Minutes, September 23, 2006

(Bear River Innovation, Development and Growth Society)
September 23, 2006,
Youth Centre (Trading Post Building)

Present: Cindy Harris, John & Susan Malmstrom, Hal Theriault, Wayne Smith, Norma Wagner, Gerry Chute, Andre Bouchard.

1. Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM.
MOTION to accept the Agenda made, with an addition from Norma, a report on the progress of the Bear River Medical Centre. CARRIED.

2. Introduction of Minutes from Previous Meeting

3. New Business: Introduction of and welcome to new member, Gerry Chute.

Executive Committee Minutes: were read by Secretary Susan Malmstrom.

Treasurer’s Report: Wayne Smith submitted a report for board approval; seconded by Cindy. ACCEPTED.

Youth Centre:
• John said that we have three options for the Youth Centre at present: continue to try and raise funds each month; close the centre permanently; create a new subcommittee to examine the viability of the centre.
• Tim Wilson has officially resigned as chair of the former subcommittee due to time restraints. He will continue to try to assist when and where he can.
• Andre offered that there are project grants available, such as physical activity funding, which could assist in paying rent. There are also community funds available.
• Suggestion was made to meet with BREDS to see if they would be amenable to being paid month by month rather than signing a lease, until the viability of the centre is ascertained.
• Gerry suggested that we find out if the area youth really want to become involved, and what their demographics are.
• An interim Youth Task Force was suggested. They will exist for 6 weeks, to determine viability and sustainability. MOTION made by Wayne: To form an interim Youth Task Force who will meet separately from the general BRIDGS meeting; seconded by Cindy; CARRIED.

Bear River Health Centre: Norma reported that the Health Centre has received provincial funding from the Department of Health. They are currently conducting a search for an administrative assistant and program coordinator. Hal is serving on the search committee. The rebuilding is nearly complete as well.

Bear River Pageant/Presentation: Hal reported that we should hear about provincial funding in about a month. The benefits to the community of such a project include:
• Summer and possibly long-term employment
• Developing partnerships with other community groups
• Infrastructure improvements through cultural heritage funding
• Retrofitting funding for the buildings
• Increased tourism
MOTION made by Susan to release funds to Hal designed for research and writing the Bear River Pageant, seconded by Cindy; CARRIED.

Community Volunteerism Presentation: John proposed that we have a village wide meeting in autumn of all of the volunteer organizations, open to the public, to give the groups a chance to demonstrate what they have accomplished during the year, what their future plans are, what kind of volunteer opportunities are available, etc. John has already talked to Board of Trade and Legion Auxiliary representatives, who support the idea. Cindy will talk to the Fire Hall, and offered to work with John on coordinating this.

Other Recent Achievements:
• BRIDGS received a certificate of appreciation from the Fire Hall for our volunteer efforts during the Cherry Carnival
• We have all been working on membership development
• The Ladies Auxiliary is offering to sponsor a coffee canteen for the Youth Centre
• There was a great turn out for the Save the Ferry Rally; lots of BRIDGS people there.

4. Review and Adoption of Minutes from Previous Meeting
MOTION: Moved by Cindy, seconded by Wayne to approve and adopt the Minutes of the September 13, 2006 meeting. CARRIED.

5. Next Meeting
October 11, at 7:30 PM at the Youth Centre (Trading Post).

6. Adjournment
Motion made by Susan for adjournment, CARRIED. Meeting adjourned at 9:00 PM.


Minutes, August 9, 2006

(Bear River Innovation, Development and Growth Society)
August 9, 2006,
Youth Centre (Trading Post Building)

Present: Cindy Harris, John & Susan Malmstrom, Hal Theriault, Wayne Smith, Tim Wilson, Don Rice, Norma Wagner, Larry Knox, Flora Doehler, Jesse Doehler-Knox, Nikki Sang, Julian & Barbara Graham, Glendean Parker.

1. Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM.
MOTION to accept the Agenda made by Cindy Harris, seconded by Don Rice. CARRIED.

2. Introduction of Minutes from Previous Meeting

3. New Business

Executive Committee Minutes: were read by Secretary Susan Malmstrom.

