Minutes, AGM, April 11, 2007

BRIDGS
Annual General Meeting
(Bear River Innovation, Development and Growth Society)
April 11, 2007
Trading Post (Youth Centre)

Present: John Malmstrom, Laurel Shishkov, Sandy Burrell, Gerry Chute, Susan Malmstrom, Hal Theriault, Cindy Harris, Don Rice, Norma Wagner, Jay Stone, Cheryl Stone, Ken Perkins, Wayne Smith, Rob Buckland-Nicks, Carolyn Sloan, Zoe Knorek-Onysko, Leslie Harris, Doug Harris. Special Guest: Consultant Donna Hatt.

1. Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM.
MOTION to accept the Agenda. CARRIED.

2. Chair’s Annual Report: John gave the Chairman’s update on BRIDGS (see attached).

3. Treasurer’s Report: Treasurer Wayne Smith submitted a report for approval. Seconded by
Sandy. APPROVED.

4. Membership: The Membership Committee (Susan, Rob and Hal) recommended that an annual membership be implemented. (See attached.) Zoe suggested that we offer a special rate of $20 for a 5 year membership. After some discussion, it was decided that the special memberships to be offered to people living outside of the region will be non-voting only. MOTION: To implement BRIDGS memberships as outlined by the Membership Committee, with the addition of a discounted rate for multiple-year membership and non-voting status for those who would like to join but live outside of the designated membership area, made by Susan, seconded by Cindy. PASSED.

5. New Officers: The Nominating Committee (Cindy, Don) presented the slate of officers for 2007. John thanked the two officers who were rotating off: Wayne Smith, Treasurer, who is moving out of the area; and Tim Wilson, Vice Chair, who has work commitments that will not allow him to serve as an officer next year. Both of them did an outstanding job, and Tim will continue to serve on various committees as time permits. The proposed Executive Committee roster for 2007 is: John Malmstrom, Gerry Chute, Susan Malmstrom, Ken Perkins, Rob Buckland-Nicks, Tim Wilson, Pam Barron, Don Rice, and Cindy Harris. Proposed Officers are: John Malmstrom, Chair; Gerry Chute, Vice Chair; Rev. Ken Perkins, Treasurer; and Susan Malmstrom, Secretary. As a reminder, the Secretary does not have signatory power. Motion was made by Don to approved the proposed slate, seconded by Wayne. CARRIED.

6. Historical Society AGM: John attended the AGM, where it was reported that they have received a grant from Digby to fix the flooring of the Green Lantern building, which will serve as the Society’s new home. Due to problems of damp, the archival materials will be stored elsewhere.

7. Strategic Plan: John introduced Consultant Donna Hatt; she presented preliminary findings which will shape the draft of the Bear River Strategic Plan. Donna will be joining us at the next general BRIDGS meeting to discuss her research before the final version of the plan is published.

8. Next Meeting: May 10, 2007 at 7:30 PM at the Youth Centre (Trading Post).

9. Adjournment: Motion made by Don for adjournment, CARRIED. Meeting adjourned at 9:30 PM

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Minutes, AGM, April 11, 2007

BRIDGS
Annual General Meeting
(Bear River Innovation, Development and Growth Society)
April 11, 2007
Trading Post (Youth Centre)

Present:  John Malmstrom, Laurel Shishkov, Sandy Burrell, Gerry Chute, Susan Malmstrom, Hal Theriault, Cindy Harris, Don Rice, Norma Wagner, Jay Stone, Cheryl Stone, Ken Perkins, Wayne Smith, Rob Buckland-Nicks, Carolyn Sloan, Zoe Knorek-Onysko, Leslie Harris, Doug Harris.  Special Guest: Consultant Donna Hatt.

1.    Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM.
MOTION to accept the Agenda.  CARRIED.

2.    Chair’s Annual Report: John gave the Chairman’s update on BRIDGS (see attached).

3.    Treasurer’s Report: Treasurer Wayne Smith submitted a report for approval. Seconded by
Sandy.  APPROVED.

4.    Membership: The Membership Committee (Susan, Rob and Hal) recommended that an annual membership be implemented.  (See attached.)  Zoe suggested that we offer a special rate of $20 for a 5 year membership.  After some discussion, it was decided that the special memberships to be offered to people living outside of the region will be non-voting only.  MOTION: To implement BRIDGS memberships as outlined by the Membership Committee, with the addition of a discounted rate for multiple-year membership and non-voting status for those who would like to join but live outside of the designated membership area, made by Susan, seconded by Cindy.  PASSED.

