Minutes, January 10, 2007

(Bear River Innovation, Development and Growth Society)
January 10, 2007
Trading Post (Youth Centre)

Present: Cindy Harris, Norma Wagner, Don Rice, John Malmstrom, Susan Malmstrom, Laurel Shishkov, Zoe Knorek-Onysko.

1. Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM.
MOTION to accept the Agenda. CARRIED.

2. Introduction of Minutes from Previous Meeting

3. New Business
Executive Committee Minutes: were read by Secretary Susan Malmstrom.

Treasurer’s Report: Treasurer Wayne Smith was absent. A Treasurer’s Report will be submitted at the next Executive Committee meeting.

Motions from Executive Committee: Two important motions were made by the Executive Committee which affect all BRIDGS members:
1) Commingling of funds for separate BRIDGS projects is not authorized, and that responsibility for ensuring this shall rest with the Treasurer; 2) BRIDGS, its committees, subcommittees, and/or any agents will not incur any debt, at any time, with any vendor for any reason without prior, written approval by the BRIDGS Executive Committee.

Joint Stocks Renewal: A call was made for donations to cover the $25 necessary to renew BRIDGS’ Joint Stocks status. Thanks to two members present (who wished to remain anonymous), $26 was donated. The renewal is due by January 31, and Secretary Susan Malmstrom will do this electronically.

Bear River Health Clinic Update: Norma Wagner reported that the next meeting of the Clinic board will be held February 6, and their annual meeting will take place the first Wednesday of March. The acupuncturist will return mid-February, and there will be a stop smoking clinic on January 16.

Youth Centre:
• Special thanks to Cameron Smith who has to take a break from his duties at the Youth Centre. He will be serving as Secretary for the Fire Hall this year. MOTION: Made by Cindy, seconded by Don to forward official written thanks to Cameron for his helping with the Youth Centre. APPROVED.
• Fundraiser: Since there was no one from the Youth Committee present, Susan gave the details that she is aware of: the event will be an evening of talent at the Oakdene, February 10, with a Valentine’s theme. The Oakdene will provide the space and the canteen. Hal Theriault, Gerry Chute and Wayne Smith are lining up the talent and will work the soundboard. Gerry will act as master of ceremonies, and is providing the bulk of the advertising. Snow day will be February 17.

Strategic Plan: Funding is forthcoming from the various granting agencies. Our timeline will be very tight. John is in conversation with Louise Watson of the Office of Economic Development to allow us to straddle two fiscal years in order to give us the time necessary to yield a plan of high quality. As a reminder, the plan will serve as a business plan for the village with input from the community at large. It will have a prioritized timeline of measurable deliverables. It is a document that all government funding agencies require, and it will go out to public bid. Consultants will be put out to bid by BRIDGS. MOTION: made by Cindy, seconded by Don that the proposal for Strategic Plan for Bear River be put out to bid. APPROVED.

4. Review and Adoption of Minutes from Previous Meeting
MOTION: Moved by Zoe, seconded by Cindy to approve and adopt the Minutes of the December 13, 2006 meeting. CARRIED.

5. Next Meeting
February 14, 2007 at 7:30 PM at the Youth Centre (Trading Post).

6. Adjournment
Motion made by Laurel for adjournment, CARRIED. Meeting adjourned at 9:00 PM.


Minutes, January 24, 2006

(Bear River Innovation, Development and Growth Society)
Tuesday, January 24, 2006
Bear River First Nations Cultural Center

Present:  Cindy Harris, John & Susan Malmstrom, Andrew Riddles, Hal Theriault, Jeremy Morine, David Isles, Jay & Cheryl Stone, Jane Kingston, Don Rice.  Guests: Tom Haynes Paton and Leslie Frederichs.

1. Call to Order
Meeting called to order at 7:30 PM

2. Introduction of Minutes from Previous Meeting

3.  Special Guests: at the meeting were Tom Haynes Paton and Leslie Frederichs, who presented information on a new, non-profit start-up business with the goal of introducing effective microbes to gardeners and farmers to rejuvenate their compost piles.  For those interested, please contact them via email: ematlanticcanada@hotmail.com.

4. New Business
Joint Stock Status: Joint Stock Status: Our paperwork needed slight revisions, including new by-laws pertaining to conflict of interest issues.  These revisions were made and the paperwork returned to Halifax, since time is of the essence in receiving our status approval.

Water & Sewage Issues: On January 26, the wardens, CAOs, and councillors of Digby and Annapolis will hold a meeting to discuss the ongoing issue of solving our water and sewage problems.  Hal and John will attend to represent BRIDGS.  The meeting will take place at 3 PM in the Digby Municipal Building.
Don suggested that BRIDGS invite the councillors of Digby and Annapolis to a meeting here to walk them through the village to insure that they are aware of the state of things.

