Minutes, June 13, 2007

BRIDGS

(Bear River Innovation, Development and Growth Society)

June 13, 2007

Trading Post (Youth Centre)

Present: John Malmstrom, Laurel Shishkov, Susan Malmstrom, Hal Theriault, Don Rice, Norma Wagner, Rob Buckland-Nicks, Cindy Harris.

1. Call to Order/Adoption of Agenda

Meeting called to order at 7:30 PM.

MOTION to accept the Agenda. CARRIED.

2. Introduction of Minutes from Previous Meetings

3. New Business

Treasurer’s Report: Treasurer Rev. Ken Perkins was not present, although he had forwarded a preliminary report prior to receiving a bank statement. The report will be presented at the next Executive Committee meeting. The May fundraiser for the Youth Centre brought in $922.

Strategic Plan: The Plan Subcommittee has been working hard and will be finished before the end of June. The real work will begin once the plan is ready. There is lots of input from other village organizations and individuals. Everyone needs to be involved to realize the goals. Hal and John will meet with the organizations once the plan is officially published.

Pageant Update: Hal will put a casting call out as soon as possible, as there is now a working script. July 14 is the target date for a staged reading at the Oakdene, and production in mid-August. Sharon Trueman is working on promotion/marketing, Robbie Bays is creating sets and acquiring props, and Carol White is producing costumes. These are the incremental steps towards instituting the pageant as an ongoing program. Eventually we would like to hire tour guides, actors (with the larger roles) and an administrator.

Youth Centre: The Musical Mayhem fundraiser was quite successful, despite wilting heat at the Oakdene. Future evenings will build on the successes of the canteen and the raffle prizes. Next show is a fall festival/Halloween theme on October 27. There will be 2 hours of entertainment, and the entertainers will limit their sets to make for a shorter evening. Advertising may include a mail drop.

Health Centre Update: Norma reported that there will be a massage therapist on Mondays; and a nurse practitioner who specializes in adults over 55 will soon be available. There will be a presentation on ovarian cancer on June 19 at 11:00 am. The next board meeting of the Health Centre will be September 1.

Subcommittee Formation: New and improved subcommittees were formed:

  • Fundraising: Rob, Gerry, Ken, Susan, Cindy

  • Board Recruitment/Membership: Don

  • Youth: Gerry, Susan

  • Pageant: Hal

  • Communications: Laurel, Cindy, Jon Pulchny (name offered by Don)

Subcommittee members are encouraged to recruit others to their respective committees, and will be reporting at future meetings on their progress.

Cherry Carnival Update: Gerry, Cindy and Susan met with Darryl Jelfs, regarding the auction. We will need 12 volunteers (some with trucks) to assist with items pick-up. We will also need 2 teams to work 2 shifts (12:30-2:30 and 2:30-4:30) on Carnival Day (Saturday, July 21). An announcement in the form of a mail-drop will go out from the Firehall at the end of June.

Bear River Signage: Rob has some very nice signs that should go up around Bear River as soon as possible. Locations need to be selected, and lumber and hardware acquired. Don, Gerry, Hal and John volunteered to meet with Rob and work on this.

Meetings’ Minutes: Due to the Strategic Plan meeting and our Annual Meeting, the minutes from both the April and May meetings required approval. For the April Meeting: Cindy made a motion for approval, seconded by Don. For the May meeting: Cindy made a motion for approval, seconded by Gerry.

4. Next Meeting

July 11, 2007 at 7:30 PM at the Youth Centre—new location (upstairs at the Trading Post).

5. Adjournment

Motion made by Cindy for adjournment, CARRIED. Meeting adjourned at 9:00 PM.

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Executive Committee Report – May 31, 2007

BRIDGS
Executive Committee Report
May 31, 2007
Trading Post

Present: John Malmstrom, Susan Malmstrom, Rev. Ken Perkins, Hal Theriault.

The meeting was called to order at 8;30 AM.

Variety Night, May 26: Although the room was very hot and the night was long, we had a great crowd and raised over $900. For future events, it was decided that all volunteer performers would be limited to 3 songs or 15 minutes of performance time, whichever comes first, with the emcee one the stage during applause for the third tune thanking the performer(s). Time negotiations for any special guest headliners may be customized. All posters and other notices will list the beginning and end times (i.e. 7:30 – 9:30 PM), which will be observed, just like a meeting.

