(Bear River Innovation, Development and Growth Society)
August 9, 2006,
Youth Centre (Trading Post Building)
Present: Cindy Harris, John & Susan Malmstrom, Hal Theriault, Wayne Smith, Tim Wilson, Don Rice, Norma Wagner, Larry Knox, Flora Doehler, Jesse Doehler-Knox, Nikki Sang, Julian & Barbara Graham, Glendean Parker.
1. Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM.
MOTION to accept the Agenda made by Cindy Harris, seconded by Don Rice. CARRIED.
2. Introduction of Minutes from Previous Meeting
3. New Business
Executive Committee Minutes: were read by Secretary Susan Malmstrom.
Treasurer’s Report: Wayne Smith submitted a Treasurer’s Report. All of the information reflects all expenses that have been paid to date. He has access to the information on-line at any time. He noted that the report reflects that we have assets for the first time. When the bank statement is received, it will be faxed to Wayne so that he has a copy before the general meeting. MOTION to accept the Treasurer’s Report was made by Wayne, seconded by Cindy. CARRIED. MOTION was made to reconcile the Treasurer’s Report with the bank statement by Wayne Smith, seconded by Julian Graham. CARRIED. Don Rice suggested that it is not necessary to read aloud the Treasurer’s Report line by line as this will bog down future meetings.
Youth Centre: Youth Committee Chair Tim Wilson reported on the following:
• The painting party attracted about a dozen participants, including parents.
• The insurance bill cannot be pro-rated, since we are one of 120 other participants in the policy. This means that we have an upcoming insurance bill of $525 due on October 1st, which presents a challenge. It is critical that the Youth Centre is successfully launched in order to maintain credibility with the village and with funders. We will have to find a way to pay for this (plus the rent, which will also be due). Suggestions of a fundraiser or a partnership with the local PTAs were made. If the Youth Centre could offer a program such as homework help, we may be able to partner with the schools.
• A planned budget for the next six months should be drawn up.
• In the next six weeks, volunteer staffing needs to be put into place. A roster of volunteers from amongst parents and BRIDGS members needs to be made. Jane Kingston and Bonnie Macleod will approach the parents of the local teenagers. We need to find out from the insurers if background checks are mandatory for volunteers. (Andre Bouchard would be a good contact for this.)
• Ages 14-16 are the target youth audience.
• September 16th is the tentative grand opening day.
• The upstairs of the Trading Post is also available to the Youth Committee to rent. Glendean Parker said that she could take to BREDS an offer of an additional $50 per month for the space. It is a large space with a restroom.
• Hal suggested an emergency meeting of the Youth Committee to discuss funding possibilities with Andre Bouchard. Hal and Susan offered to attend the meeting. Tim will contact everyone with a date.
Strategic Plan: There has been no news on the Strategic Plan since our last general meeting.
• A letter from Adrian Potter was published in the Digby Courier on July 27. The two main points that must be countered are: 1) Funding that BRIDGS receives should be used for a water delivery system for the village; 2) BRIDGS is not being truthful regarding our relationships with other organizations. In address to the first issue, government support is always mandated to specific expenditures and must be allocated accordingly. In address to issue #2, John talked to Daryl Jelfs of the Fire Hall and Mary Golding of the Legion Auxiliary, and both re-iterated their support of BRIDGS. Rather than rebutting the letter in a subsequent issue of the Courier, the Executive Committee decided that it was more prudent to address Mr. Potter’s concerns in a personal letter, which also served as an invitation to attend a BRIDGS meeting. Since there has been no follow-up in the Courier, the issue is currently tabled.
• Town Meeting: To bring the village up-to-date on what the local volunteer organizations have been accomplishing, and hope to accomplish in the coming year, BRIDGS would like to organize a joint community meeting where they would have the opportunity to share their information with everyone else. Invitees will include BREDS, the Board of Trade, the Ladies Auxiliary, the Fire Hall and the Medical Clinic (plus any other group that would like to participate). John volunteered to begin to make contact with the directors of these groups to ascertain if the other groups are amenable to this idea. MOTION was made to launch a community-wide meeting to showcase the volunteer organizations of Bear River by Tim Wilson, seconded by Julian Graham. CARRIED.
• Save the Ferry Rally: The Digby Ferry to St. John is in danger of being closed. Everyone is encouraged to bring a sign and make some noise at an upcoming rally at the Ferry Terminal on Friday, August 11, 11:30 AM.
5. Review and Adoption of Minutes from Previous Meeting
MOTION: Moved by Cindy Harris, seconded by Julian Graham to approve and adopt the Minutes of the July 12, 2006 meeting. CARRIED.
6. Next Meeting
September 13, at 7:30 PM at the Youth Centre (Trading Post).
Motion made by Susan Malmstrom for adjournment, CARRIED. Meeting adjourned at 9:30 PM.