Bear River Volunteerism celebration – Nov 14/07

Celebration of Bear River Volunteerism
Wednesday, November 14, 2007

7:30 – 9:00 PM
at the
Oakdene Centre

Everyone Welcome

Please join us to thank the many volunteers that helped make our village a great place to live this past year.

There will be brief presentations from our community organizations about what they’ve done this year and what they plan for 2008, with your help!

Advent Christian Church
Bear River Board of Trade
Bear River Economic Development Society (BREDS)
Bear River & Area Community Health Clinic
Bear River First Nation
Bear River Historical Society
Bear River Innovation, Development and Growth Society
Bear River Kyokushin Karate
Bear River Music Society
Bear River to Sissiboo Trails Association
Bear River Volunteer Fire Department
Bear River Youth Centre
Hillsburg Water Society
New Horizons Centre
Oakdene Centre
RCL Ladies Auxiliary
Royal Canadian Legion
United Baptist Church
United Church of Canada

(if your non-profit, volunteer-based organization is not listed here and you would like to participate, please call 467-0441)


Executive Committee Report – Oct 08/07

Executive Committee Report
October 8, 2007
Youth Centre

Present:  John Malmstrom, Susan Malmstrom, Rev. Ken Perkins, Hal Theriault, Gerry Chute.

The meeting was called to order at 9:00 AM.

Youth Centre/Active Saturdays Update:
•    Active Saturdays! is still going strong, but now it’s Active Wednesdays!  Everyone meets at the ballfield at 6 PM, as long as weather permits.
•    Gerry will talk to Glendean Parker of BREDS regarding the power bill and the rent.  We should not have to incur much more than the base price this month.
•    John asked Susan to check in to when our insurance renewal is due.
•    Variety Night: Laurel took care of the publicity; Gerry and Hal are hanging posters, plus they did a mail drop.  Sandy Burrell is doing decorations and Louise Wood is handling the canteen.
•    New Employee: Jared starts either October 15 or the 22nd (at the latest).  We still need a phone, answering machine, computer and printer.  Reminder that Hal will be Jared’s supervisor, and will report on Jared’s progress at BRIDGS meetings in the Service Canada reporting format.  Hal can meet with him on the 22nd, is out the rest of that week to a “best practices” workshop in Alberta.

BREDS Fundraiser: BREDS is holding a supper and singing night at the Legion on October 20 to help raise funds.  John will put out an official call for volunteers at our next meeting.

Strategic Plan: Executive Committee and the Strategic Plan Committee will review the Plan and come together for a brainstorming session (after Variety Night and before the November meeting).  Susan will contact Laurel to see what day works best for her.  We may be able to have it after a short Executive Committee meeting.

November Volunteer Summit Meeting:  The next BRIDGS general meeting date will be used to host the annual “Celebration of Bear River Volunteerism.”  Susan will be sure to invite the organizations’ representatives and contact press and politicos.  What do we want to list as BRIDGS’ accomplishments?  John outlined them via Youth Centre, Strategic Plan, and the Pageant.

Doctor Search: Gerry is working with Leslie Harris and the Clinic’s board on this.  We need to put together a profile of Bear River, past, present and future; plus a package of Bear River perks (e.g. golf package, art lessons, excursions, etc.) unique to our community.

Pageant: Hal and Ken will work on the final report, which is now due to the Office of Tourism.

Meeting adjourned at 10:00 AM.

Minutes, December 13, 2006

(Bear River Innovation, Development and Growth Society)
December 13, 2006
Trading Post (Youth Centre)

Present: Cindy Harris, Norma Wagner, Don Rice, John Malmstrom, Susan Malmstrom, Laurel Shishkov, Gerry Chute, Hal Theriault.

1. Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM.
MOTION to accept the Agenda. CARRIED.

2. Introduction of Minutes from Previous Meeting

3. New Business
Executive Committee Minutes: were read by Secretary Susan Malmstrom.

Treasurer’s Report: Treasurer Wayne Smith was absent. A Treasurer’s Report will be submitted at the next general meeting.

Communications Sub-committee: John suggested that a Communications Subcommittee be formed, and offered to chair it. We need to be sure to meet Tributary, Spectator and Courier deadlines; and we need to work on the directory that was suggested at the Village Meeting in November. Gerry, Cindy and Laurel are already working on the directory. They will contact Peter Newton to ask how best to structure this (web presence, printed version, etc.). We will also need to contact the Board of Trade regarding space on their re-launched website. Don, Cindy, Gerry and Laurel agreed to meet before the next general meeting. It was suggested that they contact Tim Wilson, as he expressed interest in assisting with the directory at the Village Meeting.

