Minutes, December 12, 2007

BRIDGS
(Bear River Innovation, Development and Growth Society)
December 12, 2007
Oakdene Centre (Youth Centre)
bridgsns.wordpress.com

Present: Cindy Harris, Hal Theriault, Susan Malmstrom, George Barron, Ken Perkins, John Malmstrom, Steven Draper, Don Rice, Norma Wagner, Zoe Knorek-Onysko, Jay Stone, Flora Doehler, Larry Knox, Jared Haight, Glendean Parker.

1. Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM.
MOTION to accept the Agenda. CARRIED.

2. New Business:
Youth Centre: Hal read his supervisor’s report to Service Canada that is submitted monthly regarding Jared’s accomplishments. The question on the table was that of making the move from the Trading Company Building to the Oakdene Centre. The Oakdene will include heat and electricity in the $150 per month rent, and provide access to the auditorium, art supplies, exercise equipment on hand and the soccer field. After some discussion, a vote was taken. MOTION: to move the Bear River Youth Centre to the Oakdene Centre, was made by Don, seconded by Cindy. CARRIED. John thanked BREDS for being such a great and accommodating landlord while the Youth Centre occupied their space and we look forward to working with BREDS again in the future.
Strategic Plan: The Strategic Plan Committee (Laurel Shiskov, John, George, Flora, and Susan) met on December 5 to choose two short-term projects and one long-term project for BRIDGS to begin working on. They had to be: achievable with the existing group of volunteers; yield immediate, tangible results; and when one is completed the next one will be launched. The three projects chosen are:

  • Install Bear River signage when the ground is sufficiently thawed;
  • Pursue a relationship with the Bay of Fund Tourism Partnership to get tidal interpretive signage to connect Bear River to the wider Bay of Fundy group;
  • Partner with the Digby Area Exhibition to bolster attendance and possibly improve program facility.

It was intended for BRIDGS to call for a vote on proceeding with these goals. This was
tabled for discussion regarding a Board of Trade plan for the village that is to be publicly unveiled at their December 13 meeting:

Board of Trade Eco-Village Proposal: Hal explained that he was called to meet with the Annapolis/Digby Economic Development Agency regarding the branding of Bear River as an eco-village plan that Bobby Benson was putting forward to them. Hal said that to access funds from the government agencies, all organizations have to start with ADEDA’s approval. Steven asked about the use of the term “eco” and how it would be applied to this project. Flora asked if ADEDA has money allocated for the Bear River area, and are they requesting proposals. Hal said that they assist organizations with funding and proposals. Zoe said that the eco-village concept would provide employment for the area. Hal said that a feasibility study would be required. Flora asked if there is anything in the Bear River Strategic Plan that would get funding. Hal felt that the partnership with Bay of Fundy Tourism should be funded. Jay asked if this would make the village more attractive and would it result in more development. The question raised at the most recent BRIDGS Executive Committee meeting was one of creating a unified voice in the village, which is necessary in order to receive funding. Hal suggested that BRIDGS members and other organization members (especially those that own buildings) should attend the Board of Trade meeting to hear the presentation. Question was raised whether the Board of Trade represents the interests of local business, or the entire community. Since Bear River is not incorporated, the Board of Trade has represented the interests of the entire community.

Reports from Organizations:
Bear River & Area Health Clinic: Norma reported that Dr. Kinsley of Weymouth will be holding an open clinic here for a week at a time every six weeks and will see 30 people per day. The nurse practitioner will have access to everyone’s files. Appointments are necessary; clinic starts February 11.
BREDS: Glendean reported that the Trading Co. building is being winterized and that there will be an art auction fundraiser in January at the Deep Brook Lions Club. Steven reported on the Expose Bear River photo competition that will take place from July 1, 2008 and run through Fall, 2009 (two summer seasons).
Oakdene: George reported that they are very happy with the grant for the furnace, and wanted to thank Pat McWade for his help with getting the grant.
Fire Service: Steven reported that the fire volunteers have had a busy season so far, so everyone should have clean chimneys, and be careful driving in snow and ice! The auxiliary building to house the new generator is almost complete and should be ready shortly after Christmas.
Youth Committee: Is instigating a penny drive and bottle drives to raise funds, so everyone save your pennies and bottles for the Youth Centre.

