Executive Committee Report – Sept 10/07

BRIDGS
Executive Committee Report
September 10, 2007
Trading Post

Present:  John Malmstrom, Susan Malmstrom, Rev. Ken Perkins, Hal Theriault, Gerry Chute.

The meeting was called to order at 9:00 AM.

Special Speaker: at this week’s general meeting will be Terri McCulloch, who has expertise on Bay of Fundy interpretation.  There is no place at this end of the province that has an interpretive centre, and Bear River could take advantage of this.  Hal said that this is part of the Digby Area Tourism Association’s plan for the area, and Bear River could be a satellite location.

General Meeting: Question was raised as to whether we will have time for regular meeting business on Wednesday.  John will put through quickly any issues that need to be addressed to allow plenty of time for Terri.  Some important items: 1) our new employee, Jared Haight, will start at the Youth Centre on September 24; 2) we received the first annual grant for the Youth Centre from the Municipality of Annapolis in the amount of $1,000.

Youth Centre/Active Saturdays Update:
•    Active Saturdays! is still going strong.  We will continue to offer soccer and softball at Lansdowne Field.  For next year, we may change the day and time to an evening weekly event (e.g. Active Thursdays!).  We will apply for another grant, with the aim to buy gloves and other equipment.
•    Meanwhile, to get Jared set up, Gerry and Hal are working on getting a phone and computer; Susan is arranging internet and phone hook-up; Caroline will be working with him to get properly registered with the RCMP.  Gerry will meet with him on his first day; John will meet with him during his first week.  Jared will report to Hal, who will keep BRIDGS apprised on his progress via monthly report.
•    There is an opportunity for advertising our activities through Digby Elementary School.  Caroline Draper has information on this—Ken believes that it is through their publication, “The Tide.”  We will find out if a similar publication goes out from the Annapolis system, and be sure that Jared knows how to access these.
•    Hal is working with Glendean and BREDS to write a grant which will help bring potable water to the building.  Since they rent to the Youth Centre, this is a health issue for the children occupying the space.
•    Next rent check is due on October 1.
•    Variety Night: is October 27.  Gerry and Hal will have Jared work right away on publicity for the event.  It was proposed that we have costumed characters from the play on hand.  Also, we need to check as soon as possible on the next deadline date for the Tributary.

Strategic Plan: It was decided that the Executive Committee and the Strategic Plan Committee should review the Plan and come together for a brain-storming session as soon as possible.  Susan will contact everyone about their availability for such a meeting.  The intention will be to decide what our immediate, short-term goals (doable in six months) are, and to draft a timeline for short- and long-term aims.

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Chairperson John Malmström’s AGM report

Chairman’s Annual General Meeting Report
Bear River Innovation, Growth, and Development Society (BRIDGS)
Delivered by John Malmström at public meeting on April 11th, 2007

In partnership with numerous other organizations and through its volunteer efforts, BRIDGS has:
1. Identified and built strong consensus amongst community stake holders through dialogues with area volunteer organizations and village-wide “town hall” presentations/gatherings
2. Based upon the community’s input, created a “Vision Document” which sets out the general objectives of Bear River’s short, intermediate, and long term goals
3. Formalized the structure of the BRIDGS organization including subcommittees, by-laws, incorporation and regular open meetings for the community.
4. Co-lobbied with Board of Trade to stimulate municipal governments to secure feasibility studies for local infrastructure improvement necessary for the realization of the village’s long-term goals.
5. Built a successful relationship with the local and regional press to help the greater community remain informed and involved with the village’s progress.
6. Answered the community’s desire to serve local young people by opening, maintaining, staffing, and funding (all through generous local donations and first of a continuing series of “Variety Nights”), of a safe, fun gathering place for area youth with regular hours of operation.
7. Received generous investments from Annapolis and Digby Municipalities, Nova Scotia Department of Tourism, Culture and Heritage, and Nova Scotia Office of Economic Development.
8. Created significant contract employment for area residents while creating sustainable economic activity.
9. Changing perceptions province-wide, which reflect Bear River as a “vital community.”
10. Have demonstrated that the funding is available, projects are achievable, unified voice is the way towards government support, sustainable economic development is key to infrastructure repair
11. Major projects underway:
o operation of the Youth Centre (continuing)
o Strategic Development Plan for Bear River (Completion Date May1st.)
o Bear River Pageant (due to premier this summer)

Challenges and recommendations in the next 6 months will be:
1. Continuing operation and funding of the Bear River Youth Centre (BRYC) to include a paid employee.
2. Completion of the Strategic Plan leading to realization of objectives
3. Bear River Pageant
4. Executive Board and volunteer base development
5. Continuing forward momentum and daily small victories

Executive Committee Report – Feb 08/07

BRIDGS
Executive Committee Report
February 8, 2007
Trading Post

Present:  John Malmstrom, Susan Malmstrom, Wayne Smith, Hal Theriault, Tim Wilson, Gerry Chute.

