Minutes, December 6, 2005

0512bridgsminutes.doc
0512agenda.doc

BRIDGS
(Bear River Innovation, Development and Growth Society)
Tuesday, December 6, 2005
Bear River First Nations Cultural Center

Present: Cindy Harris, Jane Kingston, John & Susan Malmstrom, Andrew Riddles, Hal Theriault, Jeremy Morine, David Isles, Don Rice, Rob Buckland, Tim Wilson, Carol Dibble, Jenny Stewart, Jay & Cheryl Stone.

1. Call to Order
Meeting called to order at 7:30 PM

2. Introduction of Minutes from Previous Meeting

3. New Business
Liaisons from Other Organizations: Robbie Bays may be able to attend future BRIDGS meeting on behalf of the Oakdene Centre. It was noted that he would be a tremendous asset to our group. Others from the Oakdene have also expressed interest in attending in the future.
BRIDGS’ “To Do” List: Hal distributed copies of “Steps to Building a Plan.” We will need to prioritize what we want to accomplish before we create our business plan. Hal and John will meet before the next BRIDGS meeting to draft a prioritized list, based on the revised Vision Statement. Don suggested that the Youth Subcommittee’s coffeehouse be treated as our number one priority. They are making great progress, and we look forward to its official launch.
There are two bureaucratic matters we need to take care of before we can begin applying for funding: formalize our official status; and revise and approve by-laws.
Fiscal Year: It was decided that BRIDGS’ fiscal year will be April 1-March 31.
Annual General Meeting/Audit: We are required to have an AGM and an annual audit. It was suggested that ours be held before summer. It must be held within 3 months of the end of the fiscal year. An audit will need to be scheduled after the first AGM.
Definition of Membership: Much discussion ensued as to what should constitute official membership in BRIDGS, whether or not a membership fee should be levied, and what constitutes a quorum and an executive committee. Hal stressed the importance of BRIDGS being as inclusive as possible. Those who attend regularly, have read the minutes, and know the vision statement should be allowed to vote. The public is always allowed to attend every meeting. Special meetings would need to be called for such issues as changes to the by-laws. Further membership discussion was tabled, and it was suggested that it could be revisited via formation of a subcommittee.
By-laws: A draft of proposed by-laws was distributed. It was decided that those in attendance at tonight’s meeting would review them and return with any suggested changes for the next meeting.

4. Subcommittee Meeting Presentations
Youth Subcommittee:
The coffeehouse is making good progress, with heat being the top priority. When the heating situation has been finalized, we should be able to start getting the space ready for occupancy. In the meantime, Louise Wood has generously donated a lovely quilt for a fundraiser raffle, with the drawing to be held after Christmas. Everyone is encouraged to buy and sell as many tickets as possible. We should submit a story on the quilt (and the coffeehouse) to the Tributary.
Although we do not have our official tax number yet, David and Jeremy need a letter of introduction to approach possible in-kind donation sources (such as the Digby Superstore) to request items for the coffeehouse. John will create a draft letter on BRIDGS stationery and forward it to them.

5. Review and Adoption of Minutes from Previous Meeting
MOTION: Moved by Don Rice, seconded by David Isles to approve and adopt the Minutes of the November 22, 2005 meeting. CARRIED.

6. Next Meeting
January 10, at 7:30 pm at the Bear River First Nations Cultural Centre. (There will be NO MEETING on Dec. 20.) Special note: in the event of a meeting cancellation due to weather, Hal will notify Susan, and she will try and get the word to everyone.

7. Adjournment
Motion made by Andrew Riddles for adjournment, seconded by Cindy Harris.
CARRIED. Meeting adjourned at 8:45 PM.

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Minutes, November 22, 2005

BRIDGS
(Bear River Innovation, Development and Growth Society)
Tuesday, November 22, 2005
Bear River First Nations Cultural Center

Present: Cindy Harris, Jane Kingston, John & Susan Malmstrom, Andrew Riddles, Hal Theriault, Jeremy Morine, David Isles, Don Rice, Mary Harris, Tim Wilson, Carol Dibble, Jenny Stewart, Wanda Atwell.