3. Next Meeting
January 9, 2008 at 7:30 PM at the Youth Centre.

4. Adjournment
Meeting adjourned by Cindy at 9:00 PM.

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Minutes, July 18, 2007

BRIDGS
(Bear River Innovation, Development and Growth Society)
July 18, 2007
Trading Post (Youth Centre)

Present: John Malmstrom, Tiiu Poder, Rob Buckland-Nicks, Norma Wagner, Cindy Harris, Hal Theriault, Susan Malmstrom, George Barron, Laurel Shishkov.

1. Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM.
MOTION to accept the Agenda. CARRIED.

2. Introduction of Minutes from Previous Meetings

3. New Business
Treasurer’s Report: Treasurer Rev. Ken Perkins is away on vacation.

Bear River Signage: The locations for the signs have been scouted; lumber is still needed. Hal found a reduced price (under $200 for 10’ 4×4’s). Rob will get in touch with Gerry, and then contact John with dates for putting them up.

Strategic Plan: Has been completed. The plan can be perused and downloaded from the blog. John gave a short review; essentially the plan identifies what is needed to move Bear River forward. Thanks to Gerry and Laurel for organizing the ideas; and to the other organizations in town that contributed much information, such as Bobby Benson of the Board of Trade. It also outlines which organizations should spearhead certain projects. The map is included for the sake of possible contributors. Part of Consultant Donna Hatt’s job is to now set up meetings with others for implementation. She strongly advises we take the plan to the new RDA and their development officer as soon as possible. This person should accompany John and Hal when they meet with potential funders.

Pageant Update: A free reading of the play will happen on July 14. The play will be performed in its entirety on August 18th and 19th with a reception on the 18th.

Youth Centre: A security problem was brought to our attention that on at least one occasion there was unauthorized access to the Youth Centre. This was not a break-in; it occurred when someone who was not authorized to do so used an extra key. A person was then let in, who spent the night and left with $12 in petty cash. We know who the people involved were, but there will be no legal action taken. The door and lock have been changed, and Glendean Parker of BREDS has been notified. Access will now be closely monitored.

Cherry Carnival Update: We’re ready with volunteers, but anyone else that wants to join us at the auction (12:30-4:30) is welcome. Rob and others will be doing clean up the next day, starting at 8 AM.

Service Canada Grant: We will have a fulltime employee starting as soon as possible. We have been awarded a Job Creation Partnership grant to staff the Youth Centre, and we are working with Digby Disabilities to fill the position. All tasks are delineated in the grant and reporting is required monthly by Service Canada. They will also be reported on a monthly basis at meetings to BRIDGS. (Hal noted that the Yarmouth office of Service Canada told us that it was possibly the strongest application they had ever received.)

Pageant Update: Currently Hal is looking for one more woman; two more men. July 28 is scheduled for a public reading, 7:30 PM at the Oakdene; free will offering. Rehearsals are in the evening. The costumes look great thanks to Carol White, and Sharon Trueman is doing a great job on promotion.

Directory Project: Cindy has a draft of the form with minor changes. John suggested that we use the blog for this, which could save publication costs. Cindy will give Laurel a copy of the current version.

Bear River Meeting Updates:
Health Clinic: The nurse practitioner is seeing patients ages 65 and over, not 55 as previously advertised. Dr. Goddard’s last date is August 15. Leslie Harris is creating a goodbye card and people are encouraged to drop into the clinic to sign it. He was only in the clinic once per week, so everyone should note that the clinic is not closing. The next regular meeting is September 4th and is open to all.

Board of Trade: Laurel attended the last meeting, where Canada day celebration plans and re-formation of the Bear River Music Society were discussed.

Music Society: John, Susan and George attended. The former Society is disbanding and reforming. If a new group doesn’t form, its funds will go to a separate bank account held by the Board of Trade. Bob Woods made it clear that that will only happen if a new society is not formed. The participants gave a history of the society. Although it has not been functioning in the last couple years, there was $1800 left behind, plus a sound system that needs some repair. At the end of the meeting, another meeting was called for July 31, at which time people will vote on whether to form a separate group or come under another organization.

