Executive Committee Report – Apr 18/06

Executive Committee Report
Tuesday, April 18, 2006
Bear River First Nations Cultural Center

Present: John Malmstrom, Tim Wilson, Wayne Smith, Susan Malmstrom, David Isles, Hal Theriault.

The meeting was called to order at 10:00 AM.

• Informal Treasurer’s Report: BRIDGS currently has $1,634 total. John, Wayne and Tim will need to meet with the CIBC in Digby on April 19 to set up a chequing account.

• Youth Centre Management: Hal and David will conduct research on funding for a possible position to manage the Youth Centre. Possible funding agencies include: Service Canada and Nova Scotia Recreation.

• Recent Achievements: John reported that BRIDGS has successfully secured donations, engaged benefactors, and initiated strong local press contacts. Areas of improvement: all public information needs to be consistent with everyone clear on all of the facts.

• Youth Centre Opening: Everyone agreed that we should start with a “soft” opening, and hold off the grand opening and announcement to the press until we have been opened for a couple of weeks.

• Next Goals: Everyone agreed that we need to be moving forward with our next goals. Next up: development of a formal strategic plan; and funding for a heritage play.

• BRIDGS Liaisons: Susan suggested that rather than counting on members of other Bear River organizations to regularly attend our meetings, perhaps BRIDGS members could volunteer to serve as liaisons, that is, BRIDGS members would contact organizations (which they may already have ties to) prior to each BRIDGS meeting to see if that organization has relevant concerns that they would like BRIDGS to be informed about.

1. John and Wayne will meet with the CIBC to open an account; Tim will sign the signature card;
2. John will coordinate with Jane Kingston to finish securing insurance for the Youth Centre;
3. Wayne will draft a balance sheet to present at the next regular meeting;
4. Susan will forward official thank you letters to donors;
5. John will meet with BREDS to sign the Youth Centre lease;
6. Hal will research funding sources for the next goals.

Meeting adjourned at noon.

Minutes, August 9, 2005

Tuesday August 9th, 7:30 pm
At the Oakdene Centre

Present: Rob Buckland-Nicks, John and Susan Malmstrom, Andrew Riddles, Cindy Harris, George Barron, Hal Theriault, Suzette Delmage

1. Call to Order
• Meeting called to order by Chairperson John Malmstrom at 7:35pm.

2. Introductions/Call for Presentations & Delegations

3. Adoption of Agenda
MOTION: Moved by John Malmstrom, seconded by Andrew Riddles to approve the agenda. CARRIED.

4. Presentations & Delegations

5. Review and Adoption of Minutes from Previous Meeting
MOTION: Moved by Cindy Harris, seconded by Andrew Riddles to approve and adopt the Miinutes of the August 2, 2005 meeting. CARRIED.

6. Approval of Accounts

7. Continuing Business
a. Formation of non-profit society & Incorporation Documents
• Group can register as BRIDGS with up to 15 directors and members; currently have 5 signed on.

b. Meetings with other groups
• Don, Hal and Andrew have all had conversations with Bobby Benson of the Board of Trade
• Hal’s impression is that Bobby is happy to support the ideas of the group
• Andrew spoke to him at a later date and Bobby expressed desire that BOT should be the body overseeing the project
• BRIDGS will need the support of the BOT to win the cooperation of the municipalities
• Concern expressed by Bobby: Municipality (Digby) supports the Mill Project as a priority and that BOT shouldn’t be doing something else.
• What is the mandate of Bear River Board of Trade? Is the BRIDGS project larger than what the BOT would normally be expected to do?
• Options: BRIDGS could be a sub-committee of the BOT? Invite BOT to be a member of the BRIDGS planning group?
• Need to define the relationship between BRIDGS and BOT
Should work on inviting other members of the community to the next meetings
Cindy will contact Oakdene, Historical Society, Fire Department, church groups
Hal will contact First Nations
Susan will contact Ladies’ Auxiliary
Don was also going to make some local contacts

c. Project Plan – Next Steps
• Hal distributed a handout outlining proposed project steps
• Probably will need a business plan
• ALCOA will give you feed back on your plan very quickly so the group can make revisions to the plan as it evolves (ie. Don’t have to start all over again)
• Cost of business plan $12,000 to $25,000
• Is already a great deal of background information, market trend and statistical information available from the Cultural Centre proposal which would be transferable to the BRIDGS business plan

d. Mission & Vision Statement
• Need more direction from the group on the revision of the vision statement & further definition of the tasks
• Fine tune the goals and objectives: what are the real items that matter?
• Can we finalize the anchor ideas:
– tidal interpretive center or heritage center & museum
– tidal sculpture
– maintain historical streetscape
– educational/experiential center (experiential tourism?)
– art, alternative energy, experiential tourism
– computer technology (could be combination of art & technology such as computer animation or film production)
– strongest points from original discussions were ARTS and HERITAGE
– Hal can provide a draft framework of the project to be presented to other groups

