Minutes, March 29, 2006

(Bear River Innovation, Development and Growth Society)
Tuesday, March 29, 2006
Bear River First Nations Cultural Center

Present:  Cindy Harris, Jane Kingston, John & Susan Malmstrom, Hal Theriault, David Isles, Don Rice, Rob Buckland, Tiiu Poder, Mary Golding, Glendean Parker.  Special Guests: Cameron Smith, Bear River Fire Hall; Deputy Warden Jimmy McAlpine, Municipality of Digby; Cpl. Ron Koknevicius, RCMP, Digy Detachment; Carol White, Hillsburg United Church.

1. Call to Order
Meeting called to order at 7:30 PM

2. Introduction of Minutes from Previous Meeting

3. New Business
Hillsburg United Church Donation:  Carol White presented David Isles with a check from the Church in the amount of $125 towards the launch of the Youth Centre.
Fire Hall Presentation:  Cameron Smith of the Bear River Fire Hall made a presentation regarding the ongoing need for additional volunteers for the Fire Hall’s regular duties and programs, and the additional need for workers when the Cherry Carnival planning gets underway for this year’s event (slated for July 15).  The following are opportunities for BRIDGS members to get involved:
i)    Regular firefighting duties, including truck and hall maintenance
ii)    Breakfast Fundraiser—First Saturday of every month: serving, cooking. dishwashing, etc.
iii)    Cherry Carnival: need help with the auction, manning booths, picking up garbage, giving directions, managing crowds, running other errands as needed
iv)    Junior Firefighters: this is a new initiative that the Fire Hall is launching to get youth involved and line up potential future firefighters.  BRIDGS may also be able to help with creating a youth float for the Cherry Carnival with the Junior Firefighters.
Please contact Cameron any time to volunteer: 467-0440, or email: bearriverfd@pitzo.com.  Don suggested that the Fire Hall keep running notices in the Tributary to try and attract more volunteers.
Meeting Dates: Susan suggested an alternative to the current twice-monthly meeting schedule.  It was proposed that the officers meet ahead of each monthly meeting to formulate the agenda and take care of regular, ongoing duties.  This would necessitate the entire Board to only need to convene once per month.  MOTION: Moved by Cindy Harris to convene the officers once per month, to precede a monthly meeting by the full board.  Seconded by Jane Kingston.  CARRIED.
New Treasurer: Wayne Smith has offered to step in as Treasurer, to take over for Jane who was Acting Treasurer.  When Wayne returns from Ontario, the other officers will meet with him to open a checking account and establish signing authority.  MOTION: Moved by Rob Buckland that the Offices of Chair, Vice Chair or Treasurer will have signing authority, any two of the three signatures being necessary to issue a check on behalf of BRIDGS.  Seconded by Don Rice.  CARRIED.  (Other duties of the Treasurer will include establishing and maintaining a current balance sheet, drafting proposed budgets, implementing an annual audit, and creating a receipt system for donations.)
Health Centre: The question was raised as to what BRIDGS might do for the Health Centre, which recently suffered a devastating fire.  Currently, their board is waiting to hear from their insurance company.  Hal and Susan had recently attended their annual general meeting, where Hal suggested that they contact the Job Creation Partnership to hire a manager via federal funding.  The South West Health Authority recently turned them down for a proposal for an employee. Jimmy and Brian Coker (their board member) met to discuss the rebuilding effort.    Hal will contact Shirley Isles to see if they need assistance with writing proposals.  BRIDGS can also offer any letters of support that might help.  Glendean said that the Ladies Auxiliary of the Legion will organize a benefit on the Centre’s behalf, and that BRIDGS members could help with this, along with the Fire Hall, Board of Trade, and the local churches.
Water & Sewage Issues: Jimmy announced that the proposed Water Study (critically important for the area) has been approved and added to this year’s budget and  is definitely on the Municipalities’ schedule.  Once funding is secured for the project, which will involve many upgrades and adjustments, it will be put forward for tender.

4.  Subcommittee Meeting Presentations
Youth Subcommittee:
David presented the latest fundraising report, as well as a draft of a monthly budget proposal.  Other potential revenue streams: Malmstrom Studios will donate (up to) $100 in a match challenge grant to other local art studios; Jane (along with Bonnie Macleod) created and donated a garden/spring-themed basket for raffle—David will contact Sobey’s to set up a donation table day; Rob has donated 2 bicycles which after repair, might be rented out to tourists this summer; bottle drives were discussed, with Jimmy offering advice to make them a success (pre-publicity is key—along with a central donation centre and 4 or 5 trucks).  Jimmy also advised BRIDGS to submit a financial report and project budget in the form of a proposal to both municipalities, which he would support.  Rob also suggested a for-charge service to pick up materials for recycling or proper disposal.
Liability insurance for the Youth Centre is the priority expense for BRIDGS that will be aquired as soon as enough funding is secured, Jane having completed the research to identify the appropriate insurer.  Once this hurdle is passed, we will be able to launch the Centre.

5.  Review and Adoption of Minutes from Previous Meeting
MOTION:  Moved by Jane Kingston, seconded by Rob Buckland to approve and adopt the Minutes of the January 24, 2006 meeting. CARRIED.

6.  Next Meeting
May 10, at 7:30 pm at the Bear River First Nations Cultural Centre.

7.  Adjournment
Motion made by Cindy Harris for adjournment, seconded by Rob Buckland.
CARRIED.  Meeting adjourned at 8:45 PM.