Bear River Historical Society: Laurel was in attendance. They are going ahead with plans to renovate the Green Lantern with money from the municipalities. Funds required to accomplish this exceed what they currently have. There will be a fundraiser the first week of September with the Board of Trade, which will be a musical night at the Oakdene.

Tributary Support: John raised the issue of BRIDGS making a contribution to the Tributary. It is $5 per month ($60 per year). MOTION: Made by Cindy, seconded by Susan to support the Tributary at a feasible level, pending approval by the Treasurer. APPROVED.

Meetings’ Minutes: Since the meeting minutes for June were not made available to everyone prior to this meeting, they will be held for approval at August’s meeting.

4. Next Meeting
August 8, 2007 at 7:30 PM at the Youth Centre.

5. Adjournment
Motion made by Cindy for adjournment, CARRIED. Meeting adjourned at 9:00 PM.

Executive Committee Report – June 29, 2007

BRIDGS
Executive Committee Report
June 29, 2007
Trading Post

Present: John Malmstrom, Susan Malmstrom, Rev. Ken Perkins, Hal Theriault, Gerry Chute.

The meeting was called to order at 9:00 AM.

Strategic Plan: is ready and an invoice will be forwarded to the Office of Economic Development. We will send out a formal press release when the Plan is officially approved and available to the public. Funders to be thanked include the OED, plus the municipalities. Gerry suggested that an executive summary version be sent out door-to-door if necessary. The full plan will be available on the BRIDGS blog. Hal and John will make presentations to the other groups in town. It will also be featured prominently at our next November ‘summit’ meeting of volunteers and volunteer organizations.

Signage: The signs that Rob has need to be installed as securely as possible, with 4x4s and 2x4s plus hardware. Since Gerry has the equipment needed, he offered to be the central point of information on this, and will talk to Rob.

Trails Workshop: Susan attended a workshop that was presented by Recreation Nova Scotia and Nova Scotia Health Promotion on how communities can establish trails and other nature programs. This was listed as a priority by many people who were originally surveyed for the strategic plan, and should be pursued. The Board of Trade has stated that this is something they would like to accomplish, and will be raised as a topic within the Strategic Plan discussions.

Youth Centre/Active Saturdays Update:
• The Music Society is reforming, and we will forward a couple of names of young people to be involved. It would be great to have some informal coffeehouse nights at the Youth Centre featuring young people and acoustic music. In the meantime, we are looking into have a couple of official outings, such as a trip to the Lifeplex.
• We are currently waiting to hear back from Service Canada regarding our application for a job creation partnership with Digby Disabilities for a fulltime employee.
• There is a giant pile of refundable bottles and cans (from the Digby Exhibition) that currently sit in the Youth Centre. Gerry and Susan will coordinate getting them to the recycling centre.

Fundraising:
Susan and Cindy are going to get together in September to begin work on applying for charitable status for BRIDGS.

Bear River Pageant/Play: There will be a staged reading on July 28 at the Oakdene, 7:30 PM, suggested donation. Ticket prices for the play in August were set at $8 for adults and $5 for seniors and kids under 12. Ken will budget this in the future. Hal has worked well within what his funding has allowed. We are working towards making this a source of income. At the August debut, there will be special invitees—please let Sharon and Hal know if you would like to add someone to the list.

Cherry Carnival: Meetings are going well. Projected income: $1200

Executive Committee Report – Feb 08/07

BRIDGS
Executive Committee Report
February 8, 2007
Trading Post

Present:  John Malmstrom, Susan Malmstrom, Wayne Smith, Hal Theriault, Tim Wilson, Gerry Chute.

The meeting was called to order at 9:00 AM.

Bear River Pageant:  Susan gave Wayne a check for $11,500 for deposit to the Pageant account from Nova Scotia Tourism; and a check for $3,000 for deposit to the Pageant account from the County of Annapolis.  Digby has approved an additional $3,000 which has to be given final approval at their next meeting.  Hal gave Susan an invoice in the amount of $5,000 for writing, research and setting up the pageant.  All bills for the pageant need to be submitted by March 31.  MOTION: Made by Susan, seconded by Tim to proceed with work on the pageant and to pay all invoices hereto.  APPROVED.  We have a budget for costumes and props.  To find costume and set designers, we will put out a request for proposals, plus personally contact people in the village that we know have these skills.

