Minutes, June 13, 2007


(Bear River Innovation, Development and Growth Society)

June 13, 2007

Trading Post (Youth Centre)

Present: John Malmstrom, Laurel Shishkov, Susan Malmstrom, Hal Theriault, Don Rice, Norma Wagner, Rob Buckland-Nicks, Cindy Harris.

1. Call to Order/Adoption of Agenda

Meeting called to order at 7:30 PM.

MOTION to accept the Agenda. CARRIED.

2. Introduction of Minutes from Previous Meetings

3. New Business

Treasurer’s Report: Treasurer Rev. Ken Perkins was not present, although he had forwarded a preliminary report prior to receiving a bank statement. The report will be presented at the next Executive Committee meeting. The May fundraiser for the Youth Centre brought in $922.

Strategic Plan: The Plan Subcommittee has been working hard and will be finished before the end of June. The real work will begin once the plan is ready. There is lots of input from other village organizations and individuals. Everyone needs to be involved to realize the goals. Hal and John will meet with the organizations once the plan is officially published.

Pageant Update: Hal will put a casting call out as soon as possible, as there is now a working script. July 14 is the target date for a staged reading at the Oakdene, and production in mid-August. Sharon Trueman is working on promotion/marketing, Robbie Bays is creating sets and acquiring props, and Carol White is producing costumes. These are the incremental steps towards instituting the pageant as an ongoing program. Eventually we would like to hire tour guides, actors (with the larger roles) and an administrator.

Youth Centre: The Musical Mayhem fundraiser was quite successful, despite wilting heat at the Oakdene. Future evenings will build on the successes of the canteen and the raffle prizes. Next show is a fall festival/Halloween theme on October 27. There will be 2 hours of entertainment, and the entertainers will limit their sets to make for a shorter evening. Advertising may include a mail drop.

Health Centre Update: Norma reported that there will be a massage therapist on Mondays; and a nurse practitioner who specializes in adults over 55 will soon be available. There will be a presentation on ovarian cancer on June 19 at 11:00 am. The next board meeting of the Health Centre will be September 1.

Subcommittee Formation: New and improved subcommittees were formed:

  • Fundraising: Rob, Gerry, Ken, Susan, Cindy

  • Board Recruitment/Membership: Don

  • Youth: Gerry, Susan

  • Pageant: Hal

  • Communications: Laurel, Cindy, Jon Pulchny (name offered by Don)

Subcommittee members are encouraged to recruit others to their respective committees, and will be reporting at future meetings on their progress.

Cherry Carnival Update: Gerry, Cindy and Susan met with Darryl Jelfs, regarding the auction. We will need 12 volunteers (some with trucks) to assist with items pick-up. We will also need 2 teams to work 2 shifts (12:30-2:30 and 2:30-4:30) on Carnival Day (Saturday, July 21). An announcement in the form of a mail-drop will go out from the Firehall at the end of June.

Bear River Signage: Rob has some very nice signs that should go up around Bear River as soon as possible. Locations need to be selected, and lumber and hardware acquired. Don, Gerry, Hal and John volunteered to meet with Rob and work on this.

Meetings’ Minutes: Due to the Strategic Plan meeting and our Annual Meeting, the minutes from both the April and May meetings required approval. For the April Meeting: Cindy made a motion for approval, seconded by Don. For the May meeting: Cindy made a motion for approval, seconded by Gerry.

4. Next Meeting

July 11, 2007 at 7:30 PM at the Youth Centre—new location (upstairs at the Trading Post).

5. Adjournment

Motion made by Cindy for adjournment, CARRIED. Meeting adjourned at 9:00 PM.

Executive Committee Report – May 31, 2007

Executive Committee Report
May 31, 2007
Trading Post

Present: John Malmstrom, Susan Malmstrom, Rev. Ken Perkins, Hal Theriault.

The meeting was called to order at 8;30 AM.