The meeting was called to order at 9:00 AM.

Bear River Pageant:  Susan gave Wayne a check for $11,500 for deposit to the Pageant account from Nova Scotia Tourism; and a check for $3,000 for deposit to the Pageant account from the County of Annapolis.  Digby has approved an additional $3,000 which has to be given final approval at their next meeting.  Hal gave Susan an invoice in the amount of $5,000 for writing, research and setting up the pageant.  All bills for the pageant need to be submitted by March 31.  MOTION: Made by Susan, seconded by Tim to proceed with work on the pageant and to pay all invoices hereto.  APPROVED.  We have a budget for costumes and props.  To find costume and set designers, we will put out a request for proposals, plus personally contact people in the village that we know have these skills.

Savings Account: John would like to set up an interest-bearing account for BRIDGS so that BRIDGS can tap the small amounts that this will yield from the funding that we receive as a slush fund for small operating expenses that are incurred.  MOTION: made by Wayne, seconded by Tim to set up an interest savings account for BRIDGS.  APPROVED. It was also suggested that the power to transfer funds from the checking to the savings account (and vice versa) should rest with the Treasurer.  MOTION: made by Susan, seconded by Tim that the Treasurer of BRIDGS will have the power to transfer funds between BRIDGS accounts.  APPROVED.

Annual Meeting:  the Annual Meeting of BRIDGS is scheduled for Wednesday, March 14.  This will be advertised in the Tributary, and posted in the Post Office.  The office that is currently up for election is that of Vice Chair.  This is a signatory position, as are the Chair and Treasurer (the Secretary has no signatory power).  It was suggested that the new constable of the Digby RCMP be contacted to see if she would like to attend as our special guest, since she is on record as someone who would like to support youth groups.

Youth Committee:  Gerry joined us this morning to report on the Youth Committee.
•    The fundraiser has been re-scheduled for Saturday, March 3, still at the Oakdene.  We need to fill the Oakdene that night, and we need to get the word out that we need more volunteers at the Youth Centre.  As m.c. that evening, Gerry will be talking about this and other issues throughout the evening.
•    We are still looking for two volunteers for the Centre, one to act as a fundraiser, the other to recruit and coordinate worker bees to cover the Centre’s hours.  At the end of April, we lose Sandy and Louise, so we have a tight deadline.  Susan is working on a small Wellness grant to get a fitness instructor for a few weeks, which might give Sandy and Louise a break for a few nights.  She will also get together with Hal to try and draft a grant proposal for a Centre coordinator through Service Canada.
•    There will be a Youth Centre meeting at 6 PM ahead of the regular BRIDGS meeting on February 14.
•    Sandy and Louise have forwarded a wish list to Gerry that we will go over at the next general meeting.

Meeting adjourned at 10:30 AM.

Minutes, January 10, 2007

BRIDGS
(Bear River Innovation, Development and Growth Society)
January 10, 2007
Trading Post (Youth Centre)

Present: Cindy Harris, Norma Wagner, Don Rice, John Malmstrom, Susan Malmstrom, Laurel Shishkov, Zoe Knorek-Onysko.

1. Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM.
MOTION to accept the Agenda. CARRIED.

2. Introduction of Minutes from Previous Meeting

3. New Business
Executive Committee Minutes: were read by Secretary Susan Malmstrom.

Treasurer’s Report: Treasurer Wayne Smith was absent. A Treasurer’s Report will be submitted at the next Executive Committee meeting.

Motions from Executive Committee: Two important motions were made by the Executive Committee which affect all BRIDGS members:
1) Commingling of funds for separate BRIDGS projects is not authorized, and that responsibility for ensuring this shall rest with the Treasurer; 2) BRIDGS, its committees, subcommittees, and/or any agents will not incur any debt, at any time, with any vendor for any reason without prior, written approval by the BRIDGS Executive Committee.

Joint Stocks Renewal: A call was made for donations to cover the $25 necessary to renew BRIDGS’ Joint Stocks status. Thanks to two members present (who wished to remain anonymous), $26 was donated. The renewal is due by January 31, and Secretary Susan Malmstrom will do this electronically.

Bear River Health Clinic Update: Norma Wagner reported that the next meeting of the Clinic board will be held February 6, and their annual meeting will take place the first Wednesday of March. The acupuncturist will return mid-February, and there will be a stop smoking clinic on January 16.