Savings Account: John would like to set up an interest-bearing account for BRIDGS so that BRIDGS can tap the small amounts that this will yield from the funding that we receive as a slush fund for small operating expenses that are incurred.  MOTION: made by Wayne, seconded by Tim to set up an interest savings account for BRIDGS.  APPROVED. It was also suggested that the power to transfer funds from the checking to the savings account (and vice versa) should rest with the Treasurer.  MOTION: made by Susan, seconded by Tim that the Treasurer of BRIDGS will have the power to transfer funds between BRIDGS accounts.  APPROVED.

Annual Meeting:  the Annual Meeting of BRIDGS is scheduled for Wednesday, March 14.  This will be advertised in the Tributary, and posted in the Post Office.  The office that is currently up for election is that of Vice Chair.  This is a signatory position, as are the Chair and Treasurer (the Secretary has no signatory power).  It was suggested that the new constable of the Digby RCMP be contacted to see if she would like to attend as our special guest, since she is on record as someone who would like to support youth groups.

Youth Committee:  Gerry joined us this morning to report on the Youth Committee.
•    The fundraiser has been re-scheduled for Saturday, March 3, still at the Oakdene.  We need to fill the Oakdene that night, and we need to get the word out that we need more volunteers at the Youth Centre.  As m.c. that evening, Gerry will be talking about this and other issues throughout the evening.
•    We are still looking for two volunteers for the Centre, one to act as a fundraiser, the other to recruit and coordinate worker bees to cover the Centre’s hours.  At the end of April, we lose Sandy and Louise, so we have a tight deadline.  Susan is working on a small Wellness grant to get a fitness instructor for a few weeks, which might give Sandy and Louise a break for a few nights.  She will also get together with Hal to try and draft a grant proposal for a Centre coordinator through Service Canada.
•    There will be a Youth Centre meeting at 6 PM ahead of the regular BRIDGS meeting on February 14.
•    Sandy and Louise have forwarded a wish list to Gerry that we will go over at the next general meeting.

Meeting adjourned at 10:30 AM.

Minutes, December 13, 2006

BRIDGS
(Bear River Innovation, Development and Growth Society)
December 13, 2006
Trading Post (Youth Centre)

Present: Cindy Harris, Norma Wagner, Don Rice, John Malmstrom, Susan Malmstrom, Laurel Shishkov, Gerry Chute, Hal Theriault.

1. Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM.
MOTION to accept the Agenda. CARRIED.

2. Introduction of Minutes from Previous Meeting

3. New Business
Executive Committee Minutes: were read by Secretary Susan Malmstrom.

Treasurer’s Report: Treasurer Wayne Smith was absent. A Treasurer’s Report will be submitted at the next general meeting.

Communications Sub-committee: John suggested that a Communications Subcommittee be formed, and offered to chair it. We need to be sure to meet Tributary, Spectator and Courier deadlines; and we need to work on the directory that was suggested at the Village Meeting in November. Gerry, Cindy and Laurel are already working on the directory. They will contact Peter Newton to ask how best to structure this (web presence, printed version, etc.). We will also need to contact the Board of Trade regarding space on their re-launched website. Don, Cindy, Gerry and Laurel agreed to meet before the next general meeting. It was suggested that they contact Tim Wilson, as he expressed interest in assisting with the directory at the Village Meeting.

Strategic Plan Update: The Strategic Plan will be far ranging and extremely important to the community. We have received a letter of offer, which means we need to supervise the execution of the plan after putting it out to bid. A subcommittee needs to be formed to supervise and manage the execution of this bid. Gerry, John and Laurel offered to serve on this Subcommittee. They will meet as soon as BRIDGS receives the first check from the Office of Economic Development. These funds must be used by end of March, 2007, so there will be no time to lose once the check comes in. We should have a list of potential matching funding entities ready as well. BRIDGS members as well as the community at large will see the plan as it is formulated. The Strategic Plan Committee will also be responsible for the dissemination of this information to the community.

Bear River Pageant: The Nova Scotia Department of Tourism released official word that the Pageant will receive a total of $22,500 from their office. Hal was thanked for creating and drafting this application. Again, funds must be spent by the end of March, 2007. Ultimately, this project will benefit the village, with such upgrades as new equipment for the Oakdene, and summer employment. The board was reminded that these funds are specifically targeted to Pageant expenditures. John asked if Hal could write a short synopsis detailing the Pageant accomplishments thus far.

