckland.

1. Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM.
MOTION to accept the Agenda. CARRIED.

2. Introduction of Minutes from Previous Meeting

3. New Business: Introduction of and welcome to Nathan and Grey.

Executive Committee Minutes: were read by Secretary Susan Malmstrom.

Treasurer’s Report: Treasurer Wayne Smith could not be at tonight’s meeting; a report will be submitted at the next Executive Committee meeting.

Youth Centre:
• Report from the Youth Centre Task Force was delivered by Hal. Using a prepared script as a guideline, 18 volunteers surveyed by telephone Bear River and Clementsvale residents to assess community interest in a youth centre. The unofficial report back suggests that there is desire to have a youth centre, but we will have to work to put together a volunteer team to staff it. A formal report will be delivered by the Task Force to the Executive Committee by November 1.
• Funding possibilities have been investigated by Hal, including County and recreation monies. He will continue to pursue all leads. He is currently drafting a proposal to Service Canada to sponsor a managerial position, in the event that the Youth Centre goes forward. MOTION: moved by Cindy to have Hal continue to pursue funding sources for the Youth Centre. Seconded by Rob; CARRIED.
• There will be a special meeting of the telephone survey volunteers at the Youth Centre on October 12. Anyone interested may attend.

New Drop-In Centre: Grey and Nathan presented information on a new venture that they, along with their partners Elizabeth and Rose, are planning to launch in the former crafts building, next to the Cherry Brook Grocery. They will be serving coffee that they have roasted themselves, while offering everything from music to computer skills training. One of their main goals is to offer an alternative venue for young people to congregate, while promoting Bear River and village business. BRIDGS encouraged them to stay in touch so that we do not duplicate efforts, and will assist them whenever possible. They have the same overall goals in mind, such as infrastructure repair and economic development.

Bear River: The River, The Forest, The People: Hal presented a current budget on the theatrical piece that he is working on for BRIDGS. Susan and Hal will work together to gather stories and pictures that are needed for research. Hal will meet with Linda Findlay of the Oakdene board to discuss partnering with them to present the pageant. Cindy suggested that someone contact Peter Guilford regarding architectural plans for the Oakdene. Grey offered to share with Hal a similar plan done in Ontario for another group.

Strategic Development Plan: Hal presented a report on current funding for the Plan. He is in touch with ACOA and the Office of Economic Development to finalize funding.

Voice of Bear River: Hal has been contacted by CBC Radio to provide someone who is willing to give a report on what is currently happening in Bear River via live early morning radio every month. Since there were no volunteers from members present, he will continue his talent hunt.

Medical Centre Update: Hal participated in the interview process for a new administrator for the Bear River Medical Centre. They are pleased to report the hiring of full-time employee Leslie Harris.

4. Review and Adoption of Minutes from Previous Meeting
MOTION: Moved by Cindy, seconded by Rob to approve and adopt the Minutes of the September 13, 2006 meeting. CARRIED.

5. Next Meeting
November 8, at 7:30 PM at the Youth Centre (Trading Post).

6. Adjournment
Motion made by Cindy for adjournment, CARRIED. Meeting adjourned at 9:00 PM.

Executive Committee Report – Sept 04/06

Executive Committee Report
September 4, 2006
Trading Post

Present: John Malmstrom, Susan Malmstrom, Tim Wilson, Wayne Smith, Hal Theriault.

The meeting was called to order at 8:00 AM.

Treasurer’s Report:
• The treasurer’s report was submitted by Wayne Smith and accepted by the Committee. Secretary Susan Malmstrom transferred to Wayne a check from Nova Scotia Cultural Division in the amount of $2,400 towards research for the Bear River multi-media production.