Variety Night, May 26: Although the room was very hot and the night was long, we had a great crowd and raised over $900. For future events, it was decided that all volunteer performers would be limited to 3 songs or 15 minutes of performance time, whichever comes first, with the emcee one the stage during applause for the third tune thanking the performer(s). Time negotiations for any special guest headliners may be customized. All posters and other notices will list the beginning and end times (i.e. 7:30 – 9:30 PM), which will be observed, just like a meeting.

Active Saturdays Update: Active Saturdays! is going well, thanks to our enthusiastic sports coordinator Caroline Draper. Gerry will be hosting ballfield cleanup on June 9, and there will be a skateboard clinic on June 16, and a special karate demo on June 23.

BRIDGS Meetings: Susan reminded the committee that since the last two regular BRIDGS meetings have been given over to Consultant Donna Hatt and the Bear River Strategic Plan, we’ve fallen behind on conducting regular BRIDGS business; most importantly, a call for revitalized subcommittees, i.e. Fundraising, Youth, Board Development/Recruitment, Pageant, Communications. This should be addressed at the next meeting.

Bear River Pageant: Hal gave an update that we will have a draft script within two weeks, and will be able to have a reading/open rehearsal staged sometime in August. More importantly, we need to put out a call for players.

Cherry Carnival: Cindy, Hal, Gerry and Susan are meeting with Darryl to coordinate the partnership between the Firehall and the Youth Centre to administer the auction. Cindy and Susan are working on putting together a volunteer force; Gerry will work with Darryl on pickup.

BRIDGS Blog: Future Bear River resident Flora Doehler has voluntarily created a blog with comprehensive information related to BRIDGS, including photos, minutes of all meetings, announcements, email address, etc. All members of the Executive Committee have seen the blog and are very impressed with it. MOTION: for BRIDGS to endorse the blog, and to publicize the address, made by Susan, seconded by Ken. APPROVED. The blog will be presented at the next general meeting.

Meeting adjourned at 10:00 AM.

Executive Committee Report – March 12/07

Executive Committee Report
March 12, 2007
Trading Post

Present:  John Malmstrom, Susan Malmstrom, Wayne Smith, Hal Theriault, Tim Wilson, Gerry Chute.

The meeting was called to order at 9:00 AM.

Treasurer Wayne Smith announced that he needs to resign his position as Treasurer, as he is moving out of the area in June.  John has notified Cindy Harris, who serves on the Search Committee of the situation.  Tim offered to contact Don about some possible leads on a new treasurer.

Treasurer’s Report:  Wayne handed out the latest Treasurer’s Report, which included an addition of $1,000 to the Strategic Plan, and over $800 raised by Variety Night for the Youth Centre.

Treasurer Wayne Smith submitted a Treasurer’s Report to the Executive Committee, with a motion for acceptance.  Seconded by Tim. CARRIED.

Variety Night: was successful, both financially and as a community outreach project.  It was wonderful publicity for the Youth Centre, and we have received a lot of positive feedback.  It also set a positive tone for future BRIDGS activities.  John asked for feedback on what might be done differently for future variety nights:
•    Wider advertising, such as The Clare Shopper
•    Organize the event earlier
•    Pre-sell tickets.
Gerry would like to plan the next variety night around Cherry Carnival.  He would like to see if we can find a volunteer event planner.

Youth Centre and Committee: Susan will contact the two municipal disability employment services to find out if we can hire a supervisor for the Youth Centre.  John said that BREDS has forwarded a lease for the Youth Centre to sign, so we need to make a commitment as to where the Youth Centre will be located.  Possibilities currently include: stay in place, move upstairs, move to the Oakdene.  Each possibility was discussed.  Considerations include: heat, phone/phone access, safety of the venue, how to keep the kids in one place (at the Oakdene).  Gerry will contact both Glendean Parker of BREDS and Linda Findlay of the Oakdene and report back at the general meeting.

