Minutes, December 12, 2007

BRIDGS
(Bear River Innovation, Development and Growth Society)
December 12, 2007
Oakdene Centre (Youth Centre)
bridgsns.wordpress.com

Present: Cindy Harris, Hal Theriault, Susan Malmstrom, George Barron, Ken Perkins, John Malmstrom, Steven Draper, Don Rice, Norma Wagner, Zoe Knorek-Onysko, Jay Stone, Flora Doehler, Larry Knox, Jared Haight, Glendean Parker.

1. Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM.
MOTION to accept the Agenda. CARRIED.

2. New Business:
Youth Centre: Hal read his supervisor’s report to Service Canada that is submitted monthly regarding Jared’s accomplishments. The question on the table was that of making the move from the Trading Company Building to the Oakdene Centre. The Oakdene will include heat and electricity in the $150 per month rent, and provide access to the auditorium, art supplies, exercise equipment on hand and the soccer field. After some discussion, a vote was taken. MOTION: to move the Bear River Youth Centre to the Oakdene Centre, was made by Don, seconded by Cindy. CARRIED. John thanked BREDS for being such a great and accommodating landlord while the Youth Centre occupied their space and we look forward to working with BREDS again in the future.
Strategic Plan: The Strategic Plan Committee (Laurel Shiskov, John, George, Flora, and Susan) met on December 5 to choose two short-term projects and one long-term project for BRIDGS to begin working on. They had to be: achievable with the existing group of volunteers; yield immediate, tangible results; and when one is completed the next one will be launched. The three projects chosen are:

  • Install Bear River signage when the ground is sufficiently thawed;
  • Pursue a relationship with the Bay of Fund Tourism Partnership to get tidal interpretive signage to connect Bear River to the wider Bay of Fundy group;
  • Partner with the Digby Area Exhibition to bolster attendance and possibly improve program facility.

It was intended for BRIDGS to call for a vote on proceeding with these goals. This was
tabled for discussion regarding a Board of Trade plan for the village that is to be publicly unveiled at their December 13 meeting:

Board of Trade Eco-Village Proposal: Hal explained that he was called to meet with the Annapolis/Digby Economic Development Agency regarding the branding of Bear River as an eco-village plan that Bobby Benson was putting forward to them. Hal said that to access funds from the government agencies, all organizations have to start with ADEDA’s approval. Steven asked about the use of the term “eco” and how it would be applied to this project. Flora asked if ADEDA has money allocated for the Bear River area, and are they requesting proposals. Hal said that they assist organizations with funding and proposals. Zoe said that the eco-village concept would provide employment for the area. Hal said that a feasibility study would be required. Flora asked if there is anything in the Bear River Strategic Plan that would get funding. Hal felt that the partnership with Bay of Fundy Tourism should be funded. Jay asked if this would make the village more attractive and would it result in more development. The question raised at the most recent BRIDGS Executive Committee meeting was one of creating a unified voice in the village, which is necessary in order to receive funding. Hal suggested that BRIDGS members and other organization members (especially those that own buildings) should attend the Board of Trade meeting to hear the presentation. Question was raised whether the Board of Trade represents the interests of local business, or the entire community. Since Bear River is not incorporated, the Board of Trade has represented the interests of the entire community.

Reports from Organizations:
Bear River & Area Health Clinic: Norma reported that Dr. Kinsley of Weymouth will be holding an open clinic here for a week at a time every six weeks and will see 30 people per day. The nurse practitioner will have access to everyone’s files. Appointments are necessary; clinic starts February 11.
BREDS: Glendean reported that the Trading Co. building is being winterized and that there will be an art auction fundraiser in January at the Deep Brook Lions Club. Steven reported on the Expose Bear River photo competition that will take place from July 1, 2008 and run through Fall, 2009 (two summer seasons).
Oakdene: George reported that they are very happy with the grant for the furnace, and wanted to thank Pat McWade for his help with getting the grant.
Fire Service: Steven reported that the fire volunteers have had a busy season so far, so everyone should have clean chimneys, and be careful driving in snow and ice! The auxiliary building to house the new generator is almost complete and should be ready shortly after Christmas.
Youth Committee: Is instigating a penny drive and bottle drives to raise funds, so everyone save your pennies and bottles for the Youth Centre.