Youth Centre:
• Compensation to Tim Wilson for the Youth Centre signage bill was discussed, since the $120 came as a surprise to the Executive Committee. For the future, subcommittees should have their own budgets so that they can determine whether or not there are sufficient funds before expenditures occur. In the meantime, Tim offered to cover some incidental costs over the $120, and John and Susan are paying for the flyer paper. It was also suggested that we try to have items and services donated as often as possible, with the goal of paying for these kinds of things when we are up and running.
• Insurance: Tim was able to have the policy pro-rated, which means that instead of a $500 bill due on October 1, the amount will be $130.
• Next meeting of the Youth Subcommittee: Tim will organize a meeting with Andre Bouchard before the next general meeting. Hal and Susan offered to attend. Hal noted that the government budgets will be finalized soon, so time is of the essence if we want to approach them for funding.
• Lease Renewal: John stressed that we need to be certain of the village’s commitment to the Youth Centre before signing the lease renewal (also due on Oct. 1).

Economic Development Strategy:
• Hal will contact ACOA regarding our funding that they were holding pending the formation of a regional development authority.
• Hal will forward a proposal to Nova Scotia Tourism on September 11.

New Chair:
• Susan suggested that a Search Committee be formed to facilitate finding a new chair for next year.
• A transitional phase for a vice chair was suggested, with the current chair role evolving into an emeritus role.

Other Business:
• It should be stressed at the next General Meeting that it is critical for all members to keep track of their time and any donated expenses, including postage, long distance phone calls, paper, paint, etc. We need to start tracking this to demonstrate to funders that in-kind donations are constantly being made.

Meeting adjourned at 10:00 AM.

Minutes, July 12, 2006

(Bear River Innovation, Development and Growth Society)
July 12, 2006,
Youth Centre (Trading Post Building)

Present: Cindy Harris, John & Susan Malmstrom, Hal Theriault, Don Rice, Pamela & George Barron, Barbara Graham, Glendean Parker, Linda Stroud, Jane Kingston.

1. Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM.
MOTION to accept the Agenda made by Pamela Barron, seconded by Cindy Harris. CARRIED.

2. Introduction of Minutes from Previous Meeting

3. New Business

Executive Committee Minutes: were read by Secretary Susan Malmstrom.

Treasurer’s Report: Wayne Smith was not present; a report will be submitted for board approval at the next general meeting.

Strategic Plan: Hal Theriault presented an update on funding for the Strategic Development Plan:
• Digby County: a check for $1,000 will be forwarded by the end of July;
• Economic Development: has pledged $10,000;
• ACOA: BRIDGS has requested $14,000.
• Annapolis County: has (verbally) pledged $1,000.
Funding through the proposed Regional Development Authority (replacing the now defunct WVDA) will need to be passed by both municipalities. BRIDGS has been advised to take no action on the Plan until we have the funding secured; this will most likely happen in the fall, after the RDA has been set up. John thanked Hal for his work on applying for these funds, and asked him to write a summary to keep the village apprised on our progress on this.

Youth Centre:
• Insurance: John thanked Jane Kingston for her work in applying for and setting up the insurance policy for the Youth Centre. Jane expressed her concern that there are not enough BRIDGS members to form subcommittees to perform the various tasks that need to be done.
• Electrical Work: Steve Trimper performed the electrical inspection and it is now ready for power. The meter for the Youth Centre is designated as Meter #1. John will contact NS Power to make sure it is turned on.
• Pre-Grand Opening: Andre Bouchard, Annapolis County’s Active Living Facilitator, will be contacted to facilitate a meeting with youth (and parents) to discuss what they would like to see offered at the Centre.
• Publicity: After the Youth Subcommittee holds their next meeting, they will contact The Tributary to submit a short update.
• Garden Basket: raised $108.

Charitable Status: Cindy Harris investigated changing our status to that of a charity. We may re-visit this at some time in the future, but it is not viable at present.

Cherry Carnival: Cindy Harris said that anyone who would like to volunteer needs to sign up at the Fire Hall. John will provide BRIDGS identification for those volunteering. If anyone from BRIDGS would like to help clean up on Sunday, there will be a group of BRIDGS members meeting at the Fire Hall at 10:00 AM.