Treasurer’s Report: Wayne Smith submitted a Treasurer’s Report. All of the information reflects all expenses that have been paid to date. He has access to the information on-line at any time. He noted that the report reflects that we have assets for the first time. When the bank statement is received, it will be faxed to Wayne so that he has a copy before the general meeting. MOTION to accept the Treasurer’s Report was made by Wayne, seconded by Cindy. CARRIED. MOTION was made to reconcile the Treasurer’s Report with the bank statement by Wayne Smith, seconded by Julian Graham. CARRIED. Don Rice suggested that it is not necessary to read aloud the Treasurer’s Report line by line as this will bog down future meetings.

Youth Centre: Youth Committee Chair Tim Wilson reported on the following:
• The painting party attracted about a dozen participants, including parents.
• The insurance bill cannot be pro-rated, since we are one of 120 other participants in the policy. This means that we have an upcoming insurance bill of $525 due on October 1st, which presents a challenge. It is critical that the Youth Centre is successfully launched in order to maintain credibility with the village and with funders. We will have to find a way to pay for this (plus the rent, which will also be due). Suggestions of a fundraiser or a partnership with the local PTAs were made. If the Youth Centre could offer a program such as homework help, we may be able to partner with the schools.
• A planned budget for the next six months should be drawn up.
• In the next six weeks, volunteer staffing needs to be put into place. A roster of volunteers from amongst parents and BRIDGS members needs to be made. Jane Kingston and Bonnie Macleod will approach the parents of the local teenagers. We need to find out from the insurers if background checks are mandatory for volunteers. (Andre Bouchard would be a good contact for this.)
• Ages 14-16 are the target youth audience.
• September 16th is the tentative grand opening day.
• The upstairs of the Trading Post is also available to the Youth Committee to rent. Glendean Parker said that she could take to BREDS an offer of an additional $50 per month for the space. It is a large space with a restroom.
• Hal suggested an emergency meeting of the Youth Committee to discuss funding possibilities with Andre Bouchard. Hal and Susan offered to attend the meeting. Tim will contact everyone with a date.

Strategic Plan: There has been no news on the Strategic Plan since our last general meeting.

New Business:
• A letter from Adrian Potter was published in the Digby Courier on July 27. The two main points that must be countered are: 1) Funding that BRIDGS receives should be used for a water delivery system for the village; 2) BRIDGS is not being truthful regarding our relationships with other organizations. In address to the first issue, government support is always mandated to specific expenditures and must be allocated accordingly. In address to issue #2, John talked to Daryl Jelfs of the Fire Hall and Mary Golding of the Legion Auxiliary, and both re-iterated their support of BRIDGS. Rather than rebutting the letter in a subsequent issue of the Courier, the Executive Committee decided that it was more prudent to address Mr. Potter’s concerns in a personal letter, which also served as an invitation to attend a BRIDGS meeting. Since there has been no follow-up in the Courier, the issue is currently tabled.
• Town Meeting: To bring the village up-to-date on what the local volunteer organizations have been accomplishing, and hope to accomplish in the coming year, BRIDGS would like to organize a joint community meeting where they would have the opportunity to share their information with everyone else. Invitees will include BREDS, the Board of Trade, the Ladies Auxiliary, the Fire Hall and the Medical Clinic (plus any other group that would like to participate). John volunteered to begin to make contact with the directors of these groups to ascertain if the other groups are amenable to this idea. MOTION was made to launch a community-wide meeting to showcase the volunteer organizations of Bear River by Tim Wilson, seconded by Julian Graham. CARRIED.
• Save the Ferry Rally: The Digby Ferry to St. John is in danger of being closed. Everyone is encouraged to bring a sign and make some noise at an upcoming rally at the Ferry Terminal on Friday, August 11, 11:30 AM.

5. Review and Adoption of Minutes from Previous Meeting
MOTION: Moved by Cindy Harris, seconded by Julian Graham to approve and adopt the Minutes of the July 12, 2006 meeting. CARRIED.

6. Next Meeting
September 13, at 7:30 PM at the Youth Centre (Trading Post).

7. Adjournment
Motion made by Susan Malmstrom for adjournment, CARRIED. Meeting adjourned at 9:30 PM.

Executive Committee Report – July/06

Executive Committee Report
July 27, 2006
Trading Post/Youth Centre

Present: John Malmstrom, Susan Malmstrom, Tim Wilson.