3. Next Meeting
January 9, 2008 at 7:30 PM at the Youth Centre.

4. Adjournment
Meeting adjourned by Cindy at 9:00 PM.

Executive Committee Report – Sept 10/07

BRIDGS
Executive Committee Report
September 10, 2007
Trading Post

Present:  John Malmstrom, Susan Malmstrom, Rev. Ken Perkins, Hal Theriault, Gerry Chute.

The meeting was called to order at 9:00 AM.

Special Speaker: at this week’s general meeting will be Terri McCulloch, who has expertise on Bay of Fundy interpretation.  There is no place at this end of the province that has an interpretive centre, and Bear River could take advantage of this.  Hal said that this is part of the Digby Area Tourism Association’s plan for the area, and Bear River could be a satellite location.

General Meeting: Question was raised as to whether we will have time for regular meeting business on Wednesday.  John will put through quickly any issues that need to be addressed to allow plenty of time for Terri.  Some important items: 1) our new employee, Jared Haight, will start at the Youth Centre on September 24; 2) we received the first annual grant for the Youth Centre from the Municipality of Annapolis in the amount of $1,000.

Youth Centre/Active Saturdays Update:
•    Active Saturdays! is still going strong.  We will continue to offer soccer and softball at Lansdowne Field.  For next year, we may change the day and time to an evening weekly event (e.g. Active Thursdays!).  We will apply for another grant, with the aim to buy gloves and other equipment.
•    Meanwhile, to get Jared set up, Gerry and Hal are working on getting a phone and computer; Susan is arranging internet and phone hook-up; Caroline will be working with him to get properly registered with the RCMP.  Gerry will meet with him on his first day; John will meet with him during his first week.  Jared will report to Hal, who will keep BRIDGS apprised on his progress via monthly report.
•    There is an opportunity for advertising our activities through Digby Elementary School.  Caroline Draper has information on this—Ken believes that it is through their publication, “The Tide.”  We will find out if a similar publication goes out from the Annapolis system, and be sure that Jared knows how to access these.
•    Hal is working with Glendean and BREDS to write a grant which will help bring potable water to the building.  Since they rent to the Youth Centre, this is a health issue for the children occupying the space.
•    Next rent check is due on October 1.
•    Variety Night: is October 27.  Gerry and Hal will have Jared work right away on publicity for the event.  It was proposed that we have costumed characters from the play on hand.  Also, we need to check as soon as possible on the next deadline date for the Tributary.

Strategic Plan: It was decided that the Executive Committee and the Strategic Plan Committee should review the Plan and come together for a brain-storming session as soon as possible.  Susan will contact everyone about their availability for such a meeting.  The intention will be to decide what our immediate, short-term goals (doable in six months) are, and to draft a timeline for short- and long-term aims.

Minutes, July 18, 2007

BRIDGS
(Bear River Innovation, Development and Growth Society)
July 18, 2007
Trading Post (Youth Centre)

Present: John Malmstrom, Tiiu Poder, Rob Buckland-Nicks, Norma Wagner, Cindy Harris, Hal Theriault, Susan Malmstrom, George Barron, Laurel Shishkov.

1. Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM.
MOTION to accept the Agenda. CARRIED.

2. Introduction of Minutes from Previous Meetings

3. New Business
Treasurer’s Report: Treasurer Rev. Ken Perkins is away on vacation.

Bear River Signage: The locations for the signs have been scouted; lumber is still needed. Hal found a reduced price (under $200 for 10’ 4×4’s). Rob will get in touch with Gerry, and then contact John with dates for putting them up.

Strategic Plan: Has been completed. The plan can be perused and downloaded from the blog. John gave a short review; essentially the plan identifies what is needed to move Bear River forward. Thanks to Gerry and Laurel for organizing the ideas; and to the other organizations in town that contributed much information, such as Bobby Benson of the Board of Trade. It also outlines which organizations should spearhead certain projects. The map is included for the sake of possible contributors. Part of Consultant Donna Hatt’s job is to now set up meetings with others for implementation. She strongly advises we take the plan to the new RDA and their development officer as soon as possible. This person should accompany John and Hal when they meet with potential funders.

Pageant Update: A free reading of the play will happen on July 14. The play will be performed in its entirety on August 18th and 19th with a reception on the 18th.