Youth Centre:
• Special thanks to Cameron Smith who has to take a break from his duties at the Youth Centre. He will be serving as Secretary for the Fire Hall this year. MOTION: Made by Cindy, seconded by Don to forward official written thanks to Cameron for his helping with the Youth Centre. APPROVED.
• Fundraiser: Since there was no one from the Youth Committee present, Susan gave the details that she is aware of: the event will be an evening of talent at the Oakdene, February 10, with a Valentine’s theme. The Oakdene will provide the space and the canteen. Hal Theriault, Gerry Chute and Wayne Smith are lining up the talent and will work the soundboard. Gerry will act as master of ceremonies, and is providing the bulk of the advertising. Snow day will be February 17.

Strategic Plan: Funding is forthcoming from the various granting agencies. Our timeline will be very tight. John is in conversation with Louise Watson of the Office of Economic Development to allow us to straddle two fiscal years in order to give us the time necessary to yield a plan of high quality. As a reminder, the plan will serve as a business plan for the village with input from the community at large. It will have a prioritized timeline of measurable deliverables. It is a document that all government funding agencies require, and it will go out to public bid. Consultants will be put out to bid by BRIDGS. MOTION: made by Cindy, seconded by Don that the proposal for Strategic Plan for Bear River be put out to bid. APPROVED.

4. Review and Adoption of Minutes from Previous Meeting
MOTION: Moved by Zoe, seconded by Cindy to approve and adopt the Minutes of the December 13, 2006 meeting. CARRIED.

5. Next Meeting
February 14, 2007 at 7:30 PM at the Youth Centre (Trading Post).

6. Adjournment
Motion made by Laurel for adjournment, CARRIED. Meeting adjourned at 9:00 PM.

Minutes, December 13, 2006

BRIDGS
(Bear River Innovation, Development and Growth Society)
December 13, 2006
Trading Post (Youth Centre)

Present: Cindy Harris, Norma Wagner, Don Rice, John Malmstrom, Susan Malmstrom, Laurel Shishkov, Gerry Chute, Hal Theriault.

1. Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM.
MOTION to accept the Agenda. CARRIED.

2. Introduction of Minutes from Previous Meeting

3. New Business
Executive Committee Minutes: were read by Secretary Susan Malmstrom.

Treasurer’s Report: Treasurer Wayne Smith was absent. A Treasurer’s Report will be submitted at the next general meeting.

Communications Sub-committee: John suggested that a Communications Subcommittee be formed, and offered to chair it. We need to be sure to meet Tributary, Spectator and Courier deadlines; and we need to work on the directory that was suggested at the Village Meeting in November. Gerry, Cindy and Laurel are already working on the directory. They will contact Peter Newton to ask how best to structure this (web presence, printed version, etc.). We will also need to contact the Board of Trade regarding space on their re-launched website. Don, Cindy, Gerry and Laurel agreed to meet before the next general meeting. It was suggested that they contact Tim Wilson, as he expressed interest in assisting with the directory at the Village Meeting.

Strategic Plan Update: The Strategic Plan will be far ranging and extremely important to the community. We have received a letter of offer, which means we need to supervise the execution of the plan after putting it out to bid. A subcommittee needs to be formed to supervise and manage the execution of this bid. Gerry, John and Laurel offered to serve on this Subcommittee. They will meet as soon as BRIDGS receives the first check from the Office of Economic Development. These funds must be used by end of March, 2007, so there will be no time to lose once the check comes in. We should have a list of potential matching funding entities ready as well. BRIDGS members as well as the community at large will see the plan as it is formulated. The Strategic Plan Committee will also be responsible for the dissemination of this information to the community.

Bear River Pageant: The Nova Scotia Department of Tourism released official word that the Pageant will receive a total of $22,500 from their office. Hal was thanked for creating and drafting this application. Again, funds must be spent by the end of March, 2007. Ultimately, this project will benefit the village, with such upgrades as new equipment for the Oakdene, and summer employment. The board was reminded that these funds are specifically targeted to Pageant expenditures. John asked if Hal could write a short synopsis detailing the Pageant accomplishments thus far.

Youth Centre:
Report from the Youth Centre Task Force was delivered by Gerry:
• The Youth Committee will be working with Andre Bouchard (Municipality of Annapolis) to present their “Dance Revolution” program in the spring. This program will be targeted to any and all children throughout the community, including outlying areas. It will be offered at the Oakdene;
• A talent/variety show is in the planning stages for presentation at the Oakdene in March. This will serve as a fundraiser for the Youth Centre;
• We are currently searching for a volunteer fundraiser for the Youth Centre to take the Youth Centre Committee’s efforts to a higher level. In the meantime, proposals have been forwarded to both municipalities, and Hal will draft a proposal to Service Canada to fund an employee;

Village Meeting Follow-up: The feeling is that we had a strong turnout, and it was a very positive meeting. The discussion centered on cooperation and communication amongst the organizations, as well as the importance of volunteerism in small communities. Every organizational representative spoke positively of their group’s future plans. Our goal for the next meeting will be to triple that strong turnout!