Strategic Plan Update: The Strategic Plan will be far ranging and extremely important to the community. We have received a letter of offer, which means we need to supervise the execution of the plan after putting it out to bid. A subcommittee needs to be formed to supervise and manage the execution of this bid. Gerry, John and Laurel offered to serve on this Subcommittee. They will meet as soon as BRIDGS receives the first check from the Office of Economic Development. These funds must be used by end of March, 2007, so there will be no time to lose once the check comes in. We should have a list of potential matching funding entities ready as well. BRIDGS members as well as the community at large will see the plan as it is formulated. The Strategic Plan Committee will also be responsible for the dissemination of this information to the community.

Bear River Pageant: The Nova Scotia Department of Tourism released official word that the Pageant will receive a total of $22,500 from their office. Hal was thanked for creating and drafting this application. Again, funds must be spent by the end of March, 2007. Ultimately, this project will benefit the village, with such upgrades as new equipment for the Oakdene, and summer employment. The board was reminded that these funds are specifically targeted to Pageant expenditures. John asked if Hal could write a short synopsis detailing the Pageant accomplishments thus far.

Youth Centre:
Report from the Youth Centre Task Force was delivered by Gerry:
• The Youth Committee will be working with Andre Bouchard (Municipality of Annapolis) to present their “Dance Revolution” program in the spring. This program will be targeted to any and all children throughout the community, including outlying areas. It will be offered at the Oakdene;
• A talent/variety show is in the planning stages for presentation at the Oakdene in March. This will serve as a fundraiser for the Youth Centre;
• We are currently searching for a volunteer fundraiser for the Youth Centre to take the Youth Centre Committee’s efforts to a higher level. In the meantime, proposals have been forwarded to both municipalities, and Hal will draft a proposal to Service Canada to fund an employee;

Village Meeting Follow-up: The feeling is that we had a strong turnout, and it was a very positive meeting. The discussion centered on cooperation and communication amongst the organizations, as well as the importance of volunteerism in small communities. Every organizational representative spoke positively of their group’s future plans. Our goal for the next meeting will be to triple that strong turnout!

Joint Stocks Renewal: Our joint stocks renewal is due. Secretary Susan Malmstrom will fill out the necessary paperwork before the end of our fiscal year (March).

Bear River Health Clinic Update: Norma reported that the Clinic had its official re-opening, with the Minister of Health and other dignitaries in attendance. Now that they have new staff in place, they are able to secure and provide more programs, which are currently being scheduled. The Clinic volunteers thanked BRIDGS for hosting the Village Meeting, which they were happy to use to inform community members of the re-opening.

4. Review and Adoption of Minutes from Previous Meeting
MOTION: Moved by Cindy, seconded by Don to approve and adopt the Minutes of the November 8, 2006 meeting. CARRIED.

5. Next Meeting
January 10, 2007 at 7:30 PM at the Youth Centre (Trading Post).

6. Adjournment
Motion made by Don for adjournment, CARRIED. Meeting adjourned at 9:00 PM.

Executive Committee Report – Dec 08/06

Executive Committee Report
December 8, 2006
Trading Post

Present:  John Malmstrom, Susan Malmstrom, Wayne Smith, Hal Theriault.

The meeting was called to order at 9:00 AM.

Youth Centre:
For publication, we need to get a wish list from Committee members Louis and Sandy, as well as hours to post.  Susan will publish a thank-you letter to donors via e-mail and the Tributary.

Village Meeting;
The recent village meeting was quite well attended, and we were pleased to have politicians and press in attendance.  We will need to watch the Spectator for an upcoming article.

John would like to launch a Communications Subcommittee, and will offer to chair it, as a BRIDGS Executive Committee member.  The two projects he has in mind are: keeping the Tributary and Spectator informed as to what we are accomplishing; researching a quarterly publication (as discussed at the Village Meeting) of volunteer organizations and special events.  Gerry Chute and Tim Wilson have also expressed interest in this project.

Treasurer’s Report:
Susan has drafted a letter to the Deep Brook Lions Club at the request of the Youth Subcommittee.  The Lions are interested in possibly making a donation.

Strategic Plan Initiative:
Hal will contact Donna Hatt to propose submitting a joint proposal to Economic Development.

Meeting adjourned at 10:00 AM.

