Minutes, May 9, 2007

(Bear River Innovation, Development and Growth Society)
May 9, 2007
Trading Post (Youth Centre)

Present: John Malmstrom, Laurel Shishkov, Brian & Gill Chapman, Susan Malmstrom, Hal Theriault, Don Rice, Norma Wagner, Jay Stone, Cheryl Stone, Beth Earle, Rob Buckland-Nicks, Ron & Leslie Harris, Cindy Harris. Special Guest: Consultant Donna Hatt.

1. Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM.
MOTION to accept the Agenda. CARRIED.

2. Introduction of Minutes from Previous Meeting

3. New Business
Digby Exhibition: Leslie Harris asked for assistance with clean up at the Exhibition grounds on May 19, following an ox pull. BRIDGS members were asked to meet at the grounds at 10:00 AM. Any deposits on refundables will be donated to the Youth Centre.

Treasurer’s Report: Treasurer Rev. Ken Perkins submitted a report, and called for a motion to approve. Seconded by Cindy. APPROVED. John thanked those who have submitted their membership fees, and asked that those who have not to please do so as soon as possible.

Strategic Plan: Consultant Donna Hatt led those in attendance through group exercises intended to provide feedback for the Bear River Strategic Plan.

4. Next Meeting
June 13, 2007 at 7:30 PM at the Youth Centre—new location (upstairs at the Trading Post).

5. Adjournment
Motion made by Don for adjournment, CARRIED. Meeting adjourned at 9:00 PM.


Minutes, August 9, 2006

(Bear River Innovation, Development and Growth Society)
August 9, 2006,
Youth Centre (Trading Post Building)

Present: Cindy Harris, John & Susan Malmstrom, Hal Theriault, Wayne Smith, Tim Wilson, Don Rice, Norma Wagner, Larry Knox, Flora Doehler, Jesse Doehler-Knox, Nikki Sang, Julian & Barbara Graham, Glendean Parker.

1. Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM.
MOTION to accept the Agenda made by Cindy Harris, seconded by Don Rice. CARRIED.

2. Introduction of Minutes from Previous Meeting

3. New Business

Executive Committee Minutes: were read by Secretary Susan Malmstrom.

Treasurer’s Report: Wayne Smith submitted a Treasurer’s Report. All of the information reflects all expenses that have been paid to date. He has access to the information on-line at any time. He noted that the report reflects that we have assets for the first time. When the bank statement is received, it will be faxed to Wayne so that he has a copy before the general meeting. MOTION to accept the Treasurer’s Report was made by Wayne, seconded by Cindy. CARRIED. MOTION was made to reconcile the Treasurer’s Report with the bank statement by Wayne Smith, seconded by Julian Graham. CARRIED. Don Rice suggested that it is not necessary to read aloud the Treasurer’s Report line by line as this will bog down future meetings.

Youth Centre: Youth Committee Chair Tim Wilson reported on the following:
• The painting party attracted about a dozen participants, including parents.
• The insurance bill cannot be pro-rated, since we are one of 120 other participants in the policy. This means that we have an upcoming insurance bill of $525 due on October 1st, which presents a challenge. It is critical that the Youth Centre is successfully launched in order to maintain credibility with the village and with funders. We will have to find a way to pay for this (plus the rent, which will also be due). Suggestions of a fundraiser or a partnership with the local PTAs were made. If the Youth Centre could offer a program such as homework help, we may be able to partner with the schools.
• A planned budget for the next six months should be drawn up.
• In the next six weeks, volunteer staffing needs to be put into place. A roster of volunteers from amongst parents and BRIDGS members needs to be made. Jane Kingston and Bonnie Macleod will approach the parents of the local teenagers. We need to find out from the insurers if background checks are mandatory for volunteers. (Andre Bouchard would be a good contact for this.)
• Ages 14-16 are the target youth audience.
• September 16th is the tentative grand opening day.
• The upstairs of the Trading Post is also available to the Youth Committee to rent. Glendean Parker said that she could take to BREDS an offer of an additional $50 per month for the space. It is a large space with a restroom.
• Hal suggested an emergency meeting of the Youth Committee to discuss funding possibilities with Andre Bouchard. Hal and Susan offered to attend the meeting. Tim will contact everyone with a date.

Strategic Plan: There has been no news on the Strategic Plan since our last general meeting.