The meeting was called to order at 10:00 AM.

Youth Centre:
• The insurance policy states that we are only covered from Oct. 2005-06. Tim will investigate this with Jane Kingston.
• Susan offered to write a letter to Andre Bouchard’s supervisor to relate what a great job Andre is doing for us and what an asset he is to the program.
• Once a date is set, a flyer will be sent out to all Bear River addresses announcing the grand opening of the Centre. Susan offered to pick up the paper and will forward a draft to Tim via e-mail. The flyers can be printed at the office of Jr. Theriault in Digby.

Other Topics:
• John spoke informally with Darryl Jelfs, Fire Hall Chief, at our Sunday post-carnival clean-up. A representative from BRIDGS will be invited to attend a meeting at the Fire Hall to discuss the future of the Cherry Carnival and how we might partner with them next year.
• Susan suggested that BRIDGS proposes to the Board of Trade, BREDS, and the Legion Auxiliary to hold a joint fundraiser, similar to the tsunami relief effort organized by Simone Wilson.

Meeting adjourned at 11:00 AM.

Minutes, March 29, 2006

(Bear River Innovation, Development and Growth Society)
Tuesday, March 29, 2006
Bear River First Nations Cultural Center

Present:  Cindy Harris, Jane Kingston, John & Susan Malmstrom, Hal Theriault, David Isles, Don Rice, Rob Buckland, Tiiu Poder, Mary Golding, Glendean Parker.  Special Guests: Cameron Smith, Bear River Fire Hall; Deputy Warden Jimmy McAlpine, Municipality of Digby; Cpl. Ron Koknevicius, RCMP, Digy Detachment; Carol White, Hillsburg United Church.

1. Call to Order
Meeting called to order at 7:30 PM

2. Introduction of Minutes from Previous Meeting

3. New Business
Hillsburg United Church Donation:  Carol White presented David Isles with a check from the Church in the amount of $125 towards the launch of the Youth Centre.
Fire Hall Presentation:  Cameron Smith of the Bear River Fire Hall made a presentation regarding the ongoing need for additional volunteers for the Fire Hall’s regular duties and programs, and the additional need for workers when the Cherry Carnival planning gets underway for this year’s event (slated for July 15).  The following are opportunities for BRIDGS members to get involved:
i)    Regular firefighting duties, including truck and hall maintenance
ii)    Breakfast Fundraiser—First Saturday of every month: serving, cooking. dishwashing, etc.
iii)    Cherry Carnival: need help with the auction, manning booths, picking up garbage, giving directions, managing crowds, running other errands as needed
iv)    Junior Firefighters: this is a new initiative that the Fire Hall is launching to get youth involved and line up potential future firefighters.  BRIDGS may also be able to help with creating a youth float for the Cherry Carnival with the Junior Firefighters.
Please contact Cameron any time to volunteer: 467-0440, or email: bearriverfd@pitzo.com.  Don suggested that the Fire Hall keep running notices in the Tributary to try and attract more volunteers.
Meeting Dates: Susan suggested an alternative to the current twice-monthly meeting schedule.  It was proposed that the officers meet ahead of each monthly meeting to formulate the agenda and take care of regular, ongoing duties.  This would necessitate the entire Board to only need to convene once per month.  MOTION: Moved by Cindy Harris to convene the officers once per month, to precede a monthly meeting by the full board.  Seconded by Jane Kingston.  CARRIED.
New Treasurer: Wayne Smith has offered to step in as Treasurer, to take over for Jane who was Acting Treasurer.  When Wayne returns from Ontario, the other officers will meet with him to open a checking account and establish signing authority.  MOTION: Moved by Rob Buckland that the Offices of Chair, Vice Chair or Treasurer will have signing authority, any two of the three signatures being necessary to issue a check on behalf of BRIDGS.  Seconded by Don Rice.  CARRIED.  (Other duties of the Treasurer will include establishing and maintaining a current balance sheet, drafting proposed budgets, implementing an annual audit, and creating a receipt system for donations.)
Health Centre: The question was raised as to what BRIDGS might do for the Health Centre, which recently suffered a devastating fire.  Currently, their board is waiting to hear from their insurance company.  Hal and Susan had recently attended their annual general meeting, where Hal suggested that they contact the Job Creation Partnership to hire a manager via federal funding.  The South West Health Authority recently turned them down for a proposal for an employee. Jimmy and Brian Coker (their board member) met to discuss the rebuilding effort.    Hal will contact Shirley Isles to see if they need assistance with writing proposals.  BRIDGS can also offer any letters of support that might help.  Glendean said that the Ladies Auxiliary of the Legion will organize a benefit on the Centre’s behalf, and that BRIDGS members could help with this, along with the Fire Hall, Board of Trade, and the local churches.
Water & Sewage Issues: Jimmy announced that the proposed Water Study (critically important for the area) has been approved and added to this year’s budget and  is definitely on the Municipalities’ schedule.  Once funding is secured for the project, which will involve many upgrades and adjustments, it will be put forward for tender.