Active Saturdays Update: Active Saturdays! is going well, thanks to our enthusiastic sports coordinator Caroline Draper. Gerry will be hosting ballfield cleanup on June 9, and there will be a skateboard clinic on June 16, and a special karate demo on June 23.

BRIDGS Meetings: Susan reminded the committee that since the last two regular BRIDGS meetings have been given over to Consultant Donna Hatt and the Bear River Strategic Plan, we’ve fallen behind on conducting regular BRIDGS business; most importantly, a call for revitalized subcommittees, i.e. Fundraising, Youth, Board Development/Recruitment, Pageant, Communications. This should be addressed at the next meeting.

Bear River Pageant: Hal gave an update that we will have a draft script within two weeks, and will be able to have a reading/open rehearsal staged sometime in August. More importantly, we need to put out a call for players.

Cherry Carnival: Cindy, Hal, Gerry and Susan are meeting with Darryl to coordinate the partnership between the Firehall and the Youth Centre to administer the auction. Cindy and Susan are working on putting together a volunteer force; Gerry will work with Darryl on pickup.

BRIDGS Blog: Future Bear River resident Flora Doehler has voluntarily created a blog with comprehensive information related to BRIDGS, including photos, minutes of all meetings, announcements, email address, etc. All members of the Executive Committee have seen the blog and are very impressed with it. MOTION: for BRIDGS to endorse the blog, and to publicize the address, made by Susan, seconded by Ken. APPROVED. The blog will be presented at the next general meeting.

Meeting adjourned at 10:00 AM.

Minutes, AGM, April 11, 2007

BRIDGS
Annual General Meeting
(Bear River Innovation, Development and Growth Society)
April 11, 2007
Trading Post (Youth Centre)

Present: John Malmstrom, Laurel Shishkov, Sandy Burrell, Gerry Chute, Susan Malmstrom, Hal Theriault, Cindy Harris, Don Rice, Norma Wagner, Jay Stone, Cheryl Stone, Ken Perkins, Wayne Smith, Rob Buckland-Nicks, Carolyn Sloan, Zoe Knorek-Onysko, Leslie Harris, Doug Harris. Special Guest: Consultant Donna Hatt.

1. Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM.
MOTION to accept the Agenda. CARRIED.

2. Chair’s Annual Report: John gave the Chairman’s update on BRIDGS (see attached).

3. Treasurer’s Report: Treasurer Wayne Smith submitted a report for approval. Seconded by
Sandy. APPROVED.

4. Membership: The Membership Committee (Susan, Rob and Hal) recommended that an annual membership be implemented. (See attached.) Zoe suggested that we offer a special rate of $20 for a 5 year membership. After some discussion, it was decided that the special memberships to be offered to people living outside of the region will be non-voting only. MOTION: To implement BRIDGS memberships as outlined by the Membership Committee, with the addition of a discounted rate for multiple-year membership and non-voting status for those who would like to join but live outside of the designated membership area, made by Susan, seconded by Cindy. PASSED.

5. New Officers: The Nominating Committee (Cindy, Don) presented the slate of officers for 2007. John thanked the two officers who were rotating off: Wayne Smith, Treasurer, who is moving out of the area; and Tim Wilson, Vice Chair, who has work commitments that will not allow him to serve as an officer next year. Both of them did an outstanding job, and Tim will continue to serve on various committees as time permits. The proposed Executive Committee roster for 2007 is: John Malmstrom, Gerry Chute, Susan Malmstrom, Ken Perkins, Rob Buckland-Nicks, Tim Wilson, Pam Barron, Don Rice, and Cindy Harris. Proposed Officers are: John Malmstrom, Chair; Gerry Chute, Vice Chair; Rev. Ken Perkins, Treasurer; and Susan Malmstrom, Secretary. As a reminder, the Secretary does not have signatory power. Motion was made by Don to approved the proposed slate, seconded by Wayne. CARRIED.

6. Historical Society AGM: John attended the AGM, where it was reported that they have received a grant from Digby to fix the flooring of the Green Lantern building, which will serve as the Society’s new home. Due to problems of damp, the archival materials will be stored elsewhere.