Youth Centre: A security problem was brought to our attention that on at least one occasion there was unauthorized access to the Youth Centre. This was not a break-in; it occurred when someone who was not authorized to do so used an extra key. A person was then let in, who spent the night and left with $12 in petty cash. We know who the people involved were, but there will be no legal action taken. The door and lock have been changed, and Glendean Parker of BREDS has been notified. Access will now be closely monitored.

Cherry Carnival Update: We’re ready with volunteers, but anyone else that wants to join us at the auction (12:30-4:30) is welcome. Rob and others will be doing clean up the next day, starting at 8 AM.

Service Canada Grant: We will have a fulltime employee starting as soon as possible. We have been awarded a Job Creation Partnership grant to staff the Youth Centre, and we are working with Digby Disabilities to fill the position. All tasks are delineated in the grant and reporting is required monthly by Service Canada. They will also be reported on a monthly basis at meetings to BRIDGS. (Hal noted that the Yarmouth office of Service Canada told us that it was possibly the strongest application they had ever received.)

Pageant Update: Currently Hal is looking for one more woman; two more men. July 28 is scheduled for a public reading, 7:30 PM at the Oakdene; free will offering. Rehearsals are in the evening. The costumes look great thanks to Carol White, and Sharon Trueman is doing a great job on promotion.

Directory Project: Cindy has a draft of the form with minor changes. John suggested that we use the blog for this, which could save publication costs. Cindy will give Laurel a copy of the current version.

Bear River Meeting Updates:
Health Clinic: The nurse practitioner is seeing patients ages 65 and over, not 55 as previously advertised. Dr. Goddard’s last date is August 15. Leslie Harris is creating a goodbye card and people are encouraged to drop into the clinic to sign it. He was only in the clinic once per week, so everyone should note that the clinic is not closing. The next regular meeting is September 4th and is open to all.

Board of Trade: Laurel attended the last meeting, where Canada day celebration plans and re-formation of the Bear River Music Society were discussed.

Music Society: John, Susan and George attended. The former Society is disbanding and reforming. If a new group doesn’t form, its funds will go to a separate bank account held by the Board of Trade. Bob Woods made it clear that that will only happen if a new society is not formed. The participants gave a history of the society. Although it has not been functioning in the last couple years, there was $1800 left behind, plus a sound system that needs some repair. At the end of the meeting, another meeting was called for July 31, at which time people will vote on whether to form a separate group or come under another organization.

Bear River Historical Society: Laurel was in attendance. They are going ahead with plans to renovate the Green Lantern with money from the municipalities. Funds required to accomplish this exceed what they currently have. There will be a fundraiser the first week of September with the Board of Trade, which will be a musical night at the Oakdene.

Tributary Support: John raised the issue of BRIDGS making a contribution to the Tributary. It is $5 per month ($60 per year). MOTION: Made by Cindy, seconded by Susan to support the Tributary at a feasible level, pending approval by the Treasurer. APPROVED.

Meetings’ Minutes: Since the meeting minutes for June were not made available to everyone prior to this meeting, they will be held for approval at August’s meeting.

4. Next Meeting
August 8, 2007 at 7:30 PM at the Youth Centre.

5. Adjournment
Motion made by Cindy for adjournment, CARRIED. Meeting adjourned at 9:00 PM.

Executive Committee Report – May 31, 2007

BRIDGS
Executive Committee Report
May 31, 2007
Trading Post

Present: John Malmstrom, Susan Malmstrom, Rev. Ken Perkins, Hal Theriault.

The meeting was called to order at 8;30 AM.

Variety Night, May 26: Although the room was very hot and the night was long, we had a great crowd and raised over $900. For future events, it was decided that all volunteer performers would be limited to 3 songs or 15 minutes of performance time, whichever comes first, with the emcee one the stage during applause for the third tune thanking the performer(s). Time negotiations for any special guest headliners may be customized. All posters and other notices will list the beginning and end times (i.e. 7:30 – 9:30 PM), which will be observed, just like a meeting.

Active Saturdays Update: Active Saturdays! is going well, thanks to our enthusiastic sports coordinator Caroline Draper. Gerry will be hosting ballfield cleanup on June 9, and there will be a skateboard clinic on June 16, and a special karate demo on June 23.

BRIDGS Meetings: Susan reminded the committee that since the last two regular BRIDGS meetings have been given over to Consultant Donna Hatt and the Bear River Strategic Plan, we’ve fallen behind on conducting regular BRIDGS business; most importantly, a call for revitalized subcommittees, i.e. Fundraising, Youth, Board Development/Recruitment, Pageant, Communications. This should be addressed at the next meeting.