1. Call to Order
Meeting called to order at 7:30 PM

2. Introduction of Minutes from Previous Meeting

3. New Business
Directors and Officers Insurance: It was noted that we will probably not need to take out an insurance policy to protect board members from liability as recently enacted legislation makes it unnecessary. We will keep this in mind as we move forward with our incorporation as a society.

Attending BRIDGS for the first time: Carol Dibble, Jenny Stewart and Wanda Atwell. All were welcomed.

Follow-up to the Community Meeting: Overall, it was felt that there was positive energy and much enthusiasm exhibited at the meeting. The comments that were received from attendees were reviewed by the Meeting Subcommittee (see attached). Susan and Hal felt that the next step was to incorporate the submitted suggestions into the vision plan, and to add those who expressed an interest in volunteering to our mailing and email lists. Hal reported that Harold Theriault, Jr., our MLA in attendance at the meeting, offered his assistance without reservation, and was impressed by the Community Meeting; we’ll keep him apprised as we move forward.

Water Meeting: It was noted that there was a meeting (simultaneous to ours) that was being held to address the ongoing village water problem. John noted that member Andrew Riddles, who is also Chair of the Water Board, was attending that meeting on our behalf and will make a report to us regarding their discussion.

Board Structure: MOTION: Moved by Tim Wilson that the Board complete the formal steps necessary to formalize the legal operating status of BRIDGS as a non-profit society. Seconded by Jane Kingston. CARRIED. Cindy noted that since our paperwork was begun a few months back, we should start the process over. She will try to bring the necessary forms to the next meeting.

Interim Executive Committee: BRIDGS has been operating with an interim Executive Committee consisting of John Malmstrom, Chair; Tim Wilson, Vice Chair; Susan Malmstrom, Secretary; and Jane Kingston, Treasurer. There was a call for discussion as to whether these members should continue to serve in these roles. (Don requested that copies of the Mission Statement be distributed to those who were not familiar with it.) There was also discussion as to how long officers should serve; the suggestion of one-year terms was put forward. This will be outlined in our by-laws, which should be drafted as soon as possible. Jane and Susan expressed that they would like to be replaced if anyone would like to serve in these roles. Jenny suggested that the term “acting” be added to their titles to indicate that these positions are essentially open.
MOTION: Moved by Cindy Harris that the first year Executive Committee of BRIDGS consist of: John Malmstrom, Chair; Tim Wilson, Vice Chair; Susan Malmstrom, Acting Secretary; and Jane Kingston, Acting Treasurer. Seconded by Jeremy Morine. CARRIED.

4. Subcommittee Meeting Presentations
Youth Subcommittee:
The Subcommittee has been informed by BREDS that there is space available for the Coffeehouse. The exact terms of occupation (such as heat, insurance, rent) will be worked out soon.
The Subcommittee is working on plans for various fundraisers, including a bottle and can drive. Wanda noted that she was specifically in attendance to speak to the Subcommittee following the meeting, as she is working with Annapolis County on recreation programs and would like to feature what they are accomplishing in an upcoming newsletter.
Other suggestions included talking to Alliant about a package phone service deal and the Superstore for donations of coffee and other items (they should specifically speak to Verona at the Digby store). John noted that the Subcommittee should stress that they are requesting donations for a non-profit society whenever they approach anyone about in-kind goods and services.
The proposed mid-December official opening of the coffeehouse may be pushed back, depending on the construction timeline. It was noted that BREDS have expressed enthusiasm for this project. We will need to be diligent about the chaperoning process. Jane said that it will be necessary for all chaperones to be officially screened through the RCMP, and that we should get BRIDGS on the list to do this as soon as possible.