Youth Centre:
Report from the Youth Centre Task Force was delivered by Gerry:
• The Youth Committee will be working with Andre Bouchard (Municipality of Annapolis) to present their “Dance Revolution” program in the spring. This program will be targeted to any and all children throughout the community, including outlying areas. It will be offered at the Oakdene;
• A talent/variety show is in the planning stages for presentation at the Oakdene in March. This will serve as a fundraiser for the Youth Centre;
• We are currently searching for a volunteer fundraiser for the Youth Centre to take the Youth Centre Committee’s efforts to a higher level. In the meantime, proposals have been forwarded to both municipalities, and Hal will draft a proposal to Service Canada to fund an employee;

Village Meeting Follow-up: The feeling is that we had a strong turnout, and it was a very positive meeting. The discussion centered on cooperation and communication amongst the organizations, as well as the importance of volunteerism in small communities. Every organizational representative spoke positively of their group’s future plans. Our goal for the next meeting will be to triple that strong turnout!

Joint Stocks Renewal: Our joint stocks renewal is due. Secretary Susan Malmstrom will fill out the necessary paperwork before the end of our fiscal year (March).

Bear River Health Clinic Update: Norma reported that the Clinic had its official re-opening, with the Minister of Health and other dignitaries in attendance. Now that they have new staff in place, they are able to secure and provide more programs, which are currently being scheduled. The Clinic volunteers thanked BRIDGS for hosting the Village Meeting, which they were happy to use to inform community members of the re-opening.

4. Review and Adoption of Minutes from Previous Meeting
MOTION: Moved by Cindy, seconded by Don to approve and adopt the Minutes of the November 8, 2006 meeting. CARRIED.

5. Next Meeting
January 10, 2007 at 7:30 PM at the Youth Centre (Trading Post).

6. Adjournment
Motion made by Don for adjournment, CARRIED. Meeting adjourned at 9:00 PM.

Minutes, November 8, 2006

BRIDGS
(Bear River Innovation, Development and Growth Society)
November 8, 2006,
Changing Tides Restaurant (Trading Post Building)

Present: Cindy Harris, John & Susan Malmstrom, Hal Theriault, Don Rice, Tim Wilson, Gerry Chute, Wayne Smith, Rob Buckland.

1. Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM.
MOTION to accept the Agenda. CARRIED.

2. Introduction of Minutes from Previous Meeting

3. New Business: Everyone wished Hal a happy birthday.

Executive Committee Minutes: were read by Secretary Susan Malmstrom.

Treasurer’s Report: Treasurer Wayne Smith submitted a report for board approval; seconded by Cindy. ACCEPTED.

Youth Centre:
Report from the Youth Centre Task Force was delivered by Hal and Gerry:
• According to the local school bus drivers, there are 200 children in our area;
• There will be a new Youth Centre committee meeting on November 10. This committee will oversee the administration of the Youth Centre for the next 6 months and will try to meet with the volunteers on a bi-weekly basis;
• Some possible events to be explored are Christmas craft making and a seasonal concert;
• Hal has submitted a proposal to Annapolis County for operational funds. We will also forward a similar proposal to Digby. Other possible funding sources are Recreation Nova Scotia and Service Canada;
• Wayne said that the budget for the Youth Centre (when it is up and running) would be approximately $600/month;
• Wayne suggested that the mandate of what is offered at the Centre should come from the youth;
• Hal met with Linda Findlay of the Oakdene Centre. They would like to partner with the Youth Committee and BRIDGS on musical events and theatrical productions.

Village Meeting: John noted that the Village Meeting/Volunteer night has been scheduled for November 27th at the Oakdene. The Oakdene is allowing us to use the facility at no charge. BRIDGS will host the event. It will be an opportunity for all of the village organizations to talk about what has been accomplished this year, and what they plan for next year. Cindy and Susan are organizing the meeting.

Strategic Development Plan: Due to the re-structure of the RDA, there have been many delays to this, and we had to re-submit our budget. The Office of Economic Development has assured us that they will provide adequate funding for the plan.