New Business:
• A letter from Adrian Potter was published in the Digby Courier on July 27. The two main points that must be countered are: 1) Funding that BRIDGS receives should be used for a water delivery system for the village; 2) BRIDGS is not being truthful regarding our relationships with other organizations. In address to the first issue, government support is always mandated to specific expenditures and must be allocated accordingly. In address to issue #2, John talked to Daryl Jelfs of the Fire Hall and Mary Golding of the Legion Auxiliary, and both re-iterated their support of BRIDGS. Rather than rebutting the letter in a subsequent issue of the Courier, the Executive Committee decided that it was more prudent to address Mr. Potter’s concerns in a personal letter, which also served as an invitation to attend a BRIDGS meeting. Since there has been no follow-up in the Courier, the issue is currently tabled.
• Town Meeting: To bring the village up-to-date on what the local volunteer organizations have been accomplishing, and hope to accomplish in the coming year, BRIDGS would like to organize a joint community meeting where they would have the opportunity to share their information with everyone else. Invitees will include BREDS, the Board of Trade, the Ladies Auxiliary, the Fire Hall and the Medical Clinic (plus any other group that would like to participate). John volunteered to begin to make contact with the directors of these groups to ascertain if the other groups are amenable to this idea. MOTION was made to launch a community-wide meeting to showcase the volunteer organizations of Bear River by Tim Wilson, seconded by Julian Graham. CARRIED.
• Save the Ferry Rally: The Digby Ferry to St. John is in danger of being closed. Everyone is encouraged to bring a sign and make some noise at an upcoming rally at the Ferry Terminal on Friday, August 11, 11:30 AM.

5. Review and Adoption of Minutes from Previous Meeting
MOTION: Moved by Cindy Harris, seconded by Julian Graham to approve and adopt the Minutes of the July 12, 2006 meeting. CARRIED.

6. Next Meeting
September 13, at 7:30 PM at the Youth Centre (Trading Post).

7. Adjournment
Motion made by Susan Malmstrom for adjournment, CARRIED. Meeting adjourned at 9:30 PM.

Executive Committee Report – May 24/06

Executive Committee Report
May 24, 2006
Trading Post/Youth Centre

Present: John Malmstrom, Wayne Smith, Susan Malmstrom, Hal Theriault.

The meeting was called to order at 10:00 AM.

• Informal Treasurer’s Report: One cash donation of $40.00 was received. It was decided that a petty cash fund would be established, initially funded at $40.00. Current total in the BRIDGS’ account, including petty cash, is $1,251.40. The Secretary will collect receipts and keep an accurate listing of any expenditures from petty cash, which will be forwarded to the Treasurer prior to each report. The Treasurer’s reports will reflect the date that they are submitted, usually the day of the general meeting or close to it.

• Youth Centre: John spoke with Andre Bouchard, who is willing to assist with opening the Centre by providing the basic framework for programming and management. He suggested a meeting by special invitation for the village young people, which he could facilitate. Current infrastructure needs include: carpet strip to secure the carpet, toilet needs to be put together, electricity needs to be hooked up, hot water needs to be hooked up, doorknob needs to be put in the bathroom door. Nova Scotia Recreation needs to be contacted regarding our application, since we cannot get liability insurance (and can’t have young people in the space) before we have this.

• Recent Achievements: John and Hal met with the municipality of Annapolis County, to get their endorsement of the BRIDGS vision statement. It is critical to have the municipalities’ endorsements in order to secure funding for a strategic plan. Hal is working on a cultural activities program outline for possible funding.

• Next Goals: BRIDGS needs to form subcommittees to involve the membership in upcoming activities, most notably the youth centre.

1. For the next general meeting, we will meet in the youth centre space. Susan will let people know to bring their own chairs.
2. Hal will contact Cameron Smith of the Fire Hall to offer to set up a concert for Cherry Carnival, and will continue to work on grant proposals.
3. Wayne will forward an updated Treasurer’s Report to John, as he cannot attend the general meeting.
4. John will contact Nova Scotia Power regarding electricity for the space.
5. John and Hal will meet next with the municipality of Digby.

Meeting adjourned at noon.

Minutes, May 10, 2006

(Bear River Innovation, Development and Growth Society)
May 10, 2006
Bear River First Nations Cultural Center

Present: Cindy Harris, John & Susan Malmstrom, Hal Theriault, David Isles, Don Rice, Rob Buckland, George Barron, Tim Wilson, Julian Graham, Wayne Smith.