Joint Stocks Renewal: Our joint stocks renewal is due. Secretary Susan Malmstrom will fill out the necessary paperwork before the end of our fiscal year (March).

Bear River Health Clinic Update: Norma reported that the Clinic had its official re-opening, with the Minister of Health and other dignitaries in attendance. Now that they have new staff in place, they are able to secure and provide more programs, which are currently being scheduled. The Clinic volunteers thanked BRIDGS for hosting the Village Meeting, which they were happy to use to inform community members of the re-opening.

4. Review and Adoption of Minutes from Previous Meeting
MOTION: Moved by Cindy, seconded by Don to approve and adopt the Minutes of the November 8, 2006 meeting. CARRIED.

5. Next Meeting
January 10, 2007 at 7:30 PM at the Youth Centre (Trading Post).

6. Adjournment
Motion made by Don for adjournment, CARRIED. Meeting adjourned at 9:00 PM.

Minutes, November 8, 2006

BRIDGS
(Bear River Innovation, Development and Growth Society)
November 8, 2006,
Changing Tides Restaurant (Trading Post Building)

Present: Cindy Harris, John & Susan Malmstrom, Hal Theriault, Don Rice, Tim Wilson, Gerry Chute, Wayne Smith, Rob Buckland.

1. Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM.
MOTION to accept the Agenda. CARRIED.

2. Introduction of Minutes from Previous Meeting

3. New Business: Everyone wished Hal a happy birthday.

Executive Committee Minutes: were read by Secretary Susan Malmstrom.

Treasurer’s Report: Treasurer Wayne Smith submitted a report for board approval; seconded by Cindy. ACCEPTED.

Youth Centre:
Report from the Youth Centre Task Force was delivered by Hal and Gerry:
• According to the local school bus drivers, there are 200 children in our area;
• There will be a new Youth Centre committee meeting on November 10. This committee will oversee the administration of the Youth Centre for the next 6 months and will try to meet with the volunteers on a bi-weekly basis;
• Some possible events to be explored are Christmas craft making and a seasonal concert;
• Hal has submitted a proposal to Annapolis County for operational funds. We will also forward a similar proposal to Digby. Other possible funding sources are Recreation Nova Scotia and Service Canada;
• Wayne said that the budget for the Youth Centre (when it is up and running) would be approximately $600/month;
• Wayne suggested that the mandate of what is offered at the Centre should come from the youth;
• Hal met with Linda Findlay of the Oakdene Centre. They would like to partner with the Youth Committee and BRIDGS on musical events and theatrical productions.

Village Meeting: John noted that the Village Meeting/Volunteer night has been scheduled for November 27th at the Oakdene. The Oakdene is allowing us to use the facility at no charge. BRIDGS will host the event. It will be an opportunity for all of the village organizations to talk about what has been accomplished this year, and what they plan for next year. Cindy and Susan are organizing the meeting.

Strategic Development Plan: Due to the re-structure of the RDA, there have been many delays to this, and we had to re-submit our budget. The Office of Economic Development has assured us that they will provide adequate funding for the plan.

Voice of Bear River: CBC Radio will be interviewing Gerry Chute as the “voice of Bear River” to provide a report on what is currently happening here via live early morning radio every month.

Looking to 2007: Suggestions were made as to formation of new subcommittees for 2007: Communications, Board Development, Fundraising were listed. It might be worth researching (again) charitable status, to encourage corporate donations.

4. Review and Adoption of Minutes from Previous Meeting
MOTION: Moved by Cindy, seconded by Rob to approve and adopt the Minutes of the October 11, 2006 meeting. CARRIED.

5. Next Meeting
December 13, at 7:30 PM at the Youth Centre (Trading Post).

6. Adjournment
Motion made by Cindy for adjournment, CARRIED. Meeting adjourned at 9:00 PM.

Executive Committee Report – Oct 18/06

BRIDGS
Executive Committee Report
October 18, 2006
Trading Post

Present: John Malmstrom, Susan Malmstrom, Wayne Smith, Hal Theriault.

The meeting was called to order at 8:00 AM.

Youth Centre:
• Wayne gave an update on behalf of the Youth Task Force. They have pledged by November 1 to:
1. Present a budget
2. Reveal two new funding possibilities
3. Report the results of the telephone survey
4. Report any findings from the two school systems.

Voice of Bear River:
• Hal is working with our VBR volunteer, Gerry Chute, on this program.

Election of Officers:
• A transitional phase for a vice chair was suggested, with the current chair role evolving into an emeritus role.

Treasurer’s Report:
Two separate private donations of $100 each have been pledged to the Youth Centre. Wayne will collect them and record them prior to the next meeting.

Bear River Theatrical Project:
Susan will forward a photo archive on disk to Hal.

Meeting adjourned at 9:30 AM.