Minutes, November 8, 2006

(Bear River Innovation, Development and Growth Society)
November 8, 2006,
Changing Tides Restaurant (Trading Post Building)

Present: Cindy Harris, John & Susan Malmstrom, Hal Theriault, Don Rice, Tim Wilson, Gerry Chute, Wayne Smith, Rob Buckland.

1. Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM.
MOTION to accept the Agenda. CARRIED.

2. Introduction of Minutes from Previous Meeting

3. New Business: Everyone wished Hal a happy birthday.

Executive Committee Minutes: were read by Secretary Susan Malmstrom.

Treasurer’s Report: Treasurer Wayne Smith submitted a report for board approval; seconded by Cindy. ACCEPTED.

Youth Centre:
Report from the Youth Centre Task Force was delivered by Hal and Gerry:
• According to the local school bus drivers, there are 200 children in our area;
• There will be a new Youth Centre committee meeting on November 10. This committee will oversee the administration of the Youth Centre for the next 6 months and will try to meet with the volunteers on a bi-weekly basis;
• Some possible events to be explored are Christmas craft making and a seasonal concert;
• Hal has submitted a proposal to Annapolis County for operational funds. We will also forward a similar proposal to Digby. Other possible funding sources are Recreation Nova Scotia and Service Canada;
• Wayne said that the budget for the Youth Centre (when it is up and running) would be approximately $600/month;
• Wayne suggested that the mandate of what is offered at the Centre should come from the youth;
• Hal met with Linda Findlay of the Oakdene Centre. They would like to partner with the Youth Committee and BRIDGS on musical events and theatrical productions.

Village Meeting: John noted that the Village Meeting/Volunteer night has been scheduled for November 27th at the Oakdene. The Oakdene is allowing us to use the facility at no charge. BRIDGS will host the event. It will be an opportunity for all of the village organizations to talk about what has been accomplished this year, and what they plan for next year. Cindy and Susan are organizing the meeting.

Strategic Development Plan: Due to the re-structure of the RDA, there have been many delays to this, and we had to re-submit our budget. The Office of Economic Development has assured us that they will provide adequate funding for the plan.

Voice of Bear River: CBC Radio will be interviewing Gerry Chute as the “voice of Bear River” to provide a report on what is currently happening here via live early morning radio every month.

Looking to 2007: Suggestions were made as to formation of new subcommittees for 2007: Communications, Board Development, Fundraising were listed. It might be worth researching (again) charitable status, to encourage corporate donations.

4. Review and Adoption of Minutes from Previous Meeting
MOTION: Moved by Cindy, seconded by Rob to approve and adopt the Minutes of the October 11, 2006 meeting. CARRIED.

5. Next Meeting
December 13, at 7:30 PM at the Youth Centre (Trading Post).

6. Adjournment
Motion made by Cindy for adjournment, CARRIED. Meeting adjourned at 9:00 PM.

Executive Committee Report – Sept 25/06

Executive Committee Report
September 25, 2006
Trading Post

Present: John Malmstrom, Susan Malmstrom, Tim Wilson, Wayne Smith, Hal Theriault.

The meeting was called to order at 9:00 AM.

Treasurer’s Report:
• The treasurer’s report was submitted by Wayne Smith and accepted by the Committee.

Youth Centre:
• The month to month rental agreement was OK’ed by Glendean Parker who will take it to the BREDS board.
• The Youth Task Force is launching a phone survey to determine the level of interest in the Youth Centre. There will be a meeting on Sept. 28 to finalize the script.
• A follow-up meeting to the phone analysis will take place at the Yout Centre on October 12 at 7 PM.
• Susan will write a letter to MacDonald Chisholm Trask Insurance thanking them for making an exception to the Youth Centre by pro-rating the policy when she forwards the insurance payment, due Oct. 1.
• Hal will look into the Job Creation Partnership as a possible funding source for a Youth Centre employee. John offered to assist if necessary.
• Grey Mckenzie is interested in speaking at the next general BRIDGS meeting regarding his own efforts at youth outreach in the community.

Bear River Pageant:
• Hal is researching and writing the core script.
• Susan will forward a copy of the contract to Wayne for record keeping.
• John asked Hal to deliver bullet-pointed “accomplishment” lists at the general meetings.

Town Meeting:
• John will work with Cindy to get things in to place for the volunteer organizations meeting.
• John will see if we can have this meeting at the Fire Hall in November.