4.  Subcommittee Meeting Presentations
Youth Subcommittee:
David presented the latest fundraising report, as well as a draft of a monthly budget proposal.  Other potential revenue streams: Malmstrom Studios will donate (up to) $100 in a match challenge grant to other local art studios; Jane (along with Bonnie Macleod) created and donated a garden/spring-themed basket for raffle—David will contact Sobey’s to set up a donation table day; Rob has donated 2 bicycles which after repair, might be rented out to tourists this summer; bottle drives were discussed, with Jimmy offering advice to make them a success (pre-publicity is key—along with a central donation centre and 4 or 5 trucks).  Jimmy also advised BRIDGS to submit a financial report and project budget in the form of a proposal to both municipalities, which he would support.  Rob also suggested a for-charge service to pick up materials for recycling or proper disposal.
Liability insurance for the Youth Centre is the priority expense for BRIDGS that will be aquired as soon as enough funding is secured, Jane having completed the research to identify the appropriate insurer.  Once this hurdle is passed, we will be able to launch the Centre.

5.  Review and Adoption of Minutes from Previous Meeting
MOTION:  Moved by Jane Kingston, seconded by Rob Buckland to approve and adopt the Minutes of the January 24, 2006 meeting. CARRIED.

6.  Next Meeting
May 10, at 7:30 pm at the Bear River First Nations Cultural Centre.

7.  Adjournment
Motion made by Cindy Harris for adjournment, seconded by Rob Buckland.
CARRIED.  Meeting adjourned at 8:45 PM.

Personal Information Responses

Personal Information Responses
(Based on 23 Submitted Forms)

8 emails
13 mail
2 no* *already on the email list

12 yes
2 no
2 maybe
6 blank

Other Organizations
Legion: 3
Church: 4
Health Clinic: 1
Ladies Auxiliary of the Legion: 2
Board of Trade: 2
Digby Exhibition: 2
Historical Society: 2
Fire Dept.: 2
Peace Garden: 1

“Special Skills” listed:
Grunt work
water/sewage operations
music festival organization
Government (our MLA)
organizational skills
IT skills

• Vision sounds good.
• Very good to see some positive input—especially from youth group.
• I’m very encouraged to see what your group is doing.
• It felt human and small town and clear.
• How do we demonstrate solidarity to funding organizations?
• SAVE THE OAKDENE—Oakdene must be used again as a theatre and as a gymnasium and allow the youth to use the unused rooms for their gathering coffeehouse.
• Where were the other 800 people who live here?

Minutes, October 4, 2005

Bear River Community Meeting
Tuesday, October 4, 7:30 PM at the Oakdene Centre

Present: John and Susan Malmstrom, Andrew Riddles, Cindy Harris, Jane Kingston,Pam Barron, Greg McKenzie, Hal Theriault, Jay and Sheryl Stone, Wayne Smith, Jeremy Morine, John Harris, David Ottos, Tim Wilson, Don Rice, Suzette Delmage.

1. Call to Order
Meeting called to order at 7:30 PM.

2. Continuing Business:

a) Community Outreach – Meeting Presentations & Delegations

• BREDS: Cindy, John and Hal attended; group is very supportive.
• Ladies Auxiliary of the Legion: John & Hal will attend meeting on Oct. 6th.
• United Church women’s group: Jane is part of this group; meet on Thursday & will set-up suitable presentation time.
• Bear River Health Clinic, Judy Isles: Meeting is tonight; will decide if they want a presentation; have been sent a copy of the vision statement.

b) Police Contact
• Constable Dale Guy, Community Policing, Annapolis County, met with John and is very supportive in trying to work with BRIDGS group re: policing issues.