7. Strategic Plan: John introduced Consultant Donna Hatt; she presented preliminary findings which will shape the draft of the Bear River Strategic Plan. Donna will be joining us at the next general BRIDGS meeting to discuss her research before the final version of the plan is published.

8. Next Meeting: May 10, 2007 at 7:30 PM at the Youth Centre (Trading Post).

9. Adjournment: Motion made by Don for adjournment, CARRIED. Meeting adjourned at 9:30 PM

Minutes, AGM, April 11, 2007

BRIDGS
Annual General Meeting
(Bear River Innovation, Development and Growth Society)
April 11, 2007
Trading Post (Youth Centre)

Present: John Malmstrom, Laurel Shishkov, Sandy Burrell, Gerry Chute, Susan Malmstrom, Hal Theriault, Cindy Harris, Don Rice, Norma Wagner, Jay Stone, Cheryl Stone, Ken Perkins, Wayne Smith, Rob Buckland-Nicks, Carolyn Sloan, Zoe Knorek-Onysko, Leslie Harris, Doug Harris. Special Guest: Consultant Donna Hatt.

1. Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM.
MOTION to accept the Agenda. CARRIED.

2. Chair’s Annual Report: John gave the Chairman’s update on BRIDGS (see attached).

3. Treasurer’s Report: Treasurer Wayne Smith submitted a report for approval. Seconded by
Sandy. APPROVED.

4. Membership: The Membership Committee (Susan, Rob and Hal) recommended that an annual membership be implemented. (See attached.) Zoe suggested that we offer a special rate of $20 for a 5 year membership. After some discussion, it was decided that the special memberships to be offered to people living outside of the region will be non-voting only. MOTION: To implement BRIDGS memberships as outlined by the Membership Committee, with the addition of a discounted rate for multiple-year membership and non-voting status for those who would like to join but live outside of the designated membership area, made by Susan, seconded by Cindy. PASSED.

5. New Officers: The Nominating Committee (Cindy, Don) presented the slate of officers for 2007. John thanked the two officers who were rotating off: Wayne Smith, Treasurer, who is moving out of the area; and Tim Wilson, Vice Chair, who has work commitments that will not allow him to serve as an officer next year. Both of them did an outstanding job, and Tim will continue to serve on various committees as time permits. The proposed Executive Committee roster for 2007 is: John Malmstrom, Gerry Chute, Susan Malmstrom, Ken Perkins, Rob Buckland-Nicks, Tim Wilson, Pam Barron, Don Rice, and Cindy Harris. Proposed Officers are: John Malmstrom, Chair; Gerry Chute, Vice Chair; Rev. Ken Perkins, Treasurer; and Susan Malmstrom, Secretary. As a reminder, the Secretary does not have signatory power. Motion was made by Don to approved the proposed slate, seconded by Wayne. CARRIED.

6. Historical Society AGM: John attended the AGM, where it was reported that they have received a grant from Digby to fix the flooring of the Green Lantern building, which will serve as the Society’s new home. Due to problems of damp, the archival materials will be stored elsewhere.

7. Strategic Plan: John introduced Consultant Donna Hatt; she presented preliminary findings which will shape the draft of the Bear River Strategic Plan. Donna will be joining us at the next general BRIDGS meeting to discuss her research before the final version of the plan is published.

8. Next Meeting: May 10, 2007 at 7:30 PM at the Youth Centre (Trading Post).

9. Adjournment: Motion made by Don for adjournment, CARRIED. Meeting adjourned at 9:30 PM

Minutes, October 18, 2005

BRIDGS
(Bear River Innovation, Development and Growth Society)
Tuesday October 18, 7:30
Bear River First Nations Band Hall

Present:  Cindy Harris, George & Pam Barron, Jane Kingston, John & Susan Malmstrom, Andrew Riddles, Hal Theriault, Jeremy Morine, John Harris, David Isles, Don Rice, Seretha Balcom, Rob Buckland-Nicks, Jay & Cheryl Stone, Grey Mckenzie, Mary Harris.

1. Call to Order
Meeting called to order at 7:30 PM

2. Introductions
Seretha Balcom was welcomed as a first time visitor.

3. Introduction of Minutes from Previous Meeting
It was noted that BRIDGS member Wayne Smith is not a member of the Youth Subcommittee.  The minutes will reflect this change.