5.    New Officers: The Nominating Committee (Cindy, Don) presented the slate of officers for 2007.  John thanked the two officers who were rotating off: Wayne Smith, Treasurer, who is moving out of the area; and Tim Wilson, Vice Chair, who has work commitments that will not allow him to serve as an officer next year.  Both of them did an outstanding job, and Tim will continue to serve on various committees as time permits.  The proposed Executive Committee roster for 2007 is: John Malmstrom, Gerry Chute, Susan Malmstrom, Ken Perkins, Rob Buckland-Nicks, Tim Wilson, Pam Barron, Don Rice, and Cindy Harris.  Proposed Officers are: John Malmstrom, Chair; Gerry Chute, Vice Chair; Rev. Ken Perkins, Treasurer; and Susan Malmstrom, Secretary.  As a reminder, the Secretary does not have signatory power.  Motion was made by Don to approved the proposed slate, seconded by Wayne.  CARRIED.

6.    Historical Society AGM: John attended the AGM, where it was reported that they have received a grant from Digby to fix the flooring of the Green Lantern building, which will serve as the Society’s new home.  Due to problems of damp, the archival materials will be stored elsewhere.

7.    Strategic Plan: John introduced Consultant Donna Hatt; she presented preliminary findings which will shape the draft of the Bear River Strategic Plan.  Donna will be joining us at the next general BRIDGS meeting to discuss her research before the final version of the plan is published.

8.    Next Meeting:  May 10, 2007 at 7:30 PM at the Youth Centre (Trading Post).

9.    Adjournment:  Motion made by Don for adjournment, CARRIED.  Meeting adjourned at 9:30 PM

Minutes, March 26, 2007

BRIDGS Membership Meeting, 3/26
Susan Malmstrom, Rob Buckland-Nicks, Hal Theriault

Fee: Suggested annual membership fee is $5 for the first year, to possibly increase to $10 next year

Qualifications to be a voting member:
• Share the BRIDGS vision
• Have a passion for the future of the village
• Attend AGM and pay membership fee
• Participate in 2 village community-based events annually (no policing! Mostly a suggestion!)
• Attend 3 general meetings

Membership forms/cards to be made available at the AGM

Benefits of membership:
• Voting privileges
• Members may hold office
• Participation in community development and community vision
• Discount on BRIDGS-sponsored events, such as Variety Nights

Out-of-area membership:
• Special membership could be offered to out-of-towners as “Friends of BRIDGS”, since we have several people on the e-mail list that live outside the area

Executive Committee Report – March 12/07

BRIDGS
Executive Committee Report
March 12, 2007
Trading Post

Present:  John Malmstrom, Susan Malmstrom, Wayne Smith, Hal Theriault, Tim Wilson, Gerry Chute.

The meeting was called to order at 9:00 AM.

Treasurer Wayne Smith announced that he needs to resign his position as Treasurer, as he is moving out of the area in June.  John has notified Cindy Harris, who serves on the Search Committee of the situation.  Tim offered to contact Don about some possible leads on a new treasurer.

Treasurer’s Report:  Wayne handed out the latest Treasurer’s Report, which included an addition of $1,000 to the Strategic Plan, and over $800 raised by Variety Night for the Youth Centre.

Treasurer Wayne Smith submitted a Treasurer’s Report to the Executive Committee, with a motion for acceptance.  Seconded by Tim. CARRIED.

Variety Night: was successful, both financially and as a community outreach project.  It was wonderful publicity for the Youth Centre, and we have received a lot of positive feedback.  It also set a positive tone for future BRIDGS activities.  John asked for feedback on what might be done differently for future variety nights:
•    Wider advertising, such as The Clare Shopper
•    Organize the event earlier
•    Pre-sell tickets.
Gerry would like to plan the next variety night around Cherry Carnival.  He would like to see if we can find a volunteer event planner.