Bear River Pageant: Hal gave an update that we will have a draft script within two weeks, and will be able to have a reading/open rehearsal staged sometime in August. More importantly, we need to put out a call for players.

Cherry Carnival: Cindy, Hal, Gerry and Susan are meeting with Darryl to coordinate the partnership between the Firehall and the Youth Centre to administer the auction. Cindy and Susan are working on putting together a volunteer force; Gerry will work with Darryl on pickup.

BRIDGS Blog: Future Bear River resident Flora Doehler has voluntarily created a blog with comprehensive information related to BRIDGS, including photos, minutes of all meetings, announcements, email address, etc. All members of the Executive Committee have seen the blog and are very impressed with it. MOTION: for BRIDGS to endorse the blog, and to publicize the address, made by Susan, seconded by Ken. APPROVED. The blog will be presented at the next general meeting.

Meeting adjourned at 10:00 AM.

Minutes, May 9, 2007

BRIDGS
(Bear River Innovation, Development and Growth Society)
May 9, 2007
Trading Post (Youth Centre)

Present: John Malmstrom, Laurel Shishkov, Brian & Gill Chapman, Susan Malmstrom, Hal Theriault, Don Rice, Norma Wagner, Jay Stone, Cheryl Stone, Beth Earle, Rob Buckland-Nicks, Ron & Leslie Harris, Cindy Harris. Special Guest: Consultant Donna Hatt.

1. Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM.
MOTION to accept the Agenda. CARRIED.

2. Introduction of Minutes from Previous Meeting

3. New Business
Digby Exhibition: Leslie Harris asked for assistance with clean up at the Exhibition grounds on May 19, following an ox pull. BRIDGS members were asked to meet at the grounds at 10:00 AM. Any deposits on refundables will be donated to the Youth Centre.

Treasurer’s Report: Treasurer Rev. Ken Perkins submitted a report, and called for a motion to approve. Seconded by Cindy. APPROVED. John thanked those who have submitted their membership fees, and asked that those who have not to please do so as soon as possible.

Strategic Plan: Consultant Donna Hatt led those in attendance through group exercises intended to provide feedback for the Bear River Strategic Plan.

4. Next Meeting
June 13, 2007 at 7:30 PM at the Youth Centre—new location (upstairs at the Trading Post).

5. Adjournment
Motion made by Don for adjournment, CARRIED. Meeting adjourned at 9:00 PM.

Minutes, AGM, April 11, 2007

BRIDGS
Annual General Meeting
(Bear River Innovation, Development and Growth Society)
April 11, 2007
Trading Post (Youth Centre)

Present: John Malmstrom, Laurel Shishkov, Sandy Burrell, Gerry Chute, Susan Malmstrom, Hal Theriault, Cindy Harris, Don Rice, Norma Wagner, Jay Stone, Cheryl Stone, Ken Perkins, Wayne Smith, Rob Buckland-Nicks, Carolyn Sloan, Zoe Knorek-Onysko, Leslie Harris, Doug Harris. Special Guest: Consultant Donna Hatt.

1. Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM.
MOTION to accept the Agenda. CARRIED.

2. Chair’s Annual Report: John gave the Chairman’s update on BRIDGS (see attached).

3. Treasurer’s Report: Treasurer Wayne Smith submitted a report for approval. Seconded by
Sandy. APPROVED.

4. Membership: The Membership Committee (Susan, Rob and Hal) recommended that an annual membership be implemented. (See attached.) Zoe suggested that we offer a special rate of $20 for a 5 year membership. After some discussion, it was decided that the special memberships to be offered to people living outside of the region will be non-voting only. MOTION: To implement BRIDGS memberships as outlined by the Membership Committee, with the addition of a discounted rate for multiple-year membership and non-voting status for those who would like to join but live outside of the designated membership area, made by Susan, seconded by Cindy. PASSED.