Personal Information Responses

Personal Information Responses
(Based on 23 Submitted Forms)

8 emails
13 mail
2 no* *already on the email list

12 yes
2 no
2 maybe
6 blank

Other Organizations
Legion: 3
Church: 4
Health Clinic: 1
Ladies Auxiliary of the Legion: 2
Board of Trade: 2
Digby Exhibition: 2
Historical Society: 2
Fire Dept.: 2
Peace Garden: 1

“Special Skills” listed:
Grunt work
water/sewage operations
music festival organization
Government (our MLA)
organizational skills
IT skills

• Vision sounds good.
• Very good to see some positive input—especially from youth group.
• I’m very encouraged to see what your group is doing.
• It felt human and small town and clear.
• How do we demonstrate solidarity to funding organizations?
• SAVE THE OAKDENE—Oakdene must be used again as a theatre and as a gymnasium and allow the youth to use the unused rooms for their gathering coffeehouse.
• Where were the other 800 people who live here?

Minutes, October 4, 2005

Bear River Community Meeting
Tuesday, October 4, 7:30 PM at the Oakdene Centre

Present: John and Susan Malmstrom, Andrew Riddles, Cindy Harris, Jane Kingston,Pam Barron, Greg McKenzie, Hal Theriault, Jay and Sheryl Stone, Wayne Smith, Jeremy Morine, John Harris, David Ottos, Tim Wilson, Don Rice, Suzette Delmage.

1. Call to Order
Meeting called to order at 7:30 PM.

2. Continuing Business:

a) Community Outreach – Meeting Presentations & Delegations

• BREDS: Cindy, John and Hal attended; group is very supportive.
• Ladies Auxiliary of the Legion: John & Hal will attend meeting on Oct. 6th.
• United Church women’s group: Jane is part of this group; meet on Thursday & will set-up suitable presentation time.
• Bear River Health Clinic, Judy Isles: Meeting is tonight; will decide if they want a presentation; have been sent a copy of the vision statement.

b) Police Contact
• Constable Dale Guy, Community Policing, Annapolis County, met with John and is very supportive in trying to work with BRIDGS group re: policing issues.

• For ATV related problems there are provincial & regional enforcement contacts:

John A. Mombourquette
Director, Enforcement Division, Dept. of Natural Resources
P. O. Box 698
Halifax, NS B3J 2T9
(902) 424-5254

Kerry Miller – Regional Enforcement Coordinator, Dept. Of Natural Resources
Bridgewater, Nova Scotia
(902) 543-0626

c) Town Meeting

• Proposed date of Tuesday November 8 for an open public meeting
• Suggested structure could be smaller working groups; then present ideas to the larger group
• Need to answer question: What is BRIDGS relationship to other community groups?
• Discussion of who we have presented to and response from other groups
• Have an “info page” for facilitators so we are consistent in our information
• Provide opportunity for follow-up and invite participants to future meetings.
• Sub-Committee formed to plan town meeting: Hal, Don, Susan, Tim
• How will we promote and advertise the meeting?
o John will approach newspaper editors for press coverage
o Tim will work on a flyer
o 535 mailing addresses: need to determine how flyers will be distributed
• Meeting to include: Introduction to BRIDGS, Vision Statement (emphasize that the vision is in the draft stages & will evolve over time), provide timelines for future action.
• Meeting sub-committee will confirm the final date for the meeting.

d) Introduction to youth representatives – Wayne, Jeremy, John & David

• Youth have expressed an interest in getting involved; town meeting could include a youth table to get youth ideas & opinions
• BRIDGS could provide assistance to Oakdene Centre in developing facilities & programs for youth
• Youth ideas:
• Oakdene should be open at least one day or night
• Youth coffeehouses were successful in the past
• Youth need assistance with issues such as insurance, funding sources, supervisors/chaperones for activities
• Youth need a place to meet – such as a club or coffeehouse
• Would like to play pool – need access to pool table or pool hall
• Importance of job creation for youth and young adults in the community

e) Funding contacts
• Pat McQuade (Annapolis County) and Jimmy McAlpine (Deputy Warden, Municipality of Digby) are both supportive of BRIDGS ideas
• Louise Watson from Economic Development has sent Hal a guide to developing a business or strategic plan
• Mike Comeau of ACOA (Atlantic Canada Opportunities Agency) is supportive; ACOA will finance tourism or marketing initiatives & can also assist in providing a financial consultant
• Projects of $5,000 or under, ACOA chooses the person to help develop the strategy; projects of $30,000. or over, there must be 3 bids submitted.
• Hal will meet with Keith Robichaud ( CAO for County of Annapolis) on Friday
• Need to present a united front with support of all community members

2. New Business

a) Filling of Secretary Position
• Suzette will no longer be able to continue in the role of Secretary/Treasurer
• Susan Malmstrom has agreed to act as Secretary for the interim
• Jane Kingston will act as Treasurer until someone is found to fill the position

b) BREDS community meeting re: Trading Post building and restaurant shutting
• BRIDGS position is to remain an independent observer; individually members are free to attend meetings and stay informed
• Things we can learn from the BREDS experience:
➢ Keep citizens well-informed about our activities
➢ Establish a single point of contact for outside communications
➢ Contracts need to be complete and pass legal scrutiny
➢ Provide clear information and explanation about who we are
and what we are trying to do
➢ All committee members should know and understand the Mission Statement, Bylaws of the organization, etc.

4. Review and Adoption of Minutes from Previous Meeting

MOTION: Moved by Cindy Harris, seconded by Pam Barron to approve and adopt the Minutes of the September 20, 2005 meeting. CARRIED.

5. Next Meeting
• The next meeting will be held on Tuesday, October 18th at the Bear River First Nation Cultural Centre at 7:30 PM.

6. Adjournment
MOTION: Motion made by John Malmstrom , seconded by Andrew Riddles that the September 20th meeting of BRIDGS be adjourned at 9:30 PM. CARRIED.