Annual Meeting:  The AGM will be postponed to April 11, so as not to conflict with the Health Clinic’s AGM.  The regular BRIDGS meeting will start at 8:00 PM to give people time to attend both the Health Clinic’s AGM and our general meeting.  At our AGM, the chair will give the annual update and the treasurer will present a financial report.  We will also need to arrange for an auditor for 2008.  Our goal will be to have a new treasurer in place by April 11; this will give us plenty of transition time for Wayne to work with the new person.  The topic of formalized membership parameters will also be put forward. Membership benefits should be tied to our Vision Statement.  Membership is an important issue, as it will demonstrate to government funders our self-sustainability.  MOTION: made by Wayne, seconded by Tim that a membership committee be formed.  CARRIED.

Meeting adjourned at 10:30 AM.

Minutes, September 23, 2006

(Bear River Innovation, Development and Growth Society)
September 23, 2006,
Youth Centre (Trading Post Building)

Present: Cindy Harris, John & Susan Malmstrom, Hal Theriault, Wayne Smith, Norma Wagner, Gerry Chute, Andre Bouchard.

1. Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM.
MOTION to accept the Agenda made, with an addition from Norma, a report on the progress of the Bear River Medical Centre. CARRIED.

2. Introduction of Minutes from Previous Meeting

3. New Business: Introduction of and welcome to new member, Gerry Chute.

Executive Committee Minutes: were read by Secretary Susan Malmstrom.

Treasurer’s Report: Wayne Smith submitted a report for board approval; seconded by Cindy. ACCEPTED.

Youth Centre:
• John said that we have three options for the Youth Centre at present: continue to try and raise funds each month; close the centre permanently; create a new subcommittee to examine the viability of the centre.
• Tim Wilson has officially resigned as chair of the former subcommittee due to time restraints. He will continue to try to assist when and where he can.
• Andre offered that there are project grants available, such as physical activity funding, which could assist in paying rent. There are also community funds available.
• Suggestion was made to meet with BREDS to see if they would be amenable to being paid month by month rather than signing a lease, until the viability of the centre is ascertained.
• Gerry suggested that we find out if the area youth really want to become involved, and what their demographics are.
• An interim Youth Task Force was suggested. They will exist for 6 weeks, to determine viability and sustainability. MOTION made by Wayne: To form an interim Youth Task Force who will meet separately from the general BRIDGS meeting; seconded by Cindy; CARRIED.

Bear River Health Centre: Norma reported that the Health Centre has received provincial funding from the Department of Health. They are currently conducting a search for an administrative assistant and program coordinator. Hal is serving on the search committee. The rebuilding is nearly complete as well.

Bear River Pageant/Presentation: Hal reported that we should hear about provincial funding in about a month. The benefits to the community of such a project include:
• Summer and possibly long-term employment
• Developing partnerships with other community groups
• Infrastructure improvements through cultural heritage funding
• Retrofitting funding for the buildings
• Increased tourism
MOTION made by Susan to release funds to Hal designed for research and writing the Bear River Pageant, seconded by Cindy; CARRIED.

Community Volunteerism Presentation: John proposed that we have a village wide meeting in autumn of all of the volunteer organizations, open to the public, to give the groups a chance to demonstrate what they have accomplished during the year, what their future plans are, what kind of volunteer opportunities are available, etc. John has already talked to Board of Trade and Legion Auxiliary representatives, who support the idea. Cindy will talk to the Fire Hall, and offered to work with John on coordinating this.

Other Recent Achievements:
• BRIDGS received a certificate of appreciation from the Fire Hall for our volunteer efforts during the Cherry Carnival
• We have all been working on membership development
• The Ladies Auxiliary is offering to sponsor a coffee canteen for the Youth Centre
• There was a great turn out for the Save the Ferry Rally; lots of BRIDGS people there.

4. Review and Adoption of Minutes from Previous Meeting
MOTION: Moved by Cindy, seconded by Wayne to approve and adopt the Minutes of the September 13, 2006 meeting. CARRIED.

5. Next Meeting
October 11, at 7:30 PM at the Youth Centre (Trading Post).

6. Adjournment
Motion made by Susan for adjournment, CARRIED. Meeting adjourned at 9:00 PM.

Executive Committee Report – July/06

Executive Committee Report
July 27, 2006
Trading Post/Youth Centre

Present: John Malmstrom, Susan Malmstrom, Tim Wilson.