5.  Subcommittee Meeting Presentations
Youth Subcommittee:
Coffeehouse: So far, $98 from ticket sales on the quilt raffle has been raised; $34 on the Valentine’s Day Basket.  More donations of furniture have also come through, including a piano from Paula Hicks and a music console.
We need to have RCMP-screened chaperones standing by when the coffeehouse opens; Jane volunteered that she has already been through the process.   Susan will look into the process and will get the word out to those who have signed on as chaperones.
Hal has been in contact with Andre Bouchard and Deb Ryan of Annapolis Recreation regarding outside activity opportunities for young people.  We will try and loop the Oakdene (who received a Recreation Nova Scotia grant) in on this issue.  Also, a “ReGeneration Symposium” is scheduled for March 24-26.  Hal will share more information on this as it is available.
BRIDGS should receive a discount on liability insurance based on our non-profit status.  As soon as our status is approved, we can approach  Recreation Nova Scotia about this.

6. Video Presentation: Hal shared with those present a recently produced video on successfully sustaining and maintaining a public youth centre.  The focus was on  mentorship, community support and sustainable energy.  Those present felt that the video made some excellent points, particularly with regard to making certain that those being served (the youth) are the ones who are determining what is offered and always have a say in how the centre is run.

7. Review and Adoption of Minutes from Previous Meeting
MOTION:  Moved by Andrew Riddles, seconded by Cindy Harris to approve and adopt the Minutes of the January 10, 2006 meeting. CARRIED.

8.  Next Meeting: TBA.

9.  Adjournment
Motion made by Cindy Harris for adjournment, seconded by Jane Kingston.  CARRIED.  Meeting adjourned at 9:00 PM.

Minutes, December 6, 2005


(Bear River Innovation, Development and Growth Society)
Tuesday, December 6, 2005
Bear River First Nations Cultural Center

Present: Cindy Harris, Jane Kingston, John & Susan Malmstrom, Andrew Riddles, Hal Theriault, Jeremy Morine, David Isles, Don Rice, Rob Buckland, Tim Wilson, Carol Dibble, Jenny Stewart, Jay & Cheryl Stone.

1. Call to Order
Meeting called to order at 7:30 PM

2. Introduction of Minutes from Previous Meeting

3. New Business
Liaisons from Other Organizations: Robbie Bays may be able to attend future BRIDGS meeting on behalf of the Oakdene Centre. It was noted that he would be a tremendous asset to our group. Others from the Oakdene have also expressed interest in attending in the future.
BRIDGS’ “To Do” List: Hal distributed copies of “Steps to Building a Plan.” We will need to prioritize what we want to accomplish before we create our business plan. Hal and John will meet before the next BRIDGS meeting to draft a prioritized list, based on the revised Vision Statement. Don suggested that the Youth Subcommittee’s coffeehouse be treated as our number one priority. They are making great progress, and we look forward to its official launch.
There are two bureaucratic matters we need to take care of before we can begin applying for funding: formalize our official status; and revise and approve by-laws.
Fiscal Year: It was decided that BRIDGS’ fiscal year will be April 1-March 31.
Annual General Meeting/Audit: We are required to have an AGM and an annual audit. It was suggested that ours be held before summer. It must be held within 3 months of the end of the fiscal year. An audit will need to be scheduled after the first AGM.
Definition of Membership: Much discussion ensued as to what should constitute official membership in BRIDGS, whether or not a membership fee should be levied, and what constitutes a quorum and an executive committee. Hal stressed the importance of BRIDGS being as inclusive as possible. Those who attend regularly, have read the minutes, and know the vision statement should be allowed to vote. The public is always allowed to attend every meeting. Special meetings would need to be called for such issues as changes to the by-laws. Further membership discussion was tabled, and it was suggested that it could be revisited via formation of a subcommittee.
By-laws: A draft of proposed by-laws was distributed. It was decided that those in attendance at tonight’s meeting would review them and return with any suggested changes for the next meeting.

4. Subcommittee Meeting Presentations
Youth Subcommittee:
The coffeehouse is making good progress, with heat being the top priority. When the heating situation has been finalized, we should be able to start getting the space ready for occupancy. In the meantime, Louise Wood has generously donated a lovely quilt for a fundraiser raffle, with the drawing to be held after Christmas. Everyone is encouraged to buy and sell as many tickets as possible. We should submit a story on the quilt (and the coffeehouse) to the Tributary.
Although we do not have our official tax number yet, David and Jeremy need a letter of introduction to approach possible in-kind donation sources (such as the Digby Superstore) to request items for the coffeehouse. John will create a draft letter on BRIDGS stationery and forward it to them.

5. Review and Adoption of Minutes from Previous Meeting
MOTION: Moved by Don Rice, seconded by David Isles to approve and adopt the Minutes of the November 22, 2005 meeting. CARRIED.

6. Next Meeting
January 10, at 7:30 pm at the Bear River First Nations Cultural Centre. (There will be NO MEETING on Dec. 20.) Special note: in the event of a meeting cancellation due to weather, Hal will notify Susan, and she will try and get the word to everyone.

7. Adjournment
Motion made by Andrew Riddles for adjournment, seconded by Cindy Harris.
CARRIED. Meeting adjourned at 8:45 PM.