Minutes, January 10, 2007

BRIDGS
(Bear River Innovation, Development and Growth Society)
January 10, 2007
Trading Post (Youth Centre)

Present: Cindy Harris, Norma Wagner, Don Rice, John Malmstrom, Susan Malmstrom, Laurel Shishkov, Zoe Knorek-Onysko.

1. Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM.
MOTION to accept the Agenda. CARRIED.

2. Introduction of Minutes from Previous Meeting

3. New Business
Executive Committee Minutes: were read by Secretary Susan Malmstrom.

Treasurer’s Report: Treasurer Wayne Smith was absent. A Treasurer’s Report will be submitted at the next Executive Committee meeting.

Motions from Executive Committee: Two important motions were made by the Executive Committee which affect all BRIDGS members:
1) Commingling of funds for separate BRIDGS projects is not authorized, and that responsibility for ensuring this shall rest with the Treasurer; 2) BRIDGS, its committees, subcommittees, and/or any agents will not incur any debt, at any time, with any vendor for any reason without prior, written approval by the BRIDGS Executive Committee.

Joint Stocks Renewal: A call was made for donations to cover the $25 necessary to renew BRIDGS’ Joint Stocks status. Thanks to two members present (who wished to remain anonymous), $26 was donated. The renewal is due by January 31, and Secretary Susan Malmstrom will do this electronically.

Bear River Health Clinic Update: Norma Wagner reported that the next meeting of the Clinic board will be held February 6, and their annual meeting will take place the first Wednesday of March. The acupuncturist will return mid-February, and there will be a stop smoking clinic on January 16.

Youth Centre:
• Special thanks to Cameron Smith who has to take a break from his duties at the Youth Centre. He will be serving as Secretary for the Fire Hall this year. MOTION: Made by Cindy, seconded by Don to forward official written thanks to Cameron for his helping with the Youth Centre. APPROVED.
• Fundraiser: Since there was no one from the Youth Committee present, Susan gave the details that she is aware of: the event will be an evening of talent at the Oakdene, February 10, with a Valentine’s theme. The Oakdene will provide the space and the canteen. Hal Theriault, Gerry Chute and Wayne Smith are lining up the talent and will work the soundboard. Gerry will act as master of ceremonies, and is providing the bulk of the advertising. Snow day will be February 17.

Strategic Plan: Funding is forthcoming from the various granting agencies. Our timeline will be very tight. John is in conversation with Louise Watson of the Office of Economic Development to allow us to straddle two fiscal years in order to give us the time necessary to yield a plan of high quality. As a reminder, the plan will serve as a business plan for the village with input from the community at large. It will have a prioritized timeline of measurable deliverables. It is a document that all government funding agencies require, and it will go out to public bid. Consultants will be put out to bid by BRIDGS. MOTION: made by Cindy, seconded by Don that the proposal for Strategic Plan for Bear River be put out to bid. APPROVED.

4. Review and Adoption of Minutes from Previous Meeting
MOTION: Moved by Zoe, seconded by Cindy to approve and adopt the Minutes of the December 13, 2006 meeting. CARRIED.

5. Next Meeting
February 14, 2007 at 7:30 PM at the Youth Centre (Trading Post).

6. Adjournment
Motion made by Laurel for adjournment, CARRIED. Meeting adjourned at 9:00 PM.

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Minutes, December 13, 2006

BRIDGS
(Bear River Innovation, Development and Growth Society)
December 13, 2006
Trading Post (Youth Centre)

Present: Cindy Harris, Norma Wagner, Don Rice, John Malmstrom, Susan Malmstrom, Laurel Shishkov, Gerry Chute, Hal Theriault.

1. Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM.
MOTION to accept the Agenda. CARRIED.

2. Introduction of Minutes from Previous Meeting

3. New Business
Executive Committee Minutes: were read by Secretary Susan Malmstrom.

Treasurer’s Report: Treasurer Wayne Smith was absent. A Treasurer’s Report will be submitted at the next general meeting.

Communications Sub-committee: John suggested that a Communications Subcommittee be formed, and offered to chair it. We need to be sure to meet Tributary, Spectator and Courier deadlines; and we need to work on the directory that was suggested at the Village Meeting in November. Gerry, Cindy and Laurel are already working on the directory. They will contact Peter Newton to ask how best to structure this (web presence, printed version, etc.). We will also need to contact the Board of Trade regarding space on their re-launched website. Don, Cindy, Gerry and Laurel agreed to meet before the next general meeting. It was suggested that they contact Tim Wilson, as he expressed interest in assisting with the directory at the Village Meeting.

Strategic Plan Update: The Strategic Plan will be far ranging and extremely important to the community. We have received a letter of offer, which means we need to supervise the execution of the plan after putting it out to bid. A subcommittee needs to be formed to supervise and manage the execution of this bid. Gerry, John and Laurel offered to serve on this Subcommittee. They will meet as soon as BRIDGS receives the first check from the Office of Economic Development. These funds must be used by end of March, 2007, so there will be no time to lose once the check comes in. We should have a list of potential matching funding entities ready as well. BRIDGS members as well as the community at large will see the plan as it is formulated. The Strategic Plan Committee will also be responsible for the dissemination of this information to the community.