The meeting was called to order at 10:00 AM.

Youth Centre:
• The insurance policy states that we are only covered from Oct. 2005-06. Tim will investigate this with Jane Kingston.
• Susan offered to write a letter to Andre Bouchard’s supervisor to relate what a great job Andre is doing for us and what an asset he is to the program.
• Once a date is set, a flyer will be sent out to all Bear River addresses announcing the grand opening of the Centre. Susan offered to pick up the paper and will forward a draft to Tim via e-mail. The flyers can be printed at the office of Jr. Theriault in Digby.

Other Topics:
• John spoke informally with Darryl Jelfs, Fire Hall Chief, at our Sunday post-carnival clean-up. A representative from BRIDGS will be invited to attend a meeting at the Fire Hall to discuss the future of the Cherry Carnival and how we might partner with them next year.
• Susan suggested that BRIDGS proposes to the Board of Trade, BREDS, and the Legion Auxiliary to hold a joint fundraiser, similar to the tsunami relief effort organized by Simone Wilson.

Meeting adjourned at 11:00 AM.

Minutes, July 12, 2006

(Bear River Innovation, Development and Growth Society)
July 12, 2006,
Youth Centre (Trading Post Building)

Present: Cindy Harris, John & Susan Malmstrom, Hal Theriault, Don Rice, Pamela & George Barron, Barbara Graham, Glendean Parker, Linda Stroud, Jane Kingston.

1. Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM.
MOTION to accept the Agenda made by Pamela Barron, seconded by Cindy Harris. CARRIED.

2. Introduction of Minutes from Previous Meeting

3. New Business

Executive Committee Minutes: were read by Secretary Susan Malmstrom.

Treasurer’s Report: Wayne Smith was not present; a report will be submitted for board approval at the next general meeting.

Strategic Plan: Hal Theriault presented an update on funding for the Strategic Development Plan:
• Digby County: a check for $1,000 will be forwarded by the end of July;
• Economic Development: has pledged $10,000;
• ACOA: BRIDGS has requested $14,000.
• Annapolis County: has (verbally) pledged $1,000.
Funding through the proposed Regional Development Authority (replacing the now defunct WVDA) will need to be passed by both municipalities. BRIDGS has been advised to take no action on the Plan until we have the funding secured; this will most likely happen in the fall, after the RDA has been set up. John thanked Hal for his work on applying for these funds, and asked him to write a summary to keep the village apprised on our progress on this.

Youth Centre:
• Insurance: John thanked Jane Kingston for her work in applying for and setting up the insurance policy for the Youth Centre. Jane expressed her concern that there are not enough BRIDGS members to form subcommittees to perform the various tasks that need to be done.
• Electrical Work: Steve Trimper performed the electrical inspection and it is now ready for power. The meter for the Youth Centre is designated as Meter #1. John will contact NS Power to make sure it is turned on.
• Pre-Grand Opening: Andre Bouchard, Annapolis County’s Active Living Facilitator, will be contacted to facilitate a meeting with youth (and parents) to discuss what they would like to see offered at the Centre.
• Publicity: After the Youth Subcommittee holds their next meeting, they will contact The Tributary to submit a short update.
• Garden Basket: raised $108.

Charitable Status: Cindy Harris investigated changing our status to that of a charity. We may re-visit this at some time in the future, but it is not viable at present.

Cherry Carnival: Cindy Harris said that anyone who would like to volunteer needs to sign up at the Fire Hall. John will provide BRIDGS identification for those volunteering. If anyone from BRIDGS would like to help clean up on Sunday, there will be a group of BRIDGS members meeting at the Fire Hall at 10:00 AM.

5. Review and Adoption of Minutes from Previous Meeting
MOTION: Moved by Cindy Harris, seconded by Pamela Barron to approve and adopt the Minutes of the June 14, 2006 meeting. CARRIED.

6. Next Meeting
August 9, at 7:30 PM at the Youth Centre (Trading Post).

7. Adjournment
Motion made by Don Rice for adjournment, CARRIED. Meeting adjourned at 9:00 PM.