• For ATV related problems there are provincial & regional enforcement contacts:

John A. Mombourquette
Director, Enforcement Division, Dept. of Natural Resources
P. O. Box 698
Halifax, NS B3J 2T9
(902) 424-5254

Kerry Miller – Regional Enforcement Coordinator, Dept. Of Natural Resources
Bridgewater, Nova Scotia
(902) 543-0626

c) Town Meeting

• Proposed date of Tuesday November 8 for an open public meeting
• Suggested structure could be smaller working groups; then present ideas to the larger group
• Need to answer question: What is BRIDGS relationship to other community groups?
• Discussion of who we have presented to and response from other groups
• Have an “info page” for facilitators so we are consistent in our information
• Provide opportunity for follow-up and invite participants to future meetings.
• Sub-Committee formed to plan town meeting: Hal, Don, Susan, Tim
• How will we promote and advertise the meeting?
o John will approach newspaper editors for press coverage
o Tim will work on a flyer
o 535 mailing addresses: need to determine how flyers will be distributed
• Meeting to include: Introduction to BRIDGS, Vision Statement (emphasize that the vision is in the draft stages & will evolve over time), provide timelines for future action.
• Meeting sub-committee will confirm the final date for the meeting.

d) Introduction to youth representatives – Wayne, Jeremy, John & David

• Youth have expressed an interest in getting involved; town meeting could include a youth table to get youth ideas & opinions
• BRIDGS could provide assistance to Oakdene Centre in developing facilities & programs for youth
• Youth ideas:
• Oakdene should be open at least one day or night
• Youth coffeehouses were successful in the past
• Youth need assistance with issues such as insurance, funding sources, supervisors/chaperones for activities
• Youth need a place to meet – such as a club or coffeehouse
• Would like to play pool – need access to pool table or pool hall
• Importance of job creation for youth and young adults in the community

e) Funding contacts
• Pat McQuade (Annapolis County) and Jimmy McAlpine (Deputy Warden, Municipality of Digby) are both supportive of BRIDGS ideas
• Louise Watson from Economic Development has sent Hal a guide to developing a business or strategic plan
• Mike Comeau of ACOA (Atlantic Canada Opportunities Agency) is supportive; ACOA will finance tourism or marketing initiatives & can also assist in providing a financial consultant
• Projects of $5,000 or under, ACOA chooses the person to help develop the strategy; projects of $30,000. or over, there must be 3 bids submitted.
• Hal will meet with Keith Robichaud ( CAO for County of Annapolis) on Friday
• Need to present a united front with support of all community members

2. New Business

a) Filling of Secretary Position
• Suzette will no longer be able to continue in the role of Secretary/Treasurer
• Susan Malmstrom has agreed to act as Secretary for the interim
• Jane Kingston will act as Treasurer until someone is found to fill the position

b) BREDS community meeting re: Trading Post building and restaurant shutting
• BRIDGS position is to remain an independent observer; individually members are free to attend meetings and stay informed
• Things we can learn from the BREDS experience:
➢ Keep citizens well-informed about our activities
➢ Establish a single point of contact for outside communications
➢ Contracts need to be complete and pass legal scrutiny
➢ Provide clear information and explanation about who we are
and what we are trying to do
➢ All committee members should know and understand the Mission Statement, Bylaws of the organization, etc.

4. Review and Adoption of Minutes from Previous Meeting

MOTION: Moved by Cindy Harris, seconded by Pam Barron to approve and adopt the Minutes of the September 20, 2005 meeting. CARRIED.

5. Next Meeting
• The next meeting will be held on Tuesday, October 18th at the Bear River First Nation Cultural Centre at 7:30 PM.

6. Adjournment
MOTION: Motion made by John Malmstrom , seconded by Andrew Riddles that the September 20th meeting of BRIDGS be adjourned at 9:30 PM. CARRIED.