Bear River Pageant: The Nova Scotia Department of Tourism released official word that the Pageant will receive a total of $22,500 from their office. Hal was thanked for creating and drafting this application. Again, funds must be spent by the end of March, 2007. Ultimately, this project will benefit the village, with such upgrades as new equipment for the Oakdene, and summer employment. The board was reminded that these funds are specifically targeted to Pageant expenditures. John asked if Hal could write a short synopsis detailing the Pageant accomplishments thus far.

Youth Centre:
Report from the Youth Centre Task Force was delivered by Gerry:
• The Youth Committee will be working with Andre Bouchard (Municipality of Annapolis) to present their “Dance Revolution” program in the spring. This program will be targeted to any and all children throughout the community, including outlying areas. It will be offered at the Oakdene;
• A talent/variety show is in the planning stages for presentation at the Oakdene in March. This will serve as a fundraiser for the Youth Centre;
• We are currently searching for a volunteer fundraiser for the Youth Centre to take the Youth Centre Committee’s efforts to a higher level. In the meantime, proposals have been forwarded to both municipalities, and Hal will draft a proposal to Service Canada to fund an employee;

Village Meeting Follow-up: The feeling is that we had a strong turnout, and it was a very positive meeting. The discussion centered on cooperation and communication amongst the organizations, as well as the importance of volunteerism in small communities. Every organizational representative spoke positively of their group’s future plans. Our goal for the next meeting will be to triple that strong turnout!

Joint Stocks Renewal: Our joint stocks renewal is due. Secretary Susan Malmstrom will fill out the necessary paperwork before the end of our fiscal year (March).

Bear River Health Clinic Update: Norma reported that the Clinic had its official re-opening, with the Minister of Health and other dignitaries in attendance. Now that they have new staff in place, they are able to secure and provide more programs, which are currently being scheduled. The Clinic volunteers thanked BRIDGS for hosting the Village Meeting, which they were happy to use to inform community members of the re-opening.

4. Review and Adoption of Minutes from Previous Meeting
MOTION: Moved by Cindy, seconded by Don to approve and adopt the Minutes of the November 8, 2006 meeting. CARRIED.

5. Next Meeting
January 10, 2007 at 7:30 PM at the Youth Centre (Trading Post).

6. Adjournment
Motion made by Don for adjournment, CARRIED. Meeting adjourned at 9:00 PM.

Minutes, January 24, 2006

BRIDGS
(Bear River Innovation, Development and Growth Society)
Tuesday, January 24, 2006
Bear River First Nations Cultural Center

Present:  Cindy Harris, John & Susan Malmstrom, Andrew Riddles, Hal Theriault, Jeremy Morine, David Isles, Jay & Cheryl Stone, Jane Kingston, Don Rice.  Guests: Tom Haynes Paton and Leslie Frederichs.

1. Call to Order
Meeting called to order at 7:30 PM

2. Introduction of Minutes from Previous Meeting

3.  Special Guests: at the meeting were Tom Haynes Paton and Leslie Frederichs, who presented information on a new, non-profit start-up business with the goal of introducing effective microbes to gardeners and farmers to rejuvenate their compost piles.  For those interested, please contact them via email: ematlanticcanada@hotmail.com.

4. New Business
Joint Stock Status: Joint Stock Status: Our paperwork needed slight revisions, including new by-laws pertaining to conflict of interest issues.  These revisions were made and the paperwork returned to Halifax, since time is of the essence in receiving our status approval.

Water & Sewage Issues: On January 26, the wardens, CAOs, and councillors of Digby and Annapolis will hold a meeting to discuss the ongoing issue of solving our water and sewage problems.  Hal and John will attend to represent BRIDGS.  The meeting will take place at 3 PM in the Digby Municipal Building.
Don suggested that BRIDGS invite the councillors of Digby and Annapolis to a meeting here to walk them through the village to insure that they are aware of the state of things.

5.  Subcommittee Meeting Presentations
Youth Subcommittee:
Coffeehouse: So far, $98 from ticket sales on the quilt raffle has been raised; $34 on the Valentine’s Day Basket.  More donations of furniture have also come through, including a piano from Paula Hicks and a music console.
We need to have RCMP-screened chaperones standing by when the coffeehouse opens; Jane volunteered that she has already been through the process.   Susan will look into the process and will get the word out to those who have signed on as chaperones.
Hal has been in contact with Andre Bouchard and Deb Ryan of Annapolis Recreation regarding outside activity opportunities for young people.  We will try and loop the Oakdene (who received a Recreation Nova Scotia grant) in on this issue.  Also, a “ReGeneration Symposium” is scheduled for March 24-26.  Hal will share more information on this as it is available.
BRIDGS should receive a discount on liability insurance based on our non-profit status.  As soon as our status is approved, we can approach  Recreation Nova Scotia about this.

6. Video Presentation: Hal shared with those present a recently produced video on successfully sustaining and maintaining a public youth centre.  The focus was on  mentorship, community support and sustainable energy.  Those present felt that the video made some excellent points, particularly with regard to making certain that those being served (the youth) are the ones who are determining what is offered and always have a say in how the centre is run.

7. Review and Adoption of Minutes from Previous Meeting
MOTION:  Moved by Andrew Riddles, seconded by Cindy Harris to approve and adopt the Minutes of the January 10, 2006 meeting. CARRIED.

8.  Next Meeting: TBA.

9.  Adjournment
Motion made by Cindy Harris for adjournment, seconded by Jane Kingston.  CARRIED.  Meeting adjourned at 9:00 PM.