1. Call to Order
Meeting called to order at 7:30 PM

2. Introduction of Minutes from Previous Meeting

3. New Business
Executive Committee Minutes: were read by Secretary Susan Malmstrom.
BRIDGS Liaisons: as per the suggestion of the Executive Committee, it was decided that a good way to connect with the other organizations in town was to assign BRIDGS members to act as go-betweens for these groups. The liaisons don’t need to attend the other groups’ meetings, although many of them are already doing this; they only need to contact the group prior to a BRIDGS general meeting to see if the other organization has any concerns that they would like to see raised at our meeting. The assignments are: Fire Hall: Cindy Harris, Oakdene: Cindy Harris, BREDS: Rob Buckland, Health Centre: Don Rice, Legion: Susan Malmstrom.
New Member: Julian Graham, a supporter of the Youth Centre, was welcomed as he joined us for the first time.
Treasurer’s Report: Wayne Smith presented his initial report. John suggested that in future reports, noting pending receipts and debits would be helpful. George suggested that it might be worthwhile to research the pros and cons of charitable status for the organization. Cindy offered to look into this for the next meeting. MOTION to accept the Treasurer’s Report made by Wayne Smith, seconded by Cindy Harris. CARRIED.

4. Youth Centre: Power still needs to be hooked up and the toilet installed. John offered to come by and get this done. Supplies need to be purchased. Rob suggested approaching Wilson’s Hardware to see if they could donate supplies, or sell them to us at a discount; Hal offered to look into this. Equipment, signage and programming were discussed at length. John and Hal will contact Andre Bouchard for assistance. We cannot have anyone other than board members in the space, however, until liability insurance has been purchased. We are still waiting for membership status from Recreation Nova Scotia, so that we can get insurance through them at a discounted rate.

5. Strategic Development Plan: John and Hal met with Louise Watson of the Office of Economic Development. They will provide funding for the initial investment of $10,000. The estimate for the overall cost may be around $30,000. We will have to put this out to tender. It will be necessary to have the endorsement of both the municipalities to proceed with the plan, via a token amount of funding. John and Hal are scheduled to present to the Municipality of Annapolis on May 16. The strategic plan is a critical step for moving BRIDGS forward; we cannot secure any kind of substantial funding without it. Hal is also conducting ongoing research of cultural and tourism grant opportunities.

6. Review and Adoption of Minutes from Previous Meeting
MOTION: Moved by Cindy Harris, seconded by Don Rice to approve and adopt the Minutes of the March 29, 2006 meeting. CARRIED.

7. Next Meeting
June 14, at 7:30 pm at the Youth Centre (Trading Post).

8. Adjournment
Motion made by Tim Wilson for adjournment, seconded by Susan Malmstrom.
CARRIED. Meeting adjourned at 9:00 PM.

Executive Committee Report – Apr 18/06

Executive Committee Report
Tuesday, April 18, 2006
Bear River First Nations Cultural Center

Present: John Malmstrom, Tim Wilson, Wayne Smith, Susan Malmstrom, David Isles, Hal Theriault.

The meeting was called to order at 10:00 AM.

• Informal Treasurer’s Report: BRIDGS currently has $1,634 total. John, Wayne and Tim will need to meet with the CIBC in Digby on April 19 to set up a chequing account.

• Youth Centre Management: Hal and David will conduct research on funding for a possible position to manage the Youth Centre. Possible funding agencies include: Service Canada and Nova Scotia Recreation.

• Recent Achievements: John reported that BRIDGS has successfully secured donations, engaged benefactors, and initiated strong local press contacts. Areas of improvement: all public information needs to be consistent with everyone clear on all of the facts.

• Youth Centre Opening: Everyone agreed that we should start with a “soft” opening, and hold off the grand opening and announcement to the press until we have been opened for a couple of weeks.

• Next Goals: Everyone agreed that we need to be moving forward with our next goals. Next up: development of a formal strategic plan; and funding for a heritage play.

• BRIDGS Liaisons: Susan suggested that rather than counting on members of other Bear River organizations to regularly attend our meetings, perhaps BRIDGS members could volunteer to serve as liaisons, that is, BRIDGS members would contact organizations (which they may already have ties to) prior to each BRIDGS meeting to see if that organization has relevant concerns that they would like BRIDGS to be informed about.

1. John and Wayne will meet with the CIBC to open an account; Tim will sign the signature card;
2. John will coordinate with Jane Kingston to finish securing insurance for the Youth Centre;
3. Wayne will draft a balance sheet to present at the next regular meeting;
4. Susan will forward official thank you letters to donors;
5. John will meet with BREDS to sign the Youth Centre lease;
6. Hal will research funding sources for the next goals.

Meeting adjourned at noon.