Minutes, August 2, 2005

Bear River Community Meeting
Tuesday August 2, 7:30 pm at the Oakdene Centre

Present: Rob Buckland-Nicks, John and Susan Malmstrom, Andrew Riddles, Cindy Harris, Don Rice, Hal Theriault.

1. Call to Order
Meeting called to order at 7:30pm.

2. New Business:

a) Formation of a non-profit society:
• The registration process for BRIDGS is almost complete. Cindy will bring the paperwork to the next meeting. We can have up to 15 directors on the board.
• Don was able to obtain a letter from a former non-profit (using an acronym similar to ours) which confirms that the old group has officially disbanded; this clears the way for us to register as BRIDGS (Bear River Innovation, Development and Growth Society).

b) Outreach to Community Groups
• Susan met with Mary Golding, President of the Ladies Auxiliary of the Legion. Mary’s reaction was positive, and she said that the Legion is also eager to see changes made in the village. They have formed a Steering Committee to look in to some of the same issues that we are addressing. She will talk to the Legion about having BRIDGS members meet with them.
• It was suggested that as soon as Hal’s draft proposal of the vision statement is formalized, BRIDGS members will meet with community group officials as soon as possible.

c) Vision Statement/Proposal
• Chair called for discussion on Hal’s draft of the vision statement.
• Two other possible funding sources were suggested: Canadian Arts Council and Artscapes.
• Chair suggested re-inserting Tim’s previous suggestion of a Bear River radio station in to the proposal. Hal said that the radio station was left out at this stage since it is not something economic development funding sources would consider. Andrew said that there is a separate arts granting source would be approached, and that we already have an interested party that will research this pro bono. It was suggested that the radio station be included in an overall vision plan, even if it is not included in a formal proposed budget.
• Cindy suggested that the cityscape should be of high priority, and Rob asked if we know what buildings can be targeted for renovation and re-use. Discussion ensued as to whether the BRIDGS Board should acquire and manage properties.
• Don raised the question, “What is unique within our vision?” Hal said that there is nothing like the proposed arts/retreat center within the southwest area. Don suggested that we look at the one in Shelburne. Andrew questioned whether this was a problem for funders; Hal feels that it isn’t.
• Another proposed idea is an interpretive historical center. Cindy said that the rich mix of histories here (German, Acadian, Loyalist, Black Loyalist, First Nations, etc.) could make for an attractive draw. Hal thinks that historical animators will make a good addition to the proposal.
• Rob suggested a juried, competitive process for the creation of the proposed tidal clock. Don suggested an alternative energy sources (wind, solar, tidal) educational component to complement the clock. A “green” educational facility would also tie in nicely with the Tobeatic Wilderness and Nova Scotia power. Since the tidal river is a unique feature to this area, information on the tidal system and mud flats would be very appropriate. This would also add a technological spin to the vision, to balance out the arts emphasis.
• There was some discussion as to how much of the mill property is useable and at what cost. Some suggestions for the area included an eco-garden, a tidal habitat walk, a boat launch and park.
• It was suggested that an important and stated role that BRIDGS can fill is to act as a liaison or umbrella organization for all of the other groups in town so that we can avoid duplication of effort among the existing and viable groups.
• The question was raised as to whether we can secure funding to purchase properties. Would we have a project if we did not have buildings? Hal said that economic development is the thrust of grants proposals and that the streetscape would be improved as a result, rather than the primary goal; funders will not consider proposals that address only infrastructure issues.
• There was some discussion regarding e-commerce. If the economy becomes vibrant, e-commerce follows. Now that high-speed internet access is available in this area, this will be part of our proposal to funders.
• Hal’s next step is to go back and draft a concise, bullet-pointed version of the vision statement to create our external document.

Preparation for the Next Meeting:
• Hal agreed to give the BRIDGS board a 10 minute presentation at the next meeting on how the funding process works, and how things should proceed. The group felt that this would be very helpful for all of us.
• Don agreed to contact the Chair of the Board of Trade, Bobby Benson, prior to their next meeting to discuss BRIDGS with him. Hal offered to talk to him prior to our next meeting as well.

Next Meeting:
Tuesday, August 9 at 7:30 pm at the Oakdene Centre.

Meeting Adjourned:
Meeting of BRIDGS adjourned at 8:45 pm.