8. New Business
• Discussion of security issues; “yahoos” and vandalism in Bear River
• Need for increased police presence or option of private security services

9. Next Meeting
• The next meeting ill be held on Tuesday August 16th at the Oakdene Centre at 7:30pm.

10. Adjournment
MOTION: Motion made by Susan Malmstrom, seconded by Cindy Harris that the August 9th meeting of BRIDGS be adjourned at 9:20pm. CARRIED.

Minutes, July 26, 2005

Bear River Community Meeting
Tuesday July 26th, 7:30 pm at the Oakdene Centre

Present: Rob Buckland-Nicks, John and Susan Malmstrom, Andrew Riddles, Cindy Harris, Pamela Barron, Don Rice, Tim Wilson, Hal Theriault, Chris Hutchins, Suzette Delmage , Paula Hicks.

1. Call to Order
Meeting called to order at 7:30pm.

2. New Business:

a) Formation of a non-profit society:
• Cindy presented the documents the committee needs to complete to be registered as a non-profit society. Five members signatures are required as part of the documentation.
The five members who signed the documentation are:
1. John Malmstrom
2. Rob Buckland-Nicks
3. Don Rice
4. Cynthia Harris
5. Pamela Barron
• There is a group on file with Societies which has the name Bear River Development Committee; if one of their executive writes a letter indicating that they are no longer a functioning group, our newly formed group can register their name as the Bear River Innovation, Development and Growth Society (BRIDGS)
• Don Rice agreed to approach one of the past members of the committee and ask them to write a letter indicating that their group is now defunct.

b) Appointing of interim officers:
• the following members will serves as interim officers:

Chairperson John Malmstrom
Vice-Chair Tim Wilson will be asked if he is interested in taking on this position
Secretary Suzette Delmage
Treasurer Suzette will take on this position until someone with appropriate experience is appointed

MOTION: Motion made by John Malmstrom, seconded by Andrew Riddles, that the members accept these names as interim officers. CARRIED.

• John handed out a list of duties and responsibilities for officers as a guideline which can be used by the society.
• John will act as the recognized agent for the society ie. His address will be used if the committee is served with documents and his address will be used as the contact mailing address for the society.

c) Mission and Vision Statement

• John’s mission statement can be used a working template but for purposes of presenting our mission statement to funding groups, Rob’s shorter, more concise version will be used.

• Hal passed out a proposal for review by members that summarizes the vision and goals of the society and could be used when approaching funding bodies.

• Main funder would likely be ACOA (Atlantic Canada Opportunities Agency).

• Hal Theriault passed out a summary paper for review, based on the discussion from the past two meetings regarding the society’s goals and project vision.

d) Outreach to Community Groups

“Two tiers” of community groups were identified that should be approached as soon as possible regarding the formation of BRIDGS and their purpose in the community:

1st Tier
Board of Trade
Fire Department
Oakdene Centre
Bear River Legion

• Cindy & Don should be part of the group which approaches the 1st tier as they are longstanding residents and recognized in the community.
• Andrew and/or Susan will talk to the President of the Board of Trade before a presentation is made to their group.
• Paula will approach the Oakdene Board and BREDS .
• Susan will talk to Mary Golding – Ladies Auxiliary of the Legion
• The first approach will be a very informal meeting or discussion; BRIDGS will then ask to make a presentation to each group.
• Need to find out what the meeting dates are for each of these groups
• Eventually we will need to approach the 2 municipal units (Digby/Annapolis); Hal with his previous experience could assist with this; should be done sometime in the Fall

Preparation for the Next Meeting:
• John will prepare an agenda to be used at future meetings.
• E-mail John for any additions to the agenda.
• Completion of forms for the formation of the Non-Profit Society.
• Discussion of Hal’s proposal/vision document.

Next Meeting:
Tuesday August 2 at 7:30 pm at the Oakdene Centre.

Meeting Adjourned:
Meeting of BRIDGS adjourned at 9:00pm.