5. New Officers: The Nominating Committee (Cindy, Don) presented the slate of officers for 2007. John thanked the two officers who were rotating off: Wayne Smith, Treasurer, who is moving out of the area; and Tim Wilson, Vice Chair, who has work commitments that will not allow him to serve as an officer next year. Both of them did an outstanding job, and Tim will continue to serve on various committees as time permits. The proposed Executive Committee roster for 2007 is: John Malmstrom, Gerry Chute, Susan Malmstrom, Ken Perkins, Rob Buckland-Nicks, Tim Wilson, Pam Barron, Don Rice, and Cindy Harris. Proposed Officers are: John Malmstrom, Chair; Gerry Chute, Vice Chair; Rev. Ken Perkins, Treasurer; and Susan Malmstrom, Secretary. As a reminder, the Secretary does not have signatory power. Motion was made by Don to approved the proposed slate, seconded by Wayne. CARRIED.

6. Historical Society AGM: John attended the AGM, where it was reported that they have received a grant from Digby to fix the flooring of the Green Lantern building, which will serve as the Society’s new home. Due to problems of damp, the archival materials will be stored elsewhere.

7. Strategic Plan: John introduced Consultant Donna Hatt; she presented preliminary findings which will shape the draft of the Bear River Strategic Plan. Donna will be joining us at the next general BRIDGS meeting to discuss her research before the final version of the plan is published.

8. Next Meeting: May 10, 2007 at 7:30 PM at the Youth Centre (Trading Post).

9. Adjournment: Motion made by Don for adjournment, CARRIED. Meeting adjourned at 9:30 PM

Minutes, AGM, April 11, 2007

BRIDGS
Annual General Meeting
(Bear River Innovation, Development and Growth Society)
April 11, 2007
Trading Post (Youth Centre)

Present:  John Malmstrom, Laurel Shishkov, Sandy Burrell, Gerry Chute, Susan Malmstrom, Hal Theriault, Cindy Harris, Don Rice, Norma Wagner, Jay Stone, Cheryl Stone, Ken Perkins, Wayne Smith, Rob Buckland-Nicks, Carolyn Sloan, Zoe Knorek-Onysko, Leslie Harris, Doug Harris.  Special Guest: Consultant Donna Hatt.

1.    Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM.
MOTION to accept the Agenda.  CARRIED.

2.    Chair’s Annual Report: John gave the Chairman’s update on BRIDGS (see attached).

3.    Treasurer’s Report: Treasurer Wayne Smith submitted a report for approval. Seconded by
Sandy.  APPROVED.

4.    Membership: The Membership Committee (Susan, Rob and Hal) recommended that an annual membership be implemented.  (See attached.)  Zoe suggested that we offer a special rate of $20 for a 5 year membership.  After some discussion, it was decided that the special memberships to be offered to people living outside of the region will be non-voting only.  MOTION: To implement BRIDGS memberships as outlined by the Membership Committee, with the addition of a discounted rate for multiple-year membership and non-voting status for those who would like to join but live outside of the designated membership area, made by Susan, seconded by Cindy.  PASSED.

5.    New Officers: The Nominating Committee (Cindy, Don) presented the slate of officers for 2007.  John thanked the two officers who were rotating off: Wayne Smith, Treasurer, who is moving out of the area; and Tim Wilson, Vice Chair, who has work commitments that will not allow him to serve as an officer next year.  Both of them did an outstanding job, and Tim will continue to serve on various committees as time permits.  The proposed Executive Committee roster for 2007 is: John Malmstrom, Gerry Chute, Susan Malmstrom, Ken Perkins, Rob Buckland-Nicks, Tim Wilson, Pam Barron, Don Rice, and Cindy Harris.  Proposed Officers are: John Malmstrom, Chair; Gerry Chute, Vice Chair; Rev. Ken Perkins, Treasurer; and Susan Malmstrom, Secretary.  As a reminder, the Secretary does not have signatory power.  Motion was made by Don to approved the proposed slate, seconded by Wayne.  CARRIED.

6.    Historical Society AGM: John attended the AGM, where it was reported that they have received a grant from Digby to fix the flooring of the Green Lantern building, which will serve as the Society’s new home.  Due to problems of damp, the archival materials will be stored elsewhere.

7.    Strategic Plan: John introduced Consultant Donna Hatt; she presented preliminary findings which will shape the draft of the Bear River Strategic Plan.  Donna will be joining us at the next general BRIDGS meeting to discuss her research before the final version of the plan is published.

8.    Next Meeting:  May 10, 2007 at 7:30 PM at the Youth Centre (Trading Post).

9.    Adjournment:  Motion made by Don for adjournment, CARRIED.  Meeting adjourned at 9:30 PM