5. Other Business
Fundraising and Partnerships
Hal followed up on working out a partnership between BRIDGS and Canadian Tourism Human Resource Council, through their “ready to work” skills building program. It will be held at the First Nations Centre to tie-in partnerships such as those between BRIDGS and First Nations. We will also try and use the Trading Post when possible (after May) for other programs.
Weymouth Renovations: Hal wanted to share the ongoing program of renewal and renovation that is happening in the village of Weymouth, as they share many of the same obstacles to renewal as Bear River (i.e. split county jurisdictions). After forming a committee in 1996 and putting together a vision and mission similar to ours, they have now received substantial funding for infrastructure revitalization, and we can learn from their example.
Among the next steps we will need to take are putting together a strategic plan and a feasibility study. Hal has collected materials from Canadian Tourism and other offices to begin looking at applications to fund a strategic plan. We may need to hire someone to create a business plan for BRIDGS. It was suggested that a bullet-pointed, chronological listing of the next steps we need to now follow to officially launch fundraising be created.
Strengthening our ties with the other organizations in the village is vital, and we need to work on recruiting members as representatives from these groups. Jane will contact people at the Oakdene and BREDS to become members. We should also find out if BRIDGS can publish calls for volunteers and meeting attendance in the Tributary.

6. Review and Adoption of Minutes from Previous Meeting
MOTION: Moved by Tim Wilson, seconded by Cindy Harris to approve and adopt the Minutes of the November 8, 2005 meeting with the following spelling change: “Keith Robichaux” to replace “Keith Robichaud.” CARRIED.

7. Next Meeting
December 6, at 7:30 pm at the Bear River First Nations Cultural Centre. (Please note:
we will be meeting at the Cultural Centre, not the Band Hall, through the winter.)

8. Adjournment
Motion made by Susan Malmstrom for adjournment, seconded by Hal Theriault.
CARRIED. Meeting adjourned at 8:50 PM.

Minutes, November 8, 2005

BRIDGS
(Bear River Innovation, Development and Growth Society)
Tuesday, November 8, 2005
Bear River First Nations Band Hall

Present:  Cindy Harris, Chris Hutchins, Jane Kingston, John & Susan Malmstrom, Andrew Riddles, Hal Theriault, Jeremy Morine, David Isles, Don Rice, Seretha Balcom, Rob Buckland-Nicks, Mary Harris, Wayne Smith, Tim Wilson.

1. Call to Order
Meeting called to order at 7:30 PM

2. Introduction of Minutes from Previous Meeting

3. New Business
The logistics of the community wide village meeting, to take place November 9, were discussed at length.  We may have an MLA drop in, as well as someone from the press. After this meeting, we will be able to formalize our structure as a registered non-profit society, and the executive committee will be formed.  Collated results of the community group discussions will be made available as soon as possible.

4. Review and Adoption of Minutes from Previous Meeting
Changes were noted to the previous meeting’s minutes: spelling of David Isles’ name, spelling of Grey Mckenzie’s name, Hal Theriault met with the Warden of Digby County, and Keith Robichaud related the information that funding has been established for a water survey in 2006.

MOTION:  Moved by Cindy Harris, seconded by Andrew Riddles to approve and adopt the Minutes of the October 18, 2005 meeting with noted changes. CARRIED.

5.  Subcommittee Meeting Presentations
Youth Subcommittee:
The Subcommittee has now drafted a preliminary budget for the proposed coffeehouse.
They have also submitted an offer to rent one of the available spaces in the village and are waiting to hear back from the owners.

6. Other Business
Hal is working on a partnership between BRIDGS and Canadian Tourism Human Resource Council, following a conference he recently attended and presented at in Halifax.  The Council funds attendance at travel and tourism training programs.

7.  Next Meeting
November 22, at 7:30 pm at the Bear River First Nations Cultural Centre. (Please note:
we will be meeting at the Cultural Centre through the winter.)

8.  Adjournment
Motion made by Andrew Riddles for adjournment, seconded by Hal Theriault.
CARRIED.  Meeting adjourned at 8:45 PM.

Minutes, August 16, 2005

BRIDGS Agenda
Tuesday August 16th, 7:30 pm at the Oakdene Centre

1. Call to Order

2. Welcome to new attendees

3. Approval of previous meeting’s minutes

4. Continuing Business:
a) Formation of a non-profit society:
• Cindy to report on registration progress

b) Interim officers:
• Review of current officer designations:

Chairperson John Malmstrom
Vice-Chair Tim Wilson?
Secretary Suzette Delmage
Treasurer Suzette will take on this position until someone with appropriate experience is found/appointed

c) Outreach to Community Groups
• Reports on initial discussions with various community groups
1st Tier
BREDS
Board of Trade
Fire Department
Oakdene Centre
Bear River Legion
• Missed groups and/or next steps

d) Vision Statement
• Hal to present revised vision document
• Discussion by all
• Next steps

e) new business
• John’s handy-dandy, 5 minute, $10 solution to all of BR’s high-speed traffic problems!
• Other items

Preparation for the Next Meeting:
• Homework assigned

Next Meeting:
Tuesday August 23 at 7:30 pm at the Oakdene Centre.