Voice of Bear River: CBC Radio will be interviewing Gerry Chute as the “voice of Bear River” to provide a report on what is currently happening here via live early morning radio every month.

Looking to 2007: Suggestions were made as to formation of new subcommittees for 2007: Communications, Board Development, Fundraising were listed. It might be worth researching (again) charitable status, to encourage corporate donations.

4. Review and Adoption of Minutes from Previous Meeting
MOTION: Moved by Cindy, seconded by Rob to approve and adopt the Minutes of the October 11, 2006 meeting. CARRIED.

5. Next Meeting
December 13, at 7:30 PM at the Youth Centre (Trading Post).

6. Adjournment
Motion made by Cindy for adjournment, CARRIED. Meeting adjourned at 9:00 PM.

Minutes, October 11, 2006

BRIDGS
(Bear River Innovation, Development and Growth Society)
October 11, 2006,
Youth Centre (Trading Post Building)

Present: Cindy Harris, John & Susan Malmstrom, Hal Theriault, Don Rice, Nathan Waterman, Grey McKenzie, Rob Buckland.

1. Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM.
MOTION to accept the Agenda. CARRIED.

2. Introduction of Minutes from Previous Meeting

3. New Business: Introduction of and welcome to Nathan and Grey.

Executive Committee Minutes: were read by Secretary Susan Malmstrom.

Treasurer’s Report: Treasurer Wayne Smith could not be at tonight’s meeting; a report will be submitted at the next Executive Committee meeting.

Youth Centre:
• Report from the Youth Centre Task Force was delivered by Hal. Using a prepared script as a guideline, 18 volunteers surveyed by telephone Bear River and Clementsvale residents to assess community interest in a youth centre. The unofficial report back suggests that there is desire to have a youth centre, but we will have to work to put together a volunteer team to staff it. A formal report will be delivered by the Task Force to the Executive Committee by November 1.
• Funding possibilities have been investigated by Hal, including County and recreation monies. He will continue to pursue all leads. He is currently drafting a proposal to Service Canada to sponsor a managerial position, in the event that the Youth Centre goes forward. MOTION: moved by Cindy to have Hal continue to pursue funding sources for the Youth Centre. Seconded by Rob; CARRIED.
• There will be a special meeting of the telephone survey volunteers at the Youth Centre on October 12. Anyone interested may attend.

New Drop-In Centre: Grey and Nathan presented information on a new venture that they, along with their partners Elizabeth and Rose, are planning to launch in the former crafts building, next to the Cherry Brook Grocery. They will be serving coffee that they have roasted themselves, while offering everything from music to computer skills training. One of their main goals is to offer an alternative venue for young people to congregate, while promoting Bear River and village business. BRIDGS encouraged them to stay in touch so that we do not duplicate efforts, and will assist them whenever possible. They have the same overall goals in mind, such as infrastructure repair and economic development.

Bear River: The River, The Forest, The People: Hal presented a current budget on the theatrical piece that he is working on for BRIDGS. Susan and Hal will work together to gather stories and pictures that are needed for research. Hal will meet with Linda Findlay of the Oakdene board to discuss partnering with them to present the pageant. Cindy suggested that someone contact Peter Guilford regarding architectural plans for the Oakdene. Grey offered to share with Hal a similar plan done in Ontario for another group.

Strategic Development Plan: Hal presented a report on current funding for the Plan. He is in touch with ACOA and the Office of Economic Development to finalize funding.

Voice of Bear River: Hal has been contacted by CBC Radio to provide someone who is willing to give a report on what is currently happening in Bear River via live early morning radio every month. Since there were no volunteers from members present, he will continue his talent hunt.

Medical Centre Update: Hal participated in the interview process for a new administrator for the Bear River Medical Centre. They are pleased to report the hiring of full-time employee Leslie Harris.

4. Review and Adoption of Minutes from Previous Meeting
MOTION: Moved by Cindy, seconded by Rob to approve and adopt the Minutes of the September 13, 2006 meeting. CARRIED.

5. Next Meeting
November 8, at 7:30 PM at the Youth Centre (Trading Post).

6. Adjournment
Motion made by Cindy for adjournment, CARRIED. Meeting adjourned at 9:00 PM.