Youth Centre and Committee: Susan will contact the two municipal disability employment services to find out if we can hire a supervisor for the Youth Centre.  John said that BREDS has forwarded a lease for the Youth Centre to sign, so we need to make a commitment as to where the Youth Centre will be located.  Possibilities currently include: stay in place, move upstairs, move to the Oakdene.  Each possibility was discussed.  Considerations include: heat, phone/phone access, safety of the venue, how to keep the kids in one place (at the Oakdene).  Gerry will contact both Glendean Parker of BREDS and Linda Findlay of the Oakdene and report back at the general meeting.

Annual Meeting:  The AGM will be postponed to April 11, so as not to conflict with the Health Clinic’s AGM.  The regular BRIDGS meeting will start at 8:00 PM to give people time to attend both the Health Clinic’s AGM and our general meeting.  At our AGM, the chair will give the annual update and the treasurer will present a financial report.  We will also need to arrange for an auditor for 2008.  Our goal will be to have a new treasurer in place by April 11; this will give us plenty of transition time for Wayne to work with the new person.  The topic of formalized membership parameters will also be put forward. Membership benefits should be tied to our Vision Statement.  Membership is an important issue, as it will demonstrate to government funders our self-sustainability.  MOTION: made by Wayne, seconded by Tim that a membership committee be formed.  CARRIED.

Meeting adjourned at 10:30 AM.

Minutes, September 23, 2006

BRIDGS
(Bear River Innovation, Development and Growth Society)
September 23, 2006,
Youth Centre (Trading Post Building)

Present: Cindy Harris, John & Susan Malmstrom, Hal Theriault, Wayne Smith, Norma Wagner, Gerry Chute, Andre Bouchard.

1. Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM.
MOTION to accept the Agenda made, with an addition from Norma, a report on the progress of the Bear River Medical Centre. CARRIED.

2. Introduction of Minutes from Previous Meeting

3. New Business: Introduction of and welcome to new member, Gerry Chute.

Executive Committee Minutes: were read by Secretary Susan Malmstrom.

Treasurer’s Report: Wayne Smith submitted a report for board approval; seconded by Cindy. ACCEPTED.

Youth Centre:
• John said that we have three options for the Youth Centre at present: continue to try and raise funds each month; close the centre permanently; create a new subcommittee to examine the viability of the centre.
• Tim Wilson has officially resigned as chair of the former subcommittee due to time restraints. He will continue to try to assist when and where he can.
• Andre offered that there are project grants available, such as physical activity funding, which could assist in paying rent. There are also community funds available.
• Suggestion was made to meet with BREDS to see if they would be amenable to being paid month by month rather than signing a lease, until the viability of the centre is ascertained.
• Gerry suggested that we find out if the area youth really want to become involved, and what their demographics are.
• An interim Youth Task Force was suggested. They will exist for 6 weeks, to determine viability and sustainability. MOTION made by Wayne: To form an interim Youth Task Force who will meet separately from the general BRIDGS meeting; seconded by Cindy; CARRIED.

Bear River Health Centre: Norma reported that the Health Centre has received provincial funding from the Department of Health. They are currently conducting a search for an administrative assistant and program coordinator. Hal is serving on the search committee. The rebuilding is nearly complete as well.

Bear River Pageant/Presentation: Hal reported that we should hear about provincial funding in about a month. The benefits to the community of such a project include:
• Summer and possibly long-term employment
• Developing partnerships with other community groups
• Infrastructure improvements through cultural heritage funding
• Retrofitting funding for the buildings
• Increased tourism
MOTION made by Susan to release funds to Hal designed for research and writing the Bear River Pageant, seconded by Cindy; CARRIED.

Community Volunteerism Presentation: John proposed that we have a village wide meeting in autumn of all of the volunteer organizations, open to the public, to give the groups a chance to demonstrate what they have accomplished during the year, what their future plans are, what kind of volunteer opportunities are available, etc. John has already talked to Board of Trade and Legion Auxiliary representatives, who support the idea. Cindy will talk to the Fire Hall, and offered to work with John on coordinating this.

Other Recent Achievements:
• BRIDGS received a certificate of appreciation from the Fire Hall for our volunteer efforts during the Cherry Carnival
• We have all been working on membership development
• The Ladies Auxiliary is offering to sponsor a coffee canteen for the Youth Centre
• There was a great turn out for the Save the Ferry Rally; lots of BRIDGS people there.