Meeting to adjourn:
Meeting of BRIDGS adjourned at 9:00pm.

Minutes, August 9, 2005

MINUTES OF THE BRIDGS MEETING
Tuesday August 9th, 7:30 pm
At the Oakdene Centre

Present: Rob Buckland-Nicks, John and Susan Malmstrom, Andrew Riddles, Cindy Harris, George Barron, Hal Theriault, Suzette Delmage

1. Call to Order
• Meeting called to order by Chairperson John Malmstrom at 7:35pm.

2. Introductions/Call for Presentations & Delegations

3. Adoption of Agenda
MOTION: Moved by John Malmstrom, seconded by Andrew Riddles to approve the agenda. CARRIED.

4. Presentations & Delegations

5. Review and Adoption of Minutes from Previous Meeting
MOTION: Moved by Cindy Harris, seconded by Andrew Riddles to approve and adopt the Miinutes of the August 2, 2005 meeting. CARRIED.

6. Approval of Accounts

7. Continuing Business
a. Formation of non-profit society & Incorporation Documents
• Group can register as BRIDGS with up to 15 directors and members; currently have 5 signed on.

b. Meetings with other groups
• Don, Hal and Andrew have all had conversations with Bobby Benson of the Board of Trade
• Hal’s impression is that Bobby is happy to support the ideas of the group
• Andrew spoke to him at a later date and Bobby expressed desire that BOT should be the body overseeing the project
• BRIDGS will need the support of the BOT to win the cooperation of the municipalities
• Concern expressed by Bobby: Municipality (Digby) supports the Mill Project as a priority and that BOT shouldn’t be doing something else.
• What is the mandate of Bear River Board of Trade? Is the BRIDGS project larger than what the BOT would normally be expected to do?
• Options: BRIDGS could be a sub-committee of the BOT? Invite BOT to be a member of the BRIDGS planning group?
• Need to define the relationship between BRIDGS and BOT
Should work on inviting other members of the community to the next meetings
Cindy will contact Oakdene, Historical Society, Fire Department, church groups
Hal will contact First Nations
Susan will contact Ladies’ Auxiliary
Don was also going to make some local contacts

c. Project Plan – Next Steps
• Hal distributed a handout outlining proposed project steps
• Probably will need a business plan
• ALCOA will give you feed back on your plan very quickly so the group can make revisions to the plan as it evolves (ie. Don’t have to start all over again)
• Cost of business plan $12,000 to $25,000
• Is already a great deal of background information, market trend and statistical information available from the Cultural Centre proposal which would be transferable to the BRIDGS business plan

d. Mission & Vision Statement
• Need more direction from the group on the revision of the vision statement & further definition of the tasks
• Fine tune the goals and objectives: what are the real items that matter?
• Can we finalize the anchor ideas:
– tidal interpretive center or heritage center & museum
– tidal sculpture
– maintain historical streetscape
– educational/experiential center (experiential tourism?)
– art, alternative energy, experiential tourism
– computer technology (could be combination of art & technology such as computer animation or film production)
– strongest points from original discussions were ARTS and HERITAGE
– Hal can provide a draft framework of the project to be presented to other groups

8. New Business
• Discussion of security issues; “yahoos” and vandalism in Bear River
• Need for increased police presence or option of private security services

9. Next Meeting
• The next meeting ill be held on Tuesday August 16th at the Oakdene Centre at 7:30pm.

10. Adjournment
MOTION: Motion made by Susan Malmstrom, seconded by Cindy Harris that the August 9th meeting of BRIDGS be adjourned at 9:20pm. CARRIED.