5. Review and Adoption of Minutes from Previous Meeting
MOTION: Moved by Cindy Harris, seconded by Pamela Barron to approve and adopt the Minutes of the June 14, 2006 meeting. CARRIED.

6. Next Meeting
August 9, at 7:30 PM at the Youth Centre (Trading Post).

7. Adjournment
Motion made by Don Rice for adjournment, CARRIED. Meeting adjourned at 9:00 PM.

Minutes, July 26, 2005

Bear River Community Meeting
Tuesday July 26th, 7:30 pm at the Oakdene Centre

Present: Rob Buckland-Nicks, John and Susan Malmstrom, Andrew Riddles, Cindy Harris, Pamela Barron, Don Rice, Tim Wilson, Hal Theriault, Chris Hutchins, Suzette Delmage , Paula Hicks.

1. Call to Order
Meeting called to order at 7:30pm.

2. New Business:

a) Formation of a non-profit society:
• Cindy presented the documents the committee needs to complete to be registered as a non-profit society. Five members signatures are required as part of the documentation.
The five members who signed the documentation are:
1. John Malmstrom
2. Rob Buckland-Nicks
3. Don Rice
4. Cynthia Harris
5. Pamela Barron
• There is a group on file with Societies which has the name Bear River Development Committee; if one of their executive writes a letter indicating that they are no longer a functioning group, our newly formed group can register their name as the Bear River Innovation, Development and Growth Society (BRIDGS)
• Don Rice agreed to approach one of the past members of the committee and ask them to write a letter indicating that their group is now defunct.

b) Appointing of interim officers:
• the following members will serves as interim officers:

Chairperson John Malmstrom
Vice-Chair Tim Wilson will be asked if he is interested in taking on this position
Secretary Suzette Delmage
Treasurer Suzette will take on this position until someone with appropriate experience is appointed

MOTION: Motion made by John Malmstrom, seconded by Andrew Riddles, that the members accept these names as interim officers. CARRIED.

• John handed out a list of duties and responsibilities for officers as a guideline which can be used by the society.
• John will act as the recognized agent for the society ie. His address will be used if the committee is served with documents and his address will be used as the contact mailing address for the society.

c) Mission and Vision Statement

• John’s mission statement can be used a working template but for purposes of presenting our mission statement to funding groups, Rob’s shorter, more concise version will be used.

• Hal passed out a proposal for review by members that summarizes the vision and goals of the society and could be used when approaching funding bodies.

• Main funder would likely be ACOA (Atlantic Canada Opportunities Agency).

• Hal Theriault passed out a summary paper for review, based on the discussion from the past two meetings regarding the society’s goals and project vision.

d) Outreach to Community Groups

“Two tiers” of community groups were identified that should be approached as soon as possible regarding the formation of BRIDGS and their purpose in the community:

1st Tier
Board of Trade
Fire Department
Oakdene Centre
Bear River Legion

• Cindy & Don should be part of the group which approaches the 1st tier as they are longstanding residents and recognized in the community.
• Andrew and/or Susan will talk to the President of the Board of Trade before a presentation is made to their group.
• Paula will approach the Oakdene Board and BREDS .
• Susan will talk to Mary Golding – Ladies Auxiliary of the Legion
• The first approach will be a very informal meeting or discussion; BRIDGS will then ask to make a presentation to each group.
• Need to find out what the meeting dates are for each of these groups
• Eventually we will need to approach the 2 municipal units (Digby/Annapolis); Hal with his previous experience could assist with this; should be done sometime in the Fall

Preparation for the Next Meeting:
• John will prepare an agenda to be used at future meetings.
• E-mail John for any additions to the agenda.
• Completion of forms for the formation of the Non-Profit Society.
• Discussion of Hal’s proposal/vision document.

Next Meeting:
Tuesday August 2 at 7:30 pm at the Oakdene Centre.

Meeting Adjourned:
Meeting of BRIDGS adjourned at 9:00pm.