4. Review and Adoption of Minutes from Previous Meeting
MOTION: Moved by Cindy, seconded by Wayne to approve and adopt the Minutes of the September 13, 2006 meeting. CARRIED.

5. Next Meeting
October 11, at 7:30 PM at the Youth Centre (Trading Post).

6. Adjournment
Motion made by Susan for adjournment, CARRIED. Meeting adjourned at 9:00 PM.

Minutes, December 6, 2005

0512bridgsminutes.doc
0512agenda.doc

BRIDGS
(Bear River Innovation, Development and Growth Society)
Tuesday, December 6, 2005
Bear River First Nations Cultural Center

Present: Cindy Harris, Jane Kingston, John & Susan Malmstrom, Andrew Riddles, Hal Theriault, Jeremy Morine, David Isles, Don Rice, Rob Buckland, Tim Wilson, Carol Dibble, Jenny Stewart, Jay & Cheryl Stone.

1. Call to Order
Meeting called to order at 7:30 PM

2. Introduction of Minutes from Previous Meeting

3. New Business
Liaisons from Other Organizations: Robbie Bays may be able to attend future BRIDGS meeting on behalf of the Oakdene Centre. It was noted that he would be a tremendous asset to our group. Others from the Oakdene have also expressed interest in attending in the future.
BRIDGS’ “To Do” List: Hal distributed copies of “Steps to Building a Plan.” We will need to prioritize what we want to accomplish before we create our business plan. Hal and John will meet before the next BRIDGS meeting to draft a prioritized list, based on the revised Vision Statement. Don suggested that the Youth Subcommittee’s coffeehouse be treated as our number one priority. They are making great progress, and we look forward to its official launch.
There are two bureaucratic matters we need to take care of before we can begin applying for funding: formalize our official status; and revise and approve by-laws.
Fiscal Year: It was decided that BRIDGS’ fiscal year will be April 1-March 31.
Annual General Meeting/Audit: We are required to have an AGM and an annual audit. It was suggested that ours be held before summer. It must be held within 3 months of the end of the fiscal year. An audit will need to be scheduled after the first AGM.
Definition of Membership: Much discussion ensued as to what should constitute official membership in BRIDGS, whether or not a membership fee should be levied, and what constitutes a quorum and an executive committee. Hal stressed the importance of BRIDGS being as inclusive as possible. Those who attend regularly, have read the minutes, and know the vision statement should be allowed to vote. The public is always allowed to attend every meeting. Special meetings would need to be called for such issues as changes to the by-laws. Further membership discussion was tabled, and it was suggested that it could be revisited via formation of a subcommittee.
By-laws: A draft of proposed by-laws was distributed. It was decided that those in attendance at tonight’s meeting would review them and return with any suggested changes for the next meeting.

4. Subcommittee Meeting Presentations
Youth Subcommittee:
The coffeehouse is making good progress, with heat being the top priority. When the heating situation has been finalized, we should be able to start getting the space ready for occupancy. In the meantime, Louise Wood has generously donated a lovely quilt for a fundraiser raffle, with the drawing to be held after Christmas. Everyone is encouraged to buy and sell as many tickets as possible. We should submit a story on the quilt (and the coffeehouse) to the Tributary.
Although we do not have our official tax number yet, David and Jeremy need a letter of introduction to approach possible in-kind donation sources (such as the Digby Superstore) to request items for the coffeehouse. John will create a draft letter on BRIDGS stationery and forward it to them.

5. Review and Adoption of Minutes from Previous Meeting
MOTION: Moved by Don Rice, seconded by David Isles to approve and adopt the Minutes of the November 22, 2005 meeting. CARRIED.

6. Next Meeting
January 10, at 7:30 pm at the Bear River First Nations Cultural Centre. (There will be NO MEETING on Dec. 20.) Special note: in the event of a meeting cancellation due to weather, Hal will notify Susan, and she will try and get the word to everyone.

7. Adjournment
Motion made by Andrew Riddles for adjournment, seconded by Cindy Harris.
CARRIED. Meeting adjourned at 8:45 PM.