4. New Business
John Malmstrom thanked Suzette Delmage, former BRIDGS Secretary, for all of her hard work, and for helping to create the format for our agendas.  In addition, Suzette provided us with research on board structure which was very helpful.  BRIDGS wishes Suzette well in her new role at the Lifeplex Wellness Centre.  Also, thanks were made to Don Rice for making a passionate and eloquent statement to the members of the Bear River Board of Trade at their recent meeting on behalf of the formation of BRIDGS.

John also stated that while BRIDGS continues to make progress as we are being well received by the local politicians and potential funders, the real work is just beginning.  The real progress we will make will not be accomplished via our regular meetings.  Rather, it will happen through subcommittee work sessions such as our Youth Subcommittee and the Village Meeting Subcommittee.  These groups, who will elect their own chairs, will then report back at our full BRIDGS meetings on their decisions made and work accomplished.

5.  Subcommittee Meeting Presentations
Youth Subcommittee:
The Youth Subcommittee has made great progress.  They will next be working on how to raise funds to accomplish their goals.  They may have access to a grant from the Oakdene, and will be talking to Suzette Delmage about some possible funding sources.  They are also discussing volunteerism, as well as forming a youth jobs committee.  John Malmstrom noted that open-ended fundraising can be discouraging, and suggested that the Subcommittee work on drafting a budget to get a sense of accomplishment.  Also, named fundraisers can earn more visibility in the community.  Andrew suggested that Convergys would be a good corporation to approach for a donation.  The Subcommittee is working towards opening their coffeehouse by December 15th of this year.  The BRIDGS members were impressed by the work of the Subcommittee and many  are willing to volunteer their time to ensure the success of the coffeehouse.

Village Meeting Subcommittee:
The Village Meeting will take place on Wednesday, November 9 from 7 – 9 PM, location TBA.  Tim Wilson is designing our announcement flyer, which Hal will copy at the MLA’s office.  This will go through Canadian Post to everyone who has a mailbox in Bear River.  The cost will be $53.  John Malmstrom called for a vote to raise the funds necessary to circulate the flyer.  Motion carried, and a hat was passed.  $70 was raised.  George asked if income tax receipts would be available for such donations.  Acting Treasurer Jane Kingston will get a receipt book.  After we receive our charitable status, receipts will be available.

The format of the meeting will be an introduction to BRIDGS by Hal and John, followed by discussion of Bear River’s strengths, weaknesses, and areas for opportunity in groups.  The BRIDGS members will need to facilitate these small group discussions.  At our next regular meeting, we will finalize this format and prepare everyone for this crucial community meeting.

6. Continuing Business
Politico/funding Updates:
Hal met with Keith Robichaud.  There is new federal funding becoming available for
municipal infrastructure.  Bear River is in a unique situation, since we sit between two
municipalities There is money set aside this year for a survey on our sewer and water
issues.  The political will is there to address these; it will take up to 4 to 5 years before anything is really accomplished.  Another issue is that Bear River’s population is small.  We need to work all three levels of government.  Annapolis County is willing to work on a grassroots plan with one umbrella organization, such as BRIDGS, if the community Is supportive overall.  We need to demonstrate some small successes to increase our visibility to the community and to the funders.  Hal meets next with the Warden of Digby County.  It was noted that we will have to keep up an aggressive public relations campaign as successes are achieved.

Discussion was raised regarding publicity for the upcoming village meeting.  It was
decided to present a press release after the meeting, as the presence of the press could be
distracting and a negative for the participants.  The two local papers will receive a press
release following the meeting.  Tim Wilson may be able to contact the CBC.  Hal will invite
the MLA’s to the meeting, however.

7.    Review and Adoption of Minutes from Previous Meeting
Motion made by Cindy Harris, seconded by Pam Barron to adopt the minutes of the October 4 meeting with the change previously noted.  CARRIED.

8.  Next Meeting
November 8, at 7:30 pm at the Bear River First Nations Band Hall. We will be making
final preparations for the next night’s Village Meeting.

9.    Adjournment
Motion made by Jane Kingston for adjournment, seconded by Susan Malmstrom.  CARRIED.  Meeting adjourned at 8:45 PM.