Other Business:
• It was suggested that the Treasurer’s Report be delivered at the end of the meeting. It will be a summation; if members have questions, they can talk to Wayne after the meeting.

Meeting adjourned at 10:00 AM.

Minutes, June 14, 2006

(Bear River Innovation, Development and Growth Society)
June 14, 2006
Youth Centre (Trading Post Building)

Present: Cindy Harris, John & Susan Malmstrom, Hal Theriault, David Isles, Don Rice, Pamela Barron, Tim Wilson, Julian Graham, Barbara Graham, Donna Parkins. Special Guest: André Bouchard.

1. Call to Order/Adoption of Agenda
Meeting called to order at 7:30 PM. Andre Bouchard, Active Living Facilitator for the County of Annapolis led the group in a warm-up (lively!) exercise to introduce ourselves.

MOTION to accept the Agenda made by Don Rice, seconded by Tim Wilson. CARRIED.

2. Introduction of Minutes from Previous Meeting

3. New Business

Executive Committee Minutes: were read by Secretary Susan Malmstrom.

Treasurer’s Report: Wayne Smith was not present. The report will be submitted for board approval at the next general meeting.

Mid-Year Report: Chair John Malmstrom gave a mid-year of progress in the village of Bear River. He emphasized that we are at the six-month point of his time as chairperson, and it is important for the group to be looking toward the future. Mr. Malmstrom’s report:
Bear River, the Village has:
1. Identified and built strong consensus amongst community stake holders through dialogues with area volunteer organizations and village-wide “town hall” presentations/gatherings
2. Based upon the community’s input, created a “Vision Document” which sets out the general objectives of Bear River’s short, intermediate, and long term goals
3. Formalized the structure of the BRIDGS organization including subcommittees, by-laws, incorporation and regular open meetings for the community.
4. Successfully lobbied with municipal government to secure feasibility studies for local infrastructure improvement necessary for the realization of the village’s long term goals
5. Built a successful relationship with the local and regional press to help the greater community remain informed and involved with the village’s progress
6. Exceeded expectations through local grass-roots fundraising to enable the imminent opening of a village “Youth Centre” – the first short term goal identified by the community
7. Established encouraging contacts with local, provincial, and federal funding sources including, in particular, a $10,000.00 grant for the partial funding of a Community Economic Development Strategy from the Nova Scotia Office of Economic Development
8. Begun to change perceptions to reflect BR as a “vital community”
9. Have demonstrated that the funding is available, unified voice is the way towards government support, sustainable economic development is key to infrastructure repair –BR’s revitalization can be done if the village wills it.

Challenges and recommendations in the next 6 months will be:
1. Opening the Bear River Youth Centre (BRYC)
2. Continuing maintenance of BRYC
3. Scheduling another village wide meeting to report progress
4. Preparing for shift in executive committee (new Chair to be elected in December), on-going board development
5. Community Economic Development Strategy Document—funding completion, bids, selection of vendor, writing
6. Establishing, strengthening subcommittees for
b. Village meeting
c. Economic Development Report
d. Board development
7. Bear River’s future can be bright if the village wills it.

Youth Centre: Several things need to be finalized before the Youth Centre can be officially opened. Recreation Nova Scotia has not contacted us regarding our application, which means that we do not have liability insurance. The toilet has been installed, and the issue of power to the building has been resolved. After much discussion regarding what remains to be accomplished, John called for volunteers to serve on the Youth Subcommittee to complete these tasks. Barbara Graham, Julian Graham, and Tim Wilson all volunteered to serve.
André Bouchard led a discussion on opening the Centre. His suggestions included:
• Special invitations to young persons for a grand opening;
• Establish a proper foundation to create a safe space;
• Some community standards will be non-negotiable (i.e. no drugs, alcohol, smoking, etc.)
• Establish minimum age groups and times/days;
• Give the youth a feeling of ownership of the space;
• Set up relationships first, then create the programming;
• Who are the chaperones? BRIDGS members, parents, the Subcommittee, other volunteers.

5. Review and Adoption of Minutes from Previous Meeting
MOTION: Moved by Tim Wilson, seconded by Cindy Harris to approve and adopt the Minutes of the May 10, 2006 meeting. CARRIED.

6. Next Meeting
Wednesday, July 12, at 7:30 pm at the Youth Centre (Trading Post).

7. Adjournment
Motion made by Don Rice for adjournment, seconded by Susan Malmstrom.
CARRIED. Meeting adjourned at 9:30 PM.