Minutes, August 2, 2005

Bear River Community Meeting
Tuesday August 2, 7:30 pm at the Oakdene Centre

Present: Rob Buckland-Nicks, John and Susan Malmstrom, Andrew Riddles, Cindy Harris, Don Rice, Hal Theriault.

1. Call to Order
Meeting called to order at 7:30pm.

2. New Business:

a) Formation of a non-profit society:
• The registration process for BRIDGS is almost complete. Cindy will bring the paperwork to the next meeting. We can have up to 15 directors on the board.
• Don was able to obtain a letter from a former non-profit (using an acronym similar to ours) which confirms that the old group has officially disbanded; this clears the way for us to register as BRIDGS (Bear River Innovation, Development and Growth Society).

b) Outreach to Community Groups
• Susan met with Mary Golding, President of the Ladies Auxiliary of the Legion. Mary’s reaction was positive, and she said that the Legion is also eager to see changes made in the village. They have formed a Steering Committee to look in to some of the same issues that we are addressing. She will talk to the Legion about having BRIDGS members meet with them.
• It was suggested that as soon as Hal’s draft proposal of the vision statement is formalized, BRIDGS members will meet with community group officials as soon as possible.

c) Vision Statement/Proposal
• Chair called for discussion on Hal’s draft of the vision statement.
• Two other possible funding sources were suggested: Canadian Arts Council and Artscapes.
• Chair suggested re-inserting Tim’s previous suggestion of a Bear River radio station in to the proposal. Hal said that the radio station was left out at this stage since it is not something economic development funding sources would consider. Andrew said that there is a separate arts granting source would be approached, and that we already have an interested party that will research this pro bono. It was suggested that the radio station be included in an overall vision plan, even if it is not included in a formal proposed budget.
• Cindy suggested that the cityscape should be of high priority, and Rob asked if we know what buildings can be targeted for renovation and re-use. Discussion ensued as to whether the BRIDGS Board should acquire and manage properties.
• Don raised the question, “What is unique within our vision?” Hal said that there is nothing like the proposed arts/retreat center within the southwest area. Don suggested that we look at the one in Shelburne. Andrew questioned whether this was a problem for funders; Hal feels that it isn’t.
• Another proposed idea is an interpretive historical center. Cindy said that the rich mix of histories here (German, Acadian, Loyalist, Black Loyalist, First Nations, etc.) could make for an attractive draw. Hal thinks that historical animators will make a good addition to the proposal.
• Rob suggested a juried, competitive process for the creation of the proposed tidal clock. Don suggested an alternative energy sources (wind, solar, tidal) educational component to complement the clock. A “green” educational facility would also tie in nicely with the Tobeatic Wilderness and Nova Scotia power. Since the tidal river is a unique feature to this area, information on the tidal system and mud flats would be very appropriate. This would also add a technological spin to the vision, to balance out the arts emphasis.
• There was some discussion as to how much of the mill property is useable and at what cost. Some suggestions for the area included an eco-garden, a tidal habitat walk, a boat launch and park.
• It was suggested that an important and stated role that BRIDGS can fill is to act as a liaison or umbrella organization for all of the other groups in town so that we can avoid duplication of effort among the existing and viable groups.
• The question was raised as to whether we can secure funding to purchase properties. Would we have a project if we did not have buildings? Hal said that economic development is the thrust of grants proposals and that the streetscape would be improved as a result, rather than the primary goal; funders will not consider proposals that address only infrastructure issues.
• There was some discussion regarding e-commerce. If the economy becomes vibrant, e-commerce follows. Now that high-speed internet access is available in this area, this will be part of our proposal to funders.
• Hal’s next step is to go back and draft a concise, bullet-pointed version of the vision statement to create our external document.

Preparation for the Next Meeting:
• Hal agreed to give the BRIDGS board a 10 minute presentation at the next meeting on how the funding process works, and how things should proceed. The group felt that this would be very helpful for all of us.
• Don agreed to contact the Chair of the Board of Trade, Bobby Benson, prior to their next meeting to discuss BRIDGS with him. Hal offered to talk to him prior to our next meeting as well.

Next Meeting:
Tuesday, August 9 at 7:30 pm at the Oakdene Centre.

Meeting Adjourned:
Meeting of BRIDGS